Front Desk Agent

The Oliver Hotel; Knoxville (TN); On-site; USD 40,000 - 70,000; Full time

Job summary

The Oliver Hotel seeks a Front Desk Agent in Knoxville, TN, to provide welcoming service as the first point of contact. Key responsibilities include managing check-ins and check-outs, answering queries, and maintaining high service standards, making this role essential for guest satisfaction in a luxury environment.

Qualifications

• Ability to speak, read, write, and understand English.
• Professional demeanor appropriate for a luxury environment.
• Must have a valid Driver's License.

Responsibilities

• Handle check-ins and check-outs, answer customer queries, manage bookings, and process payments.
• Provide high-quality guest registration and maintain lobby cleanliness.
• Demonstrate a commitment to warm service exceeding guest expectations.

Skills

Customer Service

Communication

Organizational Skills

Education

Hospitality experience preferred

Job description

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Position Details

As the first point of contact for our customers, you will be responsible for providing a welcoming and professional service at all times. You will be tasked with handling check-ins and check-outs, answering customer queries, managing bookings, and processing payments.

Position Details

As the first point of contact for our customers, you will be responsible for providing a welcoming and professional service at all times. You will be tasked with handling check-ins and check-outs, answering customer queries, managing bookings, and processing payments.

Responsibilities

• Ensure high-quality and efficient guest registration, obtain proper method of payment, conduct credit-limit checks, follow billing instructions, conduct follow-up courtesy calls
• Courteously and accurately answer inquiries to telephone and in-person inquiries regarding reservations, hotel information and guest concerns
• Demonstrate a commitment to providing a warm, anticipatory service to exceed the needs and expectations of all guests
• Deliver outstanding guest services for all incoming calls and general inquiries
• Maintain all back-office related equipment and a par stock of supplies
• Provide service recovery options to ensure guest satisfaction
• Process guest requests for wake-up calls
• Screen calls and other requests relating to placing and receiving telephone calls
• Advise guest of any messages received via voicemail, mail, faxes and send to room if required
• Answer, record, and process all guest calls, requests, questions, or concerns
• Log all requests or issues
• Establish and maintain open, collaborative relationships with associates and fellow departments
• Maintain an attentive, friendly, helpful, and courteous demeanor to all guests, managers, and other associates
• Participate in pre-shift meetings, maintain, and review shift reports, review arrivals,
• departures, daily events, groups in-house, service recovery guests and conduct proper follow-up
• Review all profile details of incoming arrivals and departing guests, address all requests and service recoveries; communicate to other departments special requests
• Maintain all front desk related equipment and a par stock of supplies
• Ensure work area and lobby cleanliness is maintained at all times
• Maintain a presence in the lobby, serve as lobby ambassador when not stationed at the front desk
• Perform additional duties and projects as assigned
  
  

Physical Requirements

• Must be able to work on your feet for up to 12 hours. Position requires prolonged standing, bending, stooping, twisting, and lifting products and supplies weighing 20 pounds and occasional lifting and/or moving up to 50 pounds as well as repetitive hand and wrist motion.
  
  

This job description serves as an overview of the responsibilities associated with this role, with the understanding that these duties may evolve over time. Additionally, you may be entrusted with additional duties as assigned.

Qualifications

• Ability to speak, read, write and understand English
• Professional demeanor and presentation appropriate for a luxury environment
• Excellent interpersonal, written/verbal communication, and training skills are essential
• Positive attitude, team focus, enthusiasm, excellent customer service skills
• Ability to work a flexible schedule, including evenings, weekends and holidays, according to department needs and business volumes
• Highly motivated, organized, goal and results oriented individual who thrives under pressure
• Ability to stand, sit, or walk for an extended period of time
• Hospitality experience preferred
• Must be eligible to work in the USA
• Must have a valid Drivers License

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Other

Job function

• Job function

  Management and Manufacturing

• Industries

  Hospitality

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