Front Desk Administrator

MCPHS; Manchester (NH); On-site; USD 37,000 - 52,000; Full time

Job summary

The Forsyth School of Dental Hygiene seeks a Front Desk Administrator to support front desk operations in the Manchester clinic. The role involves scheduling clinical sessions and addressing front desk needs for patients, faculty, staff, and students.

Responsibilities include patient check-in/out, insurance verification, payments, documentation, and coordination with community partners. The position emphasizes HIPAA compliance and reporting for CODA and MCPHS.

Qualifications

• High school diploma required with experience in front desk roles in medical or dental settings.
• Excellent verbal and written communication with patients and team members.
• Proficient computer skills for email, scheduling, and patient management software.

Responsibilities

• Greet patients, manage check-in/out, and schedule appointments.
• Verify insurance, collect payments, and manage documents and receipts.
• Coordinate referrals with community partners and dental offices.
• Maintain patient records and archiving; prepare reports for CODA and MCPHS.
• Train and supervise work-study students; ensure HIPAA compliance.

Skills

Verbal communication

Written communication

Scheduling software

Organizational skills

HIPAA compliance

Education

High school diploma

Job description

The Forsyth School of Dental Hygiene (FSDH) is excited to announce the potential expansion to its MCPHS campus in Manchester, NH on July 1, 2027. The Forsyth School of Dental Hygiene seeks a Front Desk Administrator to support front desk operations in the Manchester clinic. The Front Desk Administrator will work with patients, faculty, staff, and students to schedule clinical sessions and address front desk/patient needs.

This appointment is contingent upon the Commission on Dental Accreditation (CODA) approval of the proposed program expansion. A decision on approval from CODA for this expansion is anticipated in March of 2027.

• Greets and welcomes patients; manages check in/out process.
• Schedules and confirms appointments with clinic patients and community partners.
• Works with community dental offices and partners to establish a referral system.
• Verifies patients’ insurance, collects payment, manages documents, prints receipts.
• Collects exit surveys and collates responses.
• Monitors and maintains unscheduled appointments and future recare appointments.
• Trains, supervises work-study students.
• Communicates with MCPHS security to manage parking list for elderly/disabled patients.
• Manages patient records and dental information, handles transfer requests and archival of records.
• Manages daily collections settlement and works with business office to make deposits/settlements.
• Produces clinical operations and student completion reports for CODA (accreditation) and MCPHS departments.
• Conducts follow-up calls with patients re: post-treatment/well-being.
• Oversees and coordinates routine and administrative support services.
• Works with students, faculty, and patients to schedule appointments.
• Manages the patient recall system.
• Collects fees for service and manages accounts.
• Develops daily and weekly reports for the Associate Dean of Clinical Programs.
• Manages part-time front desk assistant, including training, work allocation and problem resolution.
• Coordinates compliance with state and local applicable regulations, policies, clinical standards, including but not limited to privacy requirements (HIPAA), quality assurance, safety and environmental protocols.
• Oversees front office supplies and tracks expenditures.
• Participates in the development of operational goals and budget objectives for the unit.
• Recommends and implements procedures that enhance operations.
• Responds to patient and student issues as necessary.
• Performs other job-related duties as assigned.

Required:

• High school diploma.
• Previous experience as a front desk staff member in a medical or dental practice setting.
• Minimum of 2-3 years of relevant experience in a dental clinical setting.
• Excellent verbal and written communication skills, including the ability to effectively communicate with patients and dental team members.
• Adequate computer skills with the ability to effectively communicate via email and learn the use of software platforms for purposes of scheduling appointments and managing patient needs.
• Strong organizational skills.

Physical Requirements:

• Must be able to communicate effectively over the telephone with clear speech and active listening skills.
• Work requires sitting, standing, and walking as part of clinic engagement with faculty and students.
• Must be able to use technology, such as typing and manipulating a mouse/mouse pad
• Must be able to lift and carry up to 10 lbs.
• Must be able to crawl under desks.