Front Desk Agent (Evening Shift) - The Inn at Canaan

The Inn at Canaan; Davis (WV); On-site; USD 16,000 - 23,000; Full time

Job summary

The Inn at Canaan is seeking a Front Desk Agent for the evening shift in Davis, West Virginia. You will be the first friendly face guests see, handling check-in/out, reservations, and guest inquiries with a focus on hospitality and service excellence.

Ideal candidates will have 1–2 years of front desk experience, basic computer skills, and the ability to assist guests with local information while maintaining a welcoming demeanor. Uniforms and professional appearance are required.

Qualifications

• MS Word and Excel proficiency.
• Strong organizational skills and attention to detail.
• Positive, personable demeanor and good customer interaction.
• Clear communication with managers and staff.
• Physical ability to lift up to 40 pounds and stand for long periods.

Responsibilities

• Answer phone calls and greet guests professionally.
• Register guests and assign rooms in the hotel system.
• Verify guest information and payment method.
• Maintain front desk records and logs.
• Balance cash drawer and process payments.
• Provide information about hotel services and local area.
• Respond promptly to guest requests and complaints.

Skills

MS Word & Excel

Organizational skills

Positive and personable

Clear communication

Physical stamina

Standing for long hours

Education

High School diploma

Tools

RoomKey

Job description

Work in Canaan Valley at the newly restored Inn at Canaan Valley. Join our hospitality team and this growing property, as we are building luxury suites and luxury cabins on the property! It is an exciting time for us at the Inn. Do you love interacting with people? Do you love knowing that your position makes a positive impact on someone's life? Our team of hospitality professionals is committed to delivering exceptional guest experiences. If you are awesome... we want you!

Compensation: $14.00

This position is for the Evening Shift (3:00p - 11:00p)

Role: The face of the operation. You are the first physical impression of the property. It is imperative that you are outgoing and welcoming to our guests. Physical appearance matters, you must be in uniform, name tag, and most importantly hospitable. Responsible for attending to the needs of guests, especially during check-in and check-out. The Front desk agent delivers on our the Taylor Hospitality Service Promise - From Our Family to Yours, We Deliver Exceptional Experiences Every Step of the Way.

What You'll Be Doing:

• Answer any phone calls that come through to the Inn.
• Greet and welcome all guests in a professional and hospitable manner
• Interact with guests in a respectful, cheerful, and polite manner to effectively service the guest's needs
• Register guests and assign them a guest room
• Have a thorough working knowledge of hotel property management system
• Verify customers' credit, and establish how the customer will pay for their bill
• Keep records of room availability and guests' accounts using the specified POS
• Working knowledge of all rates, packages, and booking restrictions
• Review the reservation transaction reports daily
• Compute bills and collect payments from guests
• Issue room keys and help guest get all of their luggage to their rooms
• Have full knowledge of all parking options and charges, always offering luggage assistance
• Monitor guest accounts and post charges
• Review accounts and charges with guests during the check out process
• Contact housekeeping or maintenance staff when guests report problems
• Advise housekeeping staff when rooms have been vacated and are ready for cleaning
• Keep in contact with housekeeping to keep accurate records of room status
• Professionally handle guest complaints, solving problems, and follow up our service culture standards, apologize and emphasize with guests when responding complaints
• Receive and expedite all guest messages, faxes, packages, and mail received
• Make and confirm reservations over the phone and those submitted online
• Answer inquiries pertaining to hotel services, registration of guests, and shopping, dining, entertainment, and travel directions
• Record guest comments or complaints, referring customers to managers as necessary
• Providing information to guests about hotel policies, services, and amenities.
• Responding to requests from guests for assistance and information about the local area (e.g. directions, places to eat, etc.).
• Selling rooms to "walk-in" customers.
• Cleaning the front desk area, maintaining daily logs.
• Balancing shift work and cash drawers.
• Any other duties assigned by Supervisor.

What We're Looking For:

• High School diploma
• 1-2 years of experience working as a hotel front desk agent preferred
• Competent computer skills including knowledge of Microsoft Word and Excel
• Experience using hotel reservation system such as RoomKey is a plus.
• Organizational skills and attention to detail
• Must be positive and personable
• Must be able to work unsupervised
• Must possess’ a positive attitude and work well with other team members
• Must be able to communicate clearly with managers, and other personnel.
• Be able to reach, bend frequently and lift up to 40 pounds,
• Be able to work in a standing position for long periods of time (up to 8 hours).
• Be able to work in a fast paced environment

Additional Information:

Kindly, be aware that the job description provided is not an exhaustive account of the activities, duties, or responsibilities entailed for this role. Standard Operating Procedures, Training Checklists, and Departmental Handbooks will be provided to ensure the Team Member is trained in all duties and responsibilities of the position. Duties, responsibilities, and activities may change at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Up to Par Management and Taylor Hospitality are Equal Employment Opportunity companies, we are proud to be an equal opportunity workplace and an affirmative action employer. We are committed to equal employment opportunity regardless of race, religion, sex, national origin, sexual orientation, age, citizenship, marital status, or disability.

About the Company:

Up to Par Management | Taylor Hospitality Vision is to be an Exceptional Hospitality and Golf Management Company built by Exceptional Team Members who are Delivering on our Purpose to Positively Impact Others.