Front Desk & Office Operations Coordinator

Samaritas; United States; On-site; USD 21,000 - 22,000; Full time

Job summary

Samaritas in Kalamazoo, MI is hiring an Office Coordinator for Family Services to serve as the central hub of office operations, providing administrative, reception, and operational support to staff, clients, and partners.

You will manage schedules, mail, supplies, data entry, reports, and assist with recruitment and onboarding; ensure a welcoming, professional environment and help coordinate events and program activities.

Qualifications

• High School diploma or equivalent required; coursework in business administration preferred.
• At least two years of office administration or reception experience.
• Excellent customer service, communication, and organizational skills; ability to handle confidential information.

Responsibilities

• Provide administrative and reception support to staff, clients, and visitors.
• Answer calls, greet guests, and route inquiries to the right teams.
• Maintain staff schedules and coordinate daily office communications.
• Monitor mail, manage petty cash, and keep records updated.
• Coordinate office supplies, equipment, and maintenance.
• Support recruitment, onboarding, and staff training activities.

Skills

Customer service

Interpersonal skills

Organizational skills

Multitasking

Communication

Confidentiality

Education

High School diploma

Business administration coursework

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Samaritas in Kalamazoo, MI is hiring an Office Coordinator for Family Services to serve as the central hub of office operations, providing administrative, reception, and operational support to staff, clients, and partners.

You will manage schedules, mail, supplies, data entry, reports, and assist with recruitment and onboarding; ensure a welcoming, professional environment and help coordinate events and program activities.