Front Desk Agent - The Nashville Reserve, by Oliver

Oliver Hospitality Payroll; Nashville (TN); On-site; USD 32,000 - 38,000; Full time

Job summary

The Nashville Reserve by Oliver is seeking a Front Desk Agent to be the first point of contact for guests in Nashville, TN. You will greet guests with warmth, assist with check-ins/outs, answer inquiries, manage reservations, and process payments with care in a luxury guesthouse setting.

Located in a landmark building in downtown Nashville, the property offers a blend of historic charm and modern residential-style suites.

Qualifications

• Ability to speak, read, write and understand English.
• Professional demeanor and presentation appropriate for a luxury environment.
• Excellent interpersonal, written/verbal communication, and training skills are essential.
• Positive attitude, team focus, enthusiasm, excellent customer service skills.

Responsibilities

• Ensure high-quality and efficient guest registration, obtain proper method of payment, conduct credit-limit checks, follow billing instructions, follow-up courtesy calls.
• Courteously and accurately answer inquiries to telephone and in-person inquiries regarding reservations, hotel information and guest concerns.
• Demonstrate a commitment to providing a warm, anticipatory service to exceed the needs and expectations of all guests.
• Deliver outstanding guest services for all incoming calls and general inquiries.
• Maintain all front desk related equipment and a par stock of supplies.
• Provide service recovery options to ensure guest satisfaction.

Skills

Customer service

Communication

Hospitality

Job description

Job Details

Job Location: Nashville, TN 37219

Position Type: Full Time

We are seeking a Front Desk Agent to join our team at The Nashville Reserve, by Oliver. As the first point of contact for our guests, you will play a key role in creating a welcoming and memorable experience. You’ll greet guests with warmth and professionalism, assist with check-ins and check-outs, respond thoughtfully to questions and requests, manage reservations, and handle payments with care and attention to detail.

This is a thoughtfully designed guesthouse located in the heart of downtown Nashville. Housed within a landmark building that once operated as a working bank, the property preserves distinctive architectural elements such as soaring ceilings and original steel vault doors, seamlessly blended with modern, residential-style suites designed for living, working, and gathering. Offering a relaxed and elevated alternative to traditional accommodations, The Nashville Reserve caters to guests staying for a few nights or an extended visit.

Responsibilities:

• Ensure high-quality and efficient guest registration, obtain proper method of payment, conduct credit-limit checks, follow billing instructions, conduct follow-up courtesy calls
• Courteously and accurately answer inquiries to telephone and in-person inquiries regarding reservations, hotel information and guest concerns
• Demonstrate a commitment to providing a warm, anticipatory service to exceed the needs and expectations of all guests
• Deliver outstanding guest services for all incoming calls and general inquiries
• Maintain all back-office related equipment and a par stock of supplies
• Provide service recovery options to ensure guest satisfaction
• Process guest requests for wake-up calls
• Screen calls and other requests relating to placing and receiving telephone calls
• Advise guest of any messages received via voicemail, mail, faxes and send to room if required
• Answer, record, and process all guest calls, requests, questions, or concerns
• Log all requests or issues
• Establish and maintain open, collaborative relationships with associates and fellow departments
• Maintain an attentive, friendly, helpful, and courteous demeanor to all guests, managers, and other associates
• Participate in pre-shift meetings, maintain, and review shift reports, review arrivals, departures, daily events, groups in-house, service recovery guests and conduct proper follow-up
• Review all profile details of incoming arrivals and departing guests, address all requests and service recoveries; communicate to other departments special requests
• Maintain all front desk related equipment and a par stock of supplies
• Ensure work area and lobby cleanliness is maintained at all times
• Maintain a presence in the lobby, serve as lobby ambassador when not stationed at the front desk
• Perform additional duties and projects as assigned

Qualifications:

• Ability to speak, read, write and understand English
• Professional demeanor and presentation appropriate for a luxury environment
• Excellent interpersonal, written/verbal communication, and training skills are essential
• Positive attitude, team focus, enthusiasm, excellent customer service skills
• Ability to work a flexible schedule, including evenings, weekends and holidays, according to department needs and business volumes
• Highly motivated, organized, goal and results oriented individual who thrives under pressure
• Ability to stand, sit, or walk for an extended period of time
• Hospitality experience preferred
• Must be eligible to work in the USA

Physical Requirements:

Must be able to work on your feet for up to 12 hours. Position requires prolonged standing, bending, stooping, twisting, and lifting products and supplies weighing 20 pounds and occasional lifting and/or moving up to 50 pounds as well as repetitive hand and wrist motion.

This job description serves as an overview of the responsibilities associated with this role, with the understanding that these duties may evolve over time. Additionally, you may be entrusted with additional duties as assigned.