Front Desk Coordinator

The QTI Group; DeForest (WI); On-site; Full time

Job summary

A leading company is seeking a Front Desk Coordinator to provide essential administrative support and manage office operations. This full-time, onsite position in DeForest, WI, requires strong organizational and interpersonal skills. The role involves handling phone systems, greeting guests, and supporting accounts receivable and payable functions. Benefits include medical insurance and a 401(k) plan.

Benefits

Medical Insurance

Vision Insurance

401(k) Plan

Qualifications

• At least 2 years of experience in accounts payable, accounts receivable, and administrative support.

Responsibilities

• Answer and manage phone and voicemail systems.
• Greet guests and customers professionally.
• Support AR & AP teams as needed.

Skills

Organizational Skills

Interpersonal Skills

Attention to Detail

Communication

Customer Service

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Job Title: Front Desk Coordinator

The QTI Group is seeking a Front Desk Coordinator (also known as Accounting Receptionist) to join their team. This role involves providing essential administrative and clerical support, managing phone systems, greeting guests, handling mail, and supporting accounts receivable (AR) and accounts payable (AP) functions. The position requires strong organizational skills, attention to detail, and excellent interpersonal skills to ensure smooth office operations.

This is a full-time, onsite position located in Deforest, WI, with hours from 8:00 am to 4:30 pm, Monday through Friday. The work environment is business casual, where jeans are acceptable. The pay starts at $23 per hour, depending on experience.

Responsibilities:

• Answer and manage phone and voicemail systems.
• Greet guests and customers professionally.
• Order and manage office supplies.
• Distribute and process incoming mail.
• Maintain and troubleshoot office equipment.
• Support AR & AP teams as needed.
• Process rental contracts and credit applications.
• Handle credit card payments and prepare bank deposits.
• Assist the Senior Accountant and Controller with various tasks.
• Perform general filing and clerical duties.

Qualifications:

• High School Diploma or GED required.
• At least 2 years of experience in accounts payable, accounts receivable, and administrative support.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong computer skills and adaptability to new technology.
• Excellent attention to detail and time management skills.
• Outstanding communication and customer service skills.

Additional Information:

• Seniority level: Entry level
• Employment type: Full-time
• Job functions include Accounting/Auditing, Customer Service, and Administrative roles
• Industries: Repair and Maintenance, Equipment Rental Services

Referrals can double your chances of interviewing at The QTI Group. Benefits include medical insurance, vision insurance, and a 401(k) plan.