Front Desk & Legal Assistant — Miami Office

Forteza Law PLLC; United States; On-site; USD 32,000 - 47,000; Full time

Benefits offered by this job

Health insurance

Paid time off (PTO)

401(k) retirement plan

Job summary

Forteza Law, PLLC in Miami, FL seeks a friendly, detailed Receptionist / Legal Assistant to serve as the first contact for clients and visitors at our Miami office and provide administrative support to our attorneys and staff.

The ideal candidate will balance front-desk duties with legal admin tasks in a fast-paced firm, demonstrating professional phone manners, organization, and excellent written and verbal communication. This is an on-site role with benefits.

Qualifications

• Experience in a receptionist/front-office role; law firm experience a plus.
• Professional phone manner and strong customer service.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication.
• Proficiency with Microsoft Office and general office equipment.
• Ability to multitask and prioritize in a fast-paced environment.
• Discretion in handling confidential client information.
• Ability to work on-site at our Miami office (not remote).

Responsibilities

• Answer, screen, and route incoming calls professionally.
• Greet and check in clients and visitors; maintain a welcoming front office.
• Manage mail, packages, and deliveries.
• Schedule and coordinate appointments and meeting spaces.
• Assist attorneys and paralegals with document prep, formatting, and copying/scanning.
• Organize client files (physical and electronic).
• Prepare and send correspondence; assist with e-filing as needed.
• Order and maintain office supplies and overall upkeep.
• Provide overflow administrative support to Office Manager and legal team.

Skills

Front-office experience

Phone & customer service

Organizational skills

Written & verbal communication

Microsoft Office proficiency

Multitasking

Discretion & confidentiality

On-site工作

Tools

Office equipment

Job description

Forteza Law, PLLC in Miami, FL seeks a friendly, detailed Receptionist / Legal Assistant to serve as the first contact for clients and visitors at our Miami office and provide administrative support to our attorneys and staff.

The ideal candidate will balance front-desk duties with legal admin tasks in a fast-paced firm, demonstrating professional phone manners, organization, and excellent written and verbal communication. This is an on-site role with benefits.