Front Desk & Office Assistant — Legal Firm Support

Frost Brown Todd; Naples (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

FBT Gibbons LLP in Naples, FL seeks an Office Assistant/Receptionist to serve as the friendly first point of contact for clients, visitors, and staff, while supporting daily administrative needs.

The ideal candidate is organized, professional, and motivated to learn in a fast-paced, team-oriented environment; responsibilities include managing calls, scheduling, meeting logistics, document support, and basic travel arrangements, with opportunities to grow within the firm.

Qualifications

• High school diploma or equivalent required; some college preferred.
• Minimum 1 year of office experience; law firm experience preferred.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Ability to handle confidential information and multi-task in a fast-paced environment.

Responsibilities

• Answer phone calls and greet clients, vendors, and staff courteously.
• Coordinate conference rooms and visitor offices using scheduling software.
• Coordinate food orders and oversee payment/setup for meetings and events.
• Maintain cleanliness and organization of reception areas and kitchens.
• Provide backup support to attorneys with routine tasks and travel arrangements.
• Assist with special projects for Office Manager and attorneys as needed.
• Travel locally by car for firm business as required.

Skills

Interpersonal skills

Multi-tasking

Professional communication

Education

High school diploma or equivalent

Some college preferred

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

FBT Gibbons LLP in Naples, FL seeks an Office Assistant/Receptionist to serve as the friendly first point of contact for clients, visitors, and staff, while supporting daily administrative needs.

The ideal candidate is organized, professional, and motivated to learn in a fast-paced, team-oriented environment; responsibilities include managing calls, scheduling, meeting logistics, document support, and basic travel arrangements, with opportunities to grow within the firm.