Front Desk & Office Administration Specialist

Department of Water Resources; Ontario (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Department of Water Resources is seeking a detail-oriented administrative assistant to support the field division. The role involves reception, clerical tasks, and coordinating safety committee activities, with emphasis on accuracy and confidentiality.

You will manage phones, mail, supplies, and documents, maintain bulletin boards, and provide back-up support for colleagues. A valid California driver's license and the ability to travel to remote field locations are required; telework is not

Qualifications

• Typing at required speed; obtain valid typing certificate before hire.
• Work well with others and the public; adapt to changing priorities.
• Sit for long periods; operate office equipment; lift up to 25 pounds.
• California Class C driver's license; travel to remote areas.
• Experience providing clerical and administrative support.
• Experience using Microsoft Office and data entry.
• Experience filing, organizing records.
• Experience preparing minutes for meetings.

Responsibilities

• Provide secretarial, general office, and typing support; act as main receptionist and deliver excellent customer service.
• Serve as secretary for the safety committee; take minutes and support safety officers.
• Answer main phone line; direct calls and handle mail distribution daily.
• Maintain postage machine and copier; order and stock office supplies.
• Maintain safety and bulletin boards; assist with records management and back-up duties.

Skills

Clerical support

Customer service

Microsoft Office

Data entry

Records management

Confidentiality

Communication

Multitasking

Job description

Department of Water Resources is seeking a detail-oriented administrative assistant to support the field division. The role involves reception, clerical tasks, and coordinating safety committee activities, with emphasis on accuracy and confidentiality.

You will manage phones, mail, supplies, and documents, maintain bulletin boards, and provide back-up support for colleagues. A valid California driver's license and the ability to travel to remote field locations are required; telework is not