Front Desk & Admissions Specialist

Variety Care; Oklahoma City (OK); On-site; USD 30,000 - 38,000; Full time

Job summary

NorthCare is seeking a Front Office Associate to ensure efficient and welcoming operations in the front office. You will greet visitors, manage calls, and support scheduling and administrative tasks.

The role requires a high school diploma and experience in office management, with responsibilities including cash handling, maintaining lists, coordinating mail, and ensuring records support billable services.

Qualifications

• Position requires a high school diploma and 1 year of experience in office management and consumer scheduling; familiarity with insurance documentation is preferred.
• Must have 1 year of experience with a similar telephone system and intermediate data entry skills.
• Proficiency in Microsoft Office and basic computer skills are required.

Responsibilities

• Provide a warm, welcoming front desk environment for consumers, visitors and staff and offer timely access to clinical staff.
• Follow confidentiality policies and protect consumer information.
• Open and close the front office as scheduled; manage daily administrative tasks.
• Answer calls promptly and route to the appropriate staff.
• Follow cash handling procedures for monies collected and ensure accuracy in cash transactions.

Skills

Customer service

Telephone system experience

Microsoft Office

Data entry

Education

High school diploma

Tools

Microsoft Office

Telephone system software

Job description

NorthCare is seeking a Front Office Associate to ensure efficient and welcoming operations in the front office. You will greet visitors, manage calls, and support scheduling and administrative tasks.

The role requires a high school diploma and experience in office management, with responsibilities including cash handling, maintaining lists, coordinating mail, and ensuring records support billable services.