Front Desk

Gastromed, Llc; Kendall (FL); On-site; USD 30,000 - 42,000; Full time

Benefits offered by this job

Health insurance (100% employer paid)

Job summary

Gastromed, Llc in Kendall, FL is seeking a friendly receptionist to serve as the first point of contact for callers and visitors. You will manage a multi-line phone system, screen calls, and direct them to the appropriate staff while maintaining professional communication.

The ideal candidate demonstrates excellent verbal and written communication, strong interpersonal skills, and the ability to multitask in a busy medical office environment.

Qualifications

• Excellent verbal and written communication.
• Strong interpersonal skills.
• Ability to follow written and verbal instructions.
• Ability to work with a diverse group at all levels.
• Commitment to excellence and high standards.
• Flexibility to adapt to changing priorities.
• Bilingual skills a plus.
• Professional appearance and demeanor.
• Experience with basic accounting procedures.

Responsibilities

• Answers, screens, and directs calls on a multi-line phone system.
• Takes messages or forwards calls as needed.
• Greets visitors and directs to appropriate staff.
• Responds to visitors, clients, and employees professionally.
• Opens and routes incoming mail.
• Prepares outgoing mail and packages.
• Composes routine correspondence.
• Filing, photocopying, faxing, mailing.
• Maintains file system and records.
• Handles confidential information professionally.
• Performs other duties as assigned.
• Prepare booking sheets.
• Review faxes and update EMR.
• Book appointments.

Skills

Verbal and written communication

Interpersonal skills

Instruction following

Diversity sensitivity

Professional appearance

Bilingual

Clerical functions

Basic accounting

Job description

SUMMARY: Serves as initial contact for all callers and visitors to the organization.

DUTIES AND RESPONSIBILITIES:

• Answers, screens, and directs calls on a multi-line phone system in a courteous and professional manner; takes messages and/or forwards telephone calls to the appropriate employee, voice mail, or pager.
• Clears messages each morning and delivers to appropriate employees.
• Meets and greets all visitors; determines their needs and directs them to the appropriate employee/locations.
• Responds to visitors, clients, and employees in a courteous and professional manner.
• Opens and routes incoming mail.
• Prepares and forwards outgoing mail and packages.
• Composes and types routine correspondence as required.
• Performs general clerical duties, including but not limited to filing, photocopying, faxing, and mailing as required.
• Organizes and maintains file system; files correspondence and other records.
• Demonstrates a high level of professionalism in dealing with confidential and sensitive issues.
• Performs other related duties as assigned by management.
• Prepare Booking Sheets
• Review faxes and update the EMR
• Book Appointments

QUALIFICATIONS:

• Excellent verbal and written communication skills.
• Strong interpersonal skills.
• Ability to understand and follow written and verbal instructions
• Ability to deal effectively with a diversity of individuals at all organizational levels.
• Commitment to excellence and high standards.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
• Bilingual skills a plus.
• Professional appearance and demeanor
• Ability to perform diversified clerical functions and basic accounting procedures.

We offer Competitive salaries,

• Health Insurance is covered 100% by the employer.