Front Desk Agent

Relais & Châteaux; Weekapaug (RI); On-site; USD 26,000 - 29,000; Full time

Job summary

Ocean House Management, operating Weekapaug Inn in Weekapaug, RI, seeks a Night Auditor/Guest Relations Agent. This full-time, hourly role supports the resort and non-resort services, delivering personalized guest experiences and maintaining Forbes-level standards.

Responsibilities include nightly audit sequences, guest check-in/check-out, concierge tasks, and seamless communication with the Front of House Manager.

Qualifications

• High school diploma or GED required.
• Proficiency in MS Word, Outlook and Excel.
• Maestro PMS knowledge preferred.
• Experience in guest-facing service.
• Luxury hospitality experience preferred.
• Ability to stay calm under pressure and maintain professionalism.
• Fluent English both written and spoken.

Responsibilities

• Greet and assist guests as a primary front desk liaison.
• Check-in and check-out of hotel guests according to standards.
• Answer phone and handle guest requests; escalate to supervisor when needed.
• Process reservations and inquiries for future stays.
• Provide concierge-style information on local area and activities.
• Maintain daily checklists, reports and cash handling procedures.
• Uphold company standards and assist in daily operations.

Skills

MS Word

Outlook

Excel

Guest-facing service

English fluency

Attention to detail

Teamwork

Education

High school diploma or GED

Tools

Maestro PMS

Job description

• Department: Executive Management & Support Functions
• Compensation: USD 19.00 - USD 21.00 - hourly

Company Description

Ocean House Management

Weekapaug Inn

Front Desk Agent

Full Time Hourly

Weekapaug, RI, Westerly, RI, US

Salary Range:$19.00 To $21.00 Hourly

A Collection Unlike Any Other

The Ocean House Collections includes 3 luxury properties. The Ocean House features 49 luxury guest rooms, 18 Signature Suites. The Cottage Collection includes 10 privately owned vacation homes. The Ocean & Harvest Spa is a 12,000 square foot Forbes Travel Guide 5 Star rated full-service health wellness spa. Over 10,000 square feet of indoor and outdoor meeting space. Up to 8 unique dining options during summer season including Coast, a Forbes Travel Guide 5 Star rated fine dining experience.

The Weekapaug Inn offers quintessentially New England accommodations that effortlessly combine casual comfort and luxurious furnishings. The Inn features 31 unique guest rooms and 4 two-bedrooms signature suites. Farm-to-table dining utilizes the finest and freshest locally sourced ingredients, and inspired amenities and resort activities are designed to create extraordinary guest experiences.

The Watch Hill Inn established in 1845, Watch Hill Inn carries with it a unique history marked by fame, natural disasters and, among all, resilience. Chic, minimalist decor intertwines with cutting edge technology like complimentary Apple TV, Netflix and an in-room iPad program that allows guests to order food and services to their door with the touch of a button. The Inn features 21 suite style accommodations with unrestricted access to dining, amenities, and resort activities at both Ocean House and Weekapaug Inn.

Scope of Position

The Night Auditor/Guest Relations Agent serves as the guest liaison for both resort and non-resort services to our guests. Constantly and consistently exhibit Ocean House Collections core values and standards of behavior including adherence to the Forbes 5-Star standards. The ideal candidate will pro-actively greet guests warmly and provide a pleasant and comfortable experience. Where possible, pro-actively offer services, and resolutions that are personalized to the guests needs. In addition, possess an exceptional ability to engage in friendly, polite conversation even if a guest becomes upset.

Hourly Staff Schedule Requirements

All employees are kindly asked to understand that the property operation is 24 hours a day 7 days a week, inclusive of all holidays. While the company will make every attempt to create a work and life balance, all hourly paid team members may be asked to work extended shifts and additional days based on business demands. The busiest of days during the season (Memorial Day through Columbus Day) are the weekend days from Friday through Sunday and on holiday weekends that are celebrated on Mondays, this can include Mondays. All seasonal staff must be aware and able to work all weekends; requesting time off for a holiday weekend may not and will likely not be granted. The more flexible you are the more you can learn, grow, earn.

The ideal candidate will have the flexibility to work both evening shifts (3-11pm) and overnight shifts (11pm-7am). The scheduling manager will make every effort to keep the schedule consistent to accommodate a healthy work/life balance and routine; however reasonable flexibility during high season is required.

Reporting Relationship

Internal: The Night Auditor/Guest Relations Agent reports to the Front of House Manager, and in the absence, the Night Audit Manager.

Key Responsibilities

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Process thenightlyauditsequencesto reset for the next day’s business in balancing applicable functions and is able to verify accuracy of credit card transactions and batch reports.
• Maintains scheduled walk through / security checks of property’s public areas to ensure staff and guest safety.
• Answers phone and attends to guestrequestswhen necessary and to his/ her best ability.(Communicates toSupervisor/ Manager if needed)
• Check-in/Check-out of hotel guests according to company standards.
• Receives reservation enquiries and books reservations for future hotel guests.
• Handles guestchallengesand inquiries in person, over the phone or via written communication.
• Provides information on the local area and activities as required (acts as concierge when necessary).
• Files correspondence, reports and any other paperwork as outlined in check lists/ SOP’s.
• Processes cash and any other forms of payments.
• Keepsstaffknowledgeable of all aspects of daily operations, such as special events, packages, promotions, group check-ins, etc.through daily reports.
• Keep a hazard free workenvironment andis familiar with all emergency procedures of each property.
• Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions.
• Responsible for practicing,managing,and promotingthe Company’s Statement of Purpose, Service Excellence Pillars, and Declarationsso that it becomes an intricate part of the everyday operation.
• Represent theCompanywith a positive attitude and professionalpresentation.
• Follow sustainability guidelines and practices related tothe Company’s sustainability programs.
• Carry out any other duties which fall within the broad spirit,scope,and purpose of this job description and which are commensurate with the role.

Required Job Knowledge, Skills, Qualifications and Education

• High school diploma or general education degree (GED); or one to three years related experience and/or training; or equivalent combination of education and experience.
• Proficiency in Microsoft word, outlook and excel. Working knowledge of Maestro is preferred.
• Experience in a guest-facing service role preferred.
• Luxury hospitality experience preferred.
• Time spent in a high-pressure, high-volume atmosphere preferred.
• Previous experience on a professional team preferred.
• Fluency in English both verballyand in writing.
• Ability toperform job functions with attention to detail,speed,and accuracy under pressure of tense/confrontational situations.
• Uphold the Companystandards,policies,and procedures.
• Prioritize and organizetasks and work area.
• Ability toremain calm and resolveproblems using good judgementas interpreted by themanagement.
• Follow directions.
• Work cohesively with co-workers as part of a team.
• Maintain confidentiality of guest/staffinformation and pertinentcompanydata.

Additional Information

All your information will be kept confidential according to EEO guidelines.