Front Desk Receptionist

Esperanza Neurological Group Inc; Fort Wayne (IN); On-site; USD 19,000 - 25,000; Full time

Job summary

Hope Neurological Medical Services and its affiliates is seeking a Front Desk Receptionist to be the first contact for patients, visitors, and calls, delivering a warm, organized, and professional experience in a fast-paced clinic.

You will verify demographics and insurance, collect co-pays, schedule appointments, maintain front desk and waiting area, and support the billing team with charge capture and referrals, all while upholding HIPAA and patient confidentiality.

Qualifications

• High school diploma or equivalent; associate degree or medical office certification preferred.
• 1–2 years in front desk, medical receptionist, or administrative role.
• Experience in medical/neurological settings and familiarity with insurance verification and EHR systems.

Responsibilities

• Greet and check in patients, visitors, and guests in a professional, welcoming manner.
• Verify demographics, insurance information, and referrals at each visit.
• Collect co-pays and patient balances; process payments accurately.
• Schedule appointments and provide after-visit instructions; manage reminders.
• Maintain a clean, organized front office and waiting area.
• Support billing with front-end charge capture and insurance verification.

Skills

Interpersonal

Customer service

Organizational skills

Communication skills

MS Office proficiency

EHR proficiency

Bilingual

Education

High school diploma or equivalent

Associate degree or medical office certification preferred

Tools

Microsoft Office

EHR software

Job description

Description

Hope Neurological and Medical Services and its affiliates / Esperanza Neurological Group Inc [344033]

Front Desk Receptionist

Title: Front Desk Receptionist (FDR)

Functional: Clinic Support

Reports To: Front Desk Lead / Clinic Lead

Salary: Per Current Pay Scale, Hourly, Non- Exempt

Bonus Potential: According to Current Bonus Scale

Last Update: June 2026

ABOUT HOPE NEUROLOGICAL MEDICAL SERVICES AND ITS AFFILIATES

Hope Neurological Medical Services and its affiliates were founded with a clear and powerful mission: to deliver compassionate, comprehensive neurological and primary care rooted in integrity, innovation, and hope. Operating across multiple United States and continuing to grow, HOPE brings patients concussion management, brain health, and trauma recovery services through cutting-edge diagnostics and patient-first care.

Guided by faith and fueled by science, HOPE is committed to restoring lives, not just treating symptoms. Our team of board-certified neurologists, advanced clinicians, and rehabilitation specialists upholds the highest standards of evidence-based care while maintaining genuine human connection with every patient we serve.

POSITION SUMMARY

The Front Desk Receptionist serves as the first point of contact for all patients, visitors, and callers at Hope Neurological Medical Services and its affiliates. This role is critical to delivering the warm, organized, and professional experience that reflects HOPE's mission and values from the very first interaction. The Front Desk Receptionist is responsible for managing the front office environment, coordinating patient flow, handling administrative duties, and supporting the clinical team in delivering seamless patient-centered care.

This position requires an individual who is detail-oriented, compassionate, and able to manage a high-volume front office environment with professionalism and grace. The ideal candidate understands that every patient who walks through our doors is on a journey toward healing and deserves to be met with dignity, efficiency, and warmth.

KEY RESPONSIBILITIES

Patient Interaction & Front Office Management

• Greet and check in all patients, visitors, and guests in a professional and welcoming manner
• Verify patient demographics, insurance information, and referral documentation at each visit
• Collect co-pays, patient balances, and process payments accurately at the time of service
• Manage patient check-out process, including scheduling follow-up appointments and providing after-visit instructions as directed
• Maintain a clean, organized, professional front office and waiting area
• Schedule new and established patient appointments across all relevant providers and service lines
• Confirm and remind patients of upcoming appointments via phone, portal, or text as directed
• Coordinate scheduling changes, cancellations, and urgent add-on appointments with clinical staff
• Manage multi-line phone system, directing calls promptly and professionally to appropriate team members

Administration & Compliance

• Accurately enter and update patient information in the Electronic Health Record (EHR) system
• Obtain and verify insurance authorizations and referrals as required prior to patient visits
• Always maintain strict patient confidentiality in compliance with HIPAA regulations
• Assist with scanning, filing, faxing, and maintaining organized patient records
• Support billing department with front-end charge capture and insurance verification processes

Team Collaboration

• Communicate effectively with medical assistants, clinical staff, and leadership to support patient flow
• Participate in morning huddles and team meetings as required
• Uphold HOPE's values, culture, and service standards in every patient and team interaction
• Crosstrain in additional front office functions and support other locations as needed

QUALIFICATIONS & REQUIREMENTS

Education & Experience

• High school diploma or equivalent required; associate degree or medical office certification preferred
• Minimum 1-2 years of front desk, medical receptionist, or customer-facing administrative experience required
• Experience in a medical, neurological, or specialty healthcare setting strongly preferred
• Familiarity with insurance verification, co-pay collection, and EHR systems required

Skills & Competencies

• Exceptional interpersonal and customer service skills with a patient-first mindset
• Strong organizational skills and ability to manage multiple tasks in a fast-paced environment
• Proficiency with Microsoft Office Suite and electronic health record (EHR) platforms
• Clear and professional verbal and written communication skillsAbility to maintain composure and demonstrate empathy when working with patients experiencing neurological conditions, trauma, or cognitive challenges
• Bilingual (English/Spanish or other languages) a plus

PHYSICAL REQUIREMENTS

• Ability to sit or stand for extended periods at a front desk workstation
• Frequent computer and telephone use throughout the workday
• Occasional lifting of up to 25 lbs. (e.g., medical records, office supplies)
• Must be able to work on-site at the assigned clinic location; remote work is not available for this role

WHY JOIN HOPE?

At HOPE, you are not just filling out a front desk role; you are the first chapter in every patient's healing story. We invest in our people because we believe that a motivated, mission-aligned team delivers the highest quality care. HOPE offers a collaborative work environment, opportunities for growth, and the privilege of serving patients who trust us with some of their most difficult moments.

Hope Neurological Medical Services and its affiliates is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Requirements

Skills & Competencies

Exceptional interpersonal and customer service skills with a patient-first mindset

Strong organizational skills and ability to manage multiple tasks in a fast-paced environment

Proficiency with Microsoft Office Suite and electronic health record (EHR) platforms

Clear and professional verbal and written communication skills

Ability to maintain composure and demonstrate empathy when working with patients experiencing neurological conditions, trauma, or cognitive challenges

Bilingual (English/Spanish or other languages) a plus

PHYSICAL REQUIREMENTS

Ability to sit or stand for extended periods at a front desk workstation

Frequent computer and telephone use throughout the workday

Must be able to work on-site at the assigned clinic location; remote work is not available for this role