Front Desk Receptionist

Vitra Aesthetics Clinic; Fort Hill (NY); On-site; USD 20,664,000 - 30,307,000; Part time

Job summary

Vitra Aesthetics Clinic is seeking a part-time Front Desk Associate to support multiple locations in New York. The role requires availability three days per week, including Saturdays, with duties covering check-in, appointments, payments and guest service.

The ideal candidate has at least 2 years in medical aesthetics or hospitality, strong English communication, computer skills, and a friendly, professional demeanor suitable for a fast-paced clinic environment.

Qualifications

• Requires strong customer service and multitasking abilities.
• Proficient computer skills and math handling for payments.
• Friendly, outgoing team player with good communication.

Responsibilities

• Greet and assist guests, handle check-in and appointments.
• Accurately book, change and cancel aesthetic appointments.
• Promote treatments, services and retail offerings.
• Maintain a clean, organized reception area and HIPAA privacy standards.
• Support coverage across Huntington, Smithtown, Islip and Massapequa clinics.

Skills

Customer service

Multi-tasking

Computer skills

Friendly personality

Team player

Communication skills

Education

Marketing experience or education

2+ years in medical aesthetics / spa / hospitality

College degree preferred

Job description

Front Desk at Vitra Aesthetics

Job Description

Busy Aesthetics Clinic with multiple locations is looking for a part time Front Desk person. Ideally 3 days per week including Saturdays which is a must.

Duties and Responsibilities

• Clinics in Huntington, Smithtown, Islip and Massapequa - position will require flexibility to work in all clinics to cover vacations, etc.
• Be on time for shift and maintain consistent, regular attendance record.
• Properly open and close office each day according to Standard Operating Procedures.
• Accurately book, change and cancel aesthetic appointments.
• Acknowledge and greet everyone who enters and leaves facility.
• Ensure that the check-in and payment process is handled in accordance with company policy by processing cash, credit card and credit transactions accurately thus protecting the company's assets.
• Provide detailed descriptions of aesthetic treatments, packages, services, facility features and hours of operation.
• Utilize clinic computers with skill and proficiency; document guest information in electronic record as directed.
• Answer the phone promptly and use the guest's name throughout the phone conversation; operate phone system accurately and efficiently.
• Actively promote the clinic, treatments, services, sessions and retail, as well as programs, promotions and/or discounts available.
• Maintain eye contact when addressing external and internal guests; develop professional and personalized relationship with regular guests.
• Handle guests' questions and concerns promptly, professionally and courteously.
• Maintain complete confidentiality in all guest matters in accordance with company policy and HIPAA privacy standards.
• Provide accurate, appropriate and immediate responses to all requests by guests, ensuring complete guest satisfaction.
• Maintain a clean, safe, fully stocked and well organized work area.
• Ensure adequate stock of supplies and equipment; inform management when stock is low.
• Develop ability to work without constant direct supervision and remain at assigned post for extended periods of time.
• Maintain a positive attitude and contribute toward a quality work environment.
• Regularly attend, participate in and support training and staff meetings for the clinic.
• Ability to perform the duties of the Retail Consultant as needed.
• Assist in all areas of clinic operation as requested by management.
• Communicate to management any and all occurrences involving staff or guests in the clinic that require attention.

Position Requirements

• Must be detail-oriented and have ability to multi-task.
• Ability to be efficient and productive in a fast-paced environment.
• Must have enthusiasm and possess excellent customer service skills.
• Must have excellent computer skills and technology aptitude.
• Must possess basic math and money handling skills.
• Enjoy working with people and possess a friendly and outgoing personality.
• Excellent communication, listening and computer skills.
• Must be a team player.

Education and Experience Requirements

• Formal marketing experience or education.
• Minimum of 2 years in medical aesthetics, spa or hospitality.
• College degree preferred but not required.

Language Skills

• Excellent command of the English language in communicating both verbally and non-verbally.
• Ability to effectively present information and respond to questions from managers, employees, members and the general public.

Mathematical Skills

• Ability to add, subtract, multiply and divide in all units of measure using whole numbers, fractions and decimals.

Reasoning Ability

• Ability to apply common sense to carry out instructions in written, oral or diagram format.

Physical Demands

The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing duties of this job, the employee is required to stand, walk, use hand to write on chart, talk, hear, see, taste, smell, and type on keyboard.
• The employee must regularly lift and/or move 10 pounds.
• Specific vision abilities required include distance vision, color vision and peripheral vision.

Environment

• Employee will perform most tasks in an open reception area environment.
• The noise level in the environment is moderate.

Note: All duties and requirements stated above are essential job functions. This job description in no way states or implies that these are the only duties to be performed by the staff occupying this position. Staff members may be required to perform other job-related duties by their supervisor.

Vitra Aesthetics is an "at will" employer.