Front Desk Associate (PRN)

HealthCare, Inc.; Ardmore (OK); On-site; USD 19,000 - 28,000; Part time

Job summary

HealthCare, Inc. is seeking a Front Desk Associate (PRN) to welcome patients at our Community Hospital and handle registration, insurance verification, and payments with professionalism.

The role emphasizes accurate data entry, HIPAA compliance, and strong customer service in a fast-paced setting, collaborating with clinical and administrative teams to ensure smooth patient flow.

Qualifications

• ER experience and/or patient registrar experience preferred.
• Knowledge of insurance terminology and verification preferred.
• Background clearance and satisfactory background check required.
• Strong organizational and multitasking abilities essential.
• Proficiency with EMR systems and billing workflows preferred.

Responsibilities

• Greet patients and visitors in a courteous, professional manner.
• Register patients for ER, direct admissions, and outpatient services.
• Verify demographics, insurance information, and collect payments as needed.
• Communicate with departments, vendors, and patients effectively.
• Maintain accurate patient charts and privacy in accordance with HIPAA.
• Answer phones, manage schedules, and support central billing reconciliations.
• Perform other clerical duties as assigned.

Skills

Strong organization skills

Proficient computer skills

Strong communication

Customer service skills

HIPAA awareness

Team collaboration

Education

High School Diploma/GED

Job description

Join Our Exceptional Front Desk Team!

We’re seeking a Front Desk Associate (PRN) to welcome patients to our Community Hospital. We’d love to hear from you!

Why Work With Us?

We are a patient-focused healthcare provider committed to delivering the highest standards of care while fostering a positive and collaborative workplace culture. Our team takes pride in adhering to theExceptional Promise by treating every patient and employee with courtesy, dignity, and respect. Here, you'll find opportunities for growth, a supportive team, and the resources you need to succeed.

The Front Desk Associate (PRN) acts as the first point of contact in the Hospital and is responsible for the following duties:

Essential Duties & Responsibilities:

• Treat all patients and colleagues with dignity and respect.
• Open communication between all departments and cultivating a team environment.
• Communicate professionally and effectively with patients, visitors, and vendors.
• Ability to handle a fast-paced environment professionally and with poise.
• Stand and greet all patients and visitors in a friendly, courteous, and professional manner.
• Maintain confidentiality and observe HIPAA compliance.
• Register Emergency Room, Direct Admission, and Outpatient Service patients in a timely and concierge manner in accordance with EMTALA compliance.
• Obtain all necessary patient demographics, financial information, patient consents, and additional forms.
• Identify insurance plans, verify benefits, and perform Admission Notifications and Authorizations for admissions and outpatient services.
• Explanation of benefits and upfront collections of ER Copayments, Deductibles, and self-pay totals.
• Processing payments and regular communication with the Central billing Office to resolve errors.
• Perform patient status changes as clinical staff directs.
• Maintaining patient charts, including creating files, scanning documents into the EMR, auditing charts for completeness, filing, shifting, and occasional shredding.
• Answer, screen, and direct incoming phone calls.
• Facilitate deposits and cash reconciliations during shift change.
• Maintain with accuracy all spreadsheets, and patient logs.
• Perform clerical duties, including mail delivery, faxing, copying, and scanning.
• Perform other duties as assigned.

Qualifications:

• Previous Emergency Room (ER) Experience and/or Patient Registrar Experience (Preferred)
• Working knowledge of insurance identification and terminology (Preferred)
• Working knowledge of insurance verification and benefit descriptions (Preferred)
• Working knowledge of Admission Notifications and Insurance Authorizations
• Working knowledge of Medical Terminology
• Strong Organization Skills
• Proficient Computer Skills
• Strong Communication and Customer Service Skills
• Current Background Clearance and Satisfactory Background Check Results
• High School Diploma/GED
• Commitment to Patient and Family Satisfaction

Schedule:

• Availability Requirements: Applicants must be available to work weekdays, weekends, holidays, mid shifts, and night shifts. Flexible availability is required, as these scheduling requirements are a condition of employment and are not optional.
• PRN, Weekdays and weekends, Day, midand Night
• Day Shift 7a - 7p, Weekends and Holidays Required
• MidShift 1p-1a,Weekends and Holidays Required
• Night Shift 7p -7a, Weekends and Holidays Required