Front Desk Coordinator

Ultipro; Pacific (MO); On-site; USD 32,000 - 42,000; Full time

Job summary

ADB Companies LLC is seeking a friendly front desk receptionist to greet visitors, screen calls, manage mail and deliveries, and support daily office operations with a professional demeanor.

The ideal candidate has a high school diploma, strong verbal and written communication skills, proficiency in Microsoft Office (Outlook, Word, Excel), and the ability to multitask in a fast-paced environment while remaining reliable, punctual, and well-presented.

Qualifications

• Front desk, receptionist, or administrative experience preferred.
• Excellent verbal and written communication skills.
• Proficient with Microsoft Office (Outlook, Word, Excel).
• Able to multitask in a fast-paced environment.
• Reliable, punctual, and professional in appearance.

Responsibilities

• Greet and direct visitors, vendors, and Team Members professionally.
• Answer, screen, and route incoming calls.
• Handle mail, packages, and shipments.
• Maintain a clean, organized reception area.
• Manage visitor sign-in and badge/access per policy.
• Order and stock front-office supplies.
• Assist scheduling and meeting room coordination.
• Provide clerical support to other departments as needed.

Skills

Verbal and written communication

Multitasking and organization

Punctual and professional appearance

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Key Responsibilities

• Greet and direct visitors, vendors, and Team Members in a professional and courteous manner
• Answer, screen, and route incoming phone calls
• Receive, sort, and distribute incoming mail and packages; prepare outgoing mail and shipments
• Lift, carry, and move packages and deliveries as they arrive throughout the day
• Maintain a clean, organized, and professional front lobby and reception area
• Manage visitor sign-in and badge/access procedures per company policy
• Order and maintain front-office and break room supplies
• Support scheduling, meeting room coordination, and general administrative tasks as assigned
• Assist other departments with clerical support as needed

Physical Requirements

Must be able to lift and carry up to 40 lbs regularly as part of daily duties (package handling, mail sorting, and supply stocking). Must be able to sit, stand, and walk for extended periods, and bend, reach, or kneel as needed to receive and sort deliveries.

Qualifications

• High school diploma or equivalent required
• Prior front desk, customer service, or administrative experience preferred
• Strong verbal and written communication skills
• Proficient with Microsoft Office (Outlook, Word, Excel)
• Ability to multitask, prioritize, and stay organized in a fast-paced environment
• Reliable, punctual, and professional in appearance and conduct

Schedule

Full-Time, Monday - Friday.

Equal Opportunity Employer

ADB Companies LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by applicable law.

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.