Front Desk Medical Receptionist

SB CLINICAL PRACTICE MANAGEMENT PLAN INC; Hampton Bays (NY); On-site; USD 27,000 - 34,000; Full time

Job summary

Stony Brook CPMP is hiring a Front Desk Medical Receptionist for the Stony Brook Internists, UFPC location in Hampton Bays, NY. The role supports daily front desk operations, patient coordination, and overall efficient workflows while upholding HIPAA requirements.

Responsibilities include answering calls, screening queries, managing check-in/out in EMR, collecting payments, and scheduling appointments and referrals.

Qualifications

• High School diploma or GED required.

Responsibilities

• Answer, screen, and route phone calls; take messages and ensure delivery.
• Assess urgency of calls and refer medical queries to physician or nurse.
• Maintain clean and organized reception area.
• Use EMR and/or other systems for check-in/check-out and verify patient data.
• Enter/scan patient data into EMR.
• Collect payments and process accordingly.
• Update provider about patient arrivals, delays, or backlogs.
• Schedule appointments and remind patients of required documents.
• Schedule services or procedures and obtain referrals/authorizations.
• Reschedule appointments as needed and notify patients of changes.
• Keep office supplies stocked; notify management of needs.
• Ensure HIPAA guidelines are followed.
• Provide coverage for night/weekend hours as needed.
• Perform other duties as assigned.

Skills

Organizational skills

Verbal communication

Written communication

Typing speed

Phone etiquette

Education

High School diploma/GED

Medical Office Administration program (preferred)

6 months medical receptionist experience (preferred)

1 year clerical experience (preferred)

EMR experience (preferred)

Tools

EMR systems

Practice management system

Job description

Front Desk Medical Receptionist - Stony Brook Internists, UFPC

Location Hampton Bays, NY

Schedule Full time

Days/Hours Monday - Friday; 830 AM - 5 PM

Pay $19.78 - $24.72; **eligible for a location-based pay differential in accordance with organizational policy**

Our compensation philosophy aims to provide marketable compensation programs and to compensate employees based on relevant experience and education. Individual compensation discussions begin during the hiring process and may occur during job review and promotional opportunities. Salaries vary depending on experience, education and current market for the position. Human Resources determines the external and internal equitable salary for each employee.

The above salary range (or hiring range) represents Stony Brook CPMP’s good faith and reasonable estimate of the range of possible compensation at the time of posting

SUMMARY

The medical receptionist will assist the department with coordination of the daily operations of the front desk, and other duties to ensure efficient work flow and patient care.

Job Duties & Essential Functions

• Perform all necessary receptionist duties including answering, screening, and routing of phone calls. Take appropriate messages and ensure the proper delivery of those messages. Be polite and courteous at all times.
• Assess telephone calls, including determining urgency of calls and referring urgent medical queries to physician or nurse immediately.
• Maintain clean and organized reception area.
• Utilize Electronic Medical Record (EMR) and/or other systems for check-in/check-out processes including verifying patient demographics, insurance information, obtaining patient signatures on applicable patient forms, and have the patient complete any paperwork associated with the visit.
• Enter/scan patient data into the EMR.
• Collect any necessary payments and process accordingly.
• Facilitate patient flow by notifying the provider of patients’ arrival, delays or backlogs and communicate with other staff and/or patients as necessary.
• Schedule patient appointments and remind the patients of any necessary documentation that may be required for their appointment.
• Schedule any services or procedures as needed.
• Obtain/retrieve referrals/authorizations/eligibility verification that may be required.
• Telephone patients if there is a change in the physician’s schedule and/or if the patient’s appointment needs to be rescheduled.
• Keep office supplies adequately stocked by anticipating inventory needs and placing orders or advising office manager of items needed.
• Ensure HIPAA guidelines are followed at all times.
• Provide additional coverage for night hours and weekend, as needed. Updating and maintaining integrity of client information.
• Perform all other duties as assigned by management.

Required Education & Qualifications

• High School diploma/GED.
• Strong organizational and communication skills (both verbal and written).
• Excellent typing skills and friendly telephone etiquette.

Preferred Qualifications

• Graduate of an accredited Medical Office Administration program.
• 6 months experience working as a Medical Receptionist in a high volume physician practice.
• 1 year of clerical experience.
• Proficient in using an EMR and a practice management system.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate with patients, staff and medical providers. The employee must be able to exchange accurate information in these situations. This position is largely sedentary and requires the employee to remain stationary for a majority of the day. Any additional physical demands will be outlined and provided by management.

The responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of CPMP.

StaffCo is a Professional Employer Organization, commonly referred to as a PEO, duly organized and registered under the New York Professional Employer Organization law. StaffCo and SUNY have entered into a professional employer agreement under which StaffCo is the employer of Stony Brook Clinical Practice Management Plan employees and responsible for all aspects of employment, including hirings, promotions, disciplines, terminations, the day-to-day direction and supervision of work, as well as labor relations and collective bargaining. StaffCo is fully responsible for providing all payroll and human resources services, including the payment of wages, collecting and reporting payroll taxes and maintaining any and all employee benefits. SUNY Stony Brook Hospital is responsible for the operation of the hospital and provision of health care and is the co-employer as is necessary to conduct its responsibilities and for related licensure, regulatory or statutory requirements and obligations.

Given StaffCo’s employment responsibilities, it is deemed the “employer” for employment and labor law purposes. Thus, the employees are private sector employees of StaffCo, not public sector employees of SUNY. The private sector nature of the StaffCo employees has been approved by NYS Civil Service and upheld in a decision by the US National Labor Relations Board.

CPMP provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected status. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall and transfer, leaves of absence, compensation and training.

CPMP expressly prohibits any form of workplace harassment based on race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity, or any other legally protected status. Improper interference with the ability of CPMP’s employees to perform their job duties may result in discipline up to and including discharge.