Front Desk/Admin Assistant

Globaltech, Inc.; Boca Raton (FL); On-site; USD 32,000 - 43,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Life insurance

401K retirement program

Paid vacation

Paid holidays

Sick pay

Continuing education support

Job summary

Globaltech, Inc. in Boca Raton is seeking a motivated Administrative Assistant/Receptionist to support a multidisciplinary design-build team serving municipal water and wastewater facilities. You will handle front desk duties, assist with project documentation, and coordinate office operations.

The ideal candidate has a high school diploma, strong Microsoft Office skills, and professional communication. A Florida driver's license is required, with background and drug checks as part of the

Qualifications

• High School Diploma required; associate degree preferred.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Experience with Adobe Acrobat (PDF) is a plus.
• Professional verbal and written communication skills.

Responsibilities

• Front desk reception duties, including greeting guests and answering phones.
• Assist with project documentation and administrative tasks.
• Manage vendor records and related compliance information (W‑9s, COIs, vendor forms).
• Process mail and coordinate office supply orders and inventory.
• Handle accounts payable/receivable support and basic office admin tasks.
• Other duties as assigned by the team.

Skills

Team player

Microsoft Office

Professional communication

Verbal communication

Education

High School Diploma

Associate's degree preferred

Tools

Microsoft Excel

Adobe Acrobat

Outlook

Job description

Globaltech, Inc. is a design-build company of engineers and contractors that serves primarily municipal water and wastewater utilities. We are currently seeking dynamic, team-oriented individual to play key roles in our growing South Florida firm. We offer competitive salaries and a comprehensive benefit package including health, vision, dental and life insurance, 401K retirement program, paid vacation and holidays, sick pay, and employee continuing education support.

Globaltech, Inc. is seeking a motivated Administrative Assistant/Receptionist to join a multidiscipline group of dedicated design-build professionals to round out our engineering service capabilities in the municipal water and wastewater facilities market.

Responsibilities

• Front desk reception duties, including greeting guests, answering phones, and processing incoming and outgoing mail.
• Assist with project documentation and administrative tasks.
• Manage vendor management, including maintaining vendor records and documentation such as W-9s, Certificates of Insurance, vendor forms, and related compliance information.
• Place lunch orders for office meetings and events.
• Order and maintain inventory of office supplies and equipment in a cost-effective manner.
• Manage Globaltech license renewals for the office and company vehicles.
• Manage company vehicle maintenance, check-in/check-out, and related administrative tracking.
• Assist with Accounts Receivable (A/R) invoice preparation.
• Match checks to Accounts Payable (A/P) bills, process and mail payments, and obtain and track progress and final payment releases, including lien waivers and SBE Payment Certificates.
• Assist with building management, office administration, and general administrative support as needed.
• Other duties as assigned

Requirements

• Minimum High School Diploma (associate's degree preferred)
• Positive attitude, friendly demeanor
• Proven experience working on a team
• Proficient in Microsoft Office (Excel, Word, Outlook)
• Experience with Adobe Acrobat (PDF) a plus
• Professional verbal and written communication skills
• Ability to work Monday through Friday from our Boca Raton office (8:00 AM -5:00 PM)
• Ability to pass a background check
• Possess a valid Florida Driver License and able to pass a motor vehicle record search
• Ability to pass a pre-hire drug test