Office Experience Lead: Front Desk & Events

Vista America; Fort Lauderdale (FL); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Life insurance

Mental health program

Travel benefits

Job summary

Vista America’s Fort Lauderdale office is seeking an organized Office Coordinator to be the onsite face of the office and keep daily operations running smoothly. You will manage the front desk, visitor experience, breakroom services, and supply management while collaborating with Facilities and other administrative teams.

The role involves scheduling conference rooms, handling basic AV readiness, and tracking office expenses within approved budgets.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• 2+ years in reception/office coordination or similar.
• Valid driver’s license and reliable transportation.
• Proficiency in Microsoft Office; able to learn room booking systems.
• Strong communication and customer-service skills.
• Confidentiality and discretion required.

Responsibilities

• Serve as primary contact for employees, visitors, candidates, and vendors; manage reception operations, visitor access, phone coverage, and mail/package distribution.
• Maintain a professional, organized, welcoming office environment; oversee reception, common areas, and shared workspaces.
• Oversee breakroom and hospitality services by managing inventory, vendor coordination, equipment monitoring, and budgeting.
• Manage office supply and facility inventory; ordering, receiving, stocking, and budget adherence.
• Coordinate conference room scheduling and provide meeting support, including room setup, catering, and AV readiness.
• Track office-related expenses, invoices, and receipts; ensure timely processing and budgeting adherence.
• Partner with administrative staff and office coordinators across locations to ensure consistent operations and service standards.
• Assist with events, projects, process improvements, and general office support; local errands as needed.
• Perform other duties as assigned.

Skills

Reception

Office coordination

Customer service

Budget tracking

Microsoft Office

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office Suite

Room booking systems

Job description

Vista America’s Fort Lauderdale office is seeking an organized Office Coordinator to be the onsite face of the office and keep daily operations running smoothly. You will manage the front desk, visitor experience, breakroom services, and supply management while collaborating with Facilities and other administrative teams.

The role involves scheduling conference rooms, handling basic AV readiness, and tracking office expenses within approved budgets.