Front Desk Coordinator (32384)

GI Alliance; Round Rock (TX); On-site; USD 32,000 - 40,000; Full time

Job summary

GI Alliance is seeking a friendly, detail-oriented medical office clerk to greet patients, manage front desk calls, and schedule appointments. You will be the first point of contact, handling demographics, insurance data, and patient flow with accuracy.

Ideal candidates have 2–3 years in a medical office, strong multitasking skills, and experience with EMR systems. Travel between locations may be required, and professionalism is essential.

Qualifications

• High school diploma or GED required.
• Associates or Bachelor's degree preferred.
• 2–3 years of medical office experience.
• Experience in a fast-paced, high patient volume doctor's office.
• Ability to multitask and manage phone, in-person patients, and staff calmly.

Responsibilities

• Greet callers and in-office patients warmly and provide courteous service.
• First point of contact for patients at our practice.
• Handle calls and in-person interactions with sound judgement, protecting sensitive information.
• Answer calls within three-four rings.
• Accurately schedule appointments and update demographics/insurance data.
• Manage appointments: confirm, cancel, reschedule, update as requested.
• Use EMR system to match clinician availability with patient needs.
• Schedule appointments per clinic guidelines and maintain accurate records.
• Communicate with providers and staff about patient concerns; escalate as needed.
• Complete requests from other medical offices (fax records, etc.).
• Address patient concerns efficiently and effectively.
• Apply customer service principles to handle patients calmly.
• Perform other clerical duties as assigned; some travel between locations.

Skills

Self-starter

Effective communication

Multitasking

Situational analysis

Multi-line phone

Clear speaking

Organization skills

Education

High school diploma or GED

Associates or Bachelor's degree preferred

Tools

EMR system

Job description

• Greet callers and in-office patients warmly and provide courteous service.
• Understand the responsibility of serving as the first point of contact for patients at our practice.
• Use sound judgement in handling calls and in-person interactions, especially when dealing with highly sensitive medical information.
• Answers calls within three-four rings.
• When scheduling patients and/or checking a patient in, be sure to add and update demographics and insurance information for that individual thoroughly and accurately.
• Confirm, cancel, reschedule, and update patient appointments at request of patient and/or provider.
• Use the EMR system to match physician/clinician availability with the patient's needs and preferences in terms of date and time.
• Able to accurately schedule appointments based on clinic and practice guidelines and specifications.
• Maintain and regularly update scheduling systems so patient records are accurate and complete and can be used to analyze patient/staffing needs and patterns.
• Communicates as needed with providers and other staff about any patient concerns/issues. Consults with the office manager about any system problems.
• Effectively communicate and complete requests from other medical offices (faxing patient medical records, or other information as requested).
• Address patient concerns efficiently and effectively.
• Uses customer service principles and techniques to deal with patients calmly and pleasantly.
• Other clerical duties as assigned by the office manager/administrator.
• Some travel required between multiple locations.

• Greet callers and in-office patients warmly and provide courteous service.
• Understand the responsibility of serving as the first point of contact for patients at our practice.
• Use sound judgement in handling calls and in-person interactions, especially when dealing with highly sensitive medical information.
• Answers calls within three-four rings.
• When scheduling patients and/or checking a patient in, be sure to add and update demographics and insurance information for that individual thoroughly and accurately.
• Confirm, cancel, reschedule, and update patient appointments at request of patient and/or provider.
• Use the EMR system to match physician/clinician availability with the patient's needs and preferences in terms of date and time.
• Able to accurately schedule appointments based on clinic and practice guidelines and specifications.
• Maintain and regularly update scheduling systems so patient records are accurate and complete and can be used to analyze patient/staffing needs and patterns.
• Communicates as needed with providers and other staff about any patient concerns/issues. Consults with the office manager about any system problems.
• Effectively communicate and complete requests from other medical offices (faxing patient medical records, or other information as requested).
• Address patient concerns efficiently and effectively.
• Uses customer service principles and techniques to deal with patients calmly and pleasantly.
• Other clerical duties as assigned by the office manager/administrator.
• Some travel required between multiple locations.

Qualifications

Skills/Abilities

• Self-starter with the ability to complete daily tasks with minimal supervision.
• Skill in communicating effectively with patients or providers about scheduling preferences.
• Ability to multitask effectively, dealing with phone calls, in-office patients, staff, and others in a pleasant manner along with multiple tasks/projects.
• Ability to analyze situations and respond appropriately.
• Ability to use a multi-line phone system, including transferring calls.
• Ability to speak clearly and concisely to be heard by callers and patients.
• Excellent organizational and time management skills.
• Superior interpersonal and problem-solving skills to ensure coordinated efforts and patient satisfaction.
• Always maintain a professional and positive attitude.
• Common computer skills.
• Demonstrate teamwork and support for fellow care team members; can be flexible when necessary.

Education

High school diploma or GED (required)

Associates or Bachelor's Degree (preferred)

Experience

Two-three years of medical office experience.

Previous experience of a fast-paced, high patient volume doctor's office.