Front Desk Administrative Assistant

Argus Dental & Vision, Inc; Eagle (ID); On-site; USD 32,000 - 54,000; Full time

Benefits offered by this job

Paid time off

401(k) matching

Health insurance

Friday afternoons off

Job summary

Hahn Certified Public Accountants in Eagle, Idaho, seeks an organized administrative assistant to support tax intake and client communications. You will handle calls, guide clients through tax return status, payments, and e-file signatures, and manage document flow.

This full-time seasonal role, with potential permanent placement, runs Monday–Friday, 8 AM–5 PM, Oct 2026–Apr 2027, offering benefits after probation and opportunities for growth within the firm.

Qualifications

• Polite, professional client interactions are essential.
• High accuracy and attention to detail in a fast-paced environment.
• Ability to multitask and manage time effectively.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel).
• Team-oriented approach and strong organizational skills.
• No tax accounting or tax experience required; training provided.

Responsibilities

• Answer incoming calls and route messages to accountants as appropriate.
• Provide client status updates on tax returns and payments.
• Assist clients with invoice payments and e-file signings.
• Guide clients through tax return intake via various channels.
• Process and file completed tax returns for client sign-off.
• Send reminders for signing and payment deadlines.
• Monitor shared email inboxes and calendar scheduling.
• Scan and organize client documents.
• Electronically file tax returns and extensions.

Skills

Customer service

Attention to detail

Multitasking

MS Office

Tools

Microsoft Office

Job description

About Hahn Certified Public Accountants

We are a certified public accounting firm located in Eagle, Idaho. Our team works together to provide a wide variety of services tailored to meet the needs of our individual and business clients. The professional expertise of our staff allows us to confidently deliver exceptional, detailed client service and high-quality work. If you are looking for a positive work environment that encourages open communication and provides support to maximize professional growth, we have a terrific opportunity for you!

Job Responsibilities

• Answering incoming phone calls, taking phone messages, putting clients through to accountants when appropriate
• Answering client questions regarding tax return statuses
• Assisting clients in paying our invoices
• Assisting clients in electronically signing their e-file authorization forms
• Answering any questions / assisting clients in paying any tax due with their tax returns
• Intaking tax returns for preparation submitted through various means (electronically through our portal, via email, in person drop-off, etc.)
• Processing completed tax returns before client signing / pickup of final product
• Calling and/or emailing clients their signing / paying reminders
• Monitoring shared email inboxes
• Scheduling appointments as applicable, and determining which clients need appointments
• Client document management / scanning documents
• Electronically filing tax returns and tax-filing extensions

Preferred Skills

• The ability to engage with clients politely and professionally at all times is essential
• Ability to produce a quality work product with a high level of accuracy and attention to detail in a fast-paced, sometimes stressful environment
• Ability to multi-task, with good time-management skills
• Proficiency in Microsoft Office applications (Outlook, Word, and Excel)
• Ability to collaborate as a team
• Excellent interpersonal and organizational skills
• No tax accounting or tax experience necessary, we will train the right person who has a great customer service personality

Job Type

• Full-time seasonal, with permanent placement possible

Schedule

• Monday through Friday, 8 AM to 5 PM, October 2026 through April 2027

Benefits

• Paid time off (eligible after six months of service)
• 401(k) with matching (eligible after one year of service)
• Health, vision, dental insurance (eligible after 60 days of service)
• Friday afternoons off during summer months