Freight Forwarding Finance & Operations Specialist

CEVA Logistics; Melrose Park (IL); On-site; USD 75,000 - 110,000; Full time

Benefits offered by this job

Paid Time Off

401(k)

Health insurance

Employee benefits platform with retail

Job summary

CEVA Logistics is seeking an Operations & Financial Ops Specialist in Melrose Park, IL to protect profitability and financial integrity across Air and Ocean freight operations. You will monitor revenue, costs, billing accuracy, and data quality while collaborating with Operations, Finance, Shared Services, customers, and vendors.

The role emphasizes controls, KPIs, and process improvements, supporting month-end closes, system enhancements, and training teams on best practices.

Qualifications

• High School Diploma or GED required.
• 3–5 years of specialized logistics or related operations support experience.
• Knowledge of Cargowise TMS/Onbase is a plus.
• Advanced Excel, Power BI, and data analytics skills.
• Strong financial analysis, problem-solving, and stakeholder management capabilities.
• Demonstrate ability to lead and influence indirect teams and drive cross-functional performance.

Responsibilities

• Monitor revenue recognition, gross profit, and shipment profitability.
• Review high-profit and high-loss files and investigate root causes.
• Monitor WIP and aging balances.
• Control accruals, provisions, and cost allocations related to freight forwarding operations.
• Identify and prevent revenue leakage, billing delays, and unbilled shipments.
• Support month-end closing activities and financial reporting requirements.
• Analyze margin performance by customer, trade lane, branch, and product.
• Monitor AP invoices on hold, unallocated costs, and outstanding accruals.
• Ensure timely invoicing of completed shipments.
• Conduct daily financial health checks of operational files.
• Monitor operational finance KPIs and establish corrective action plans.
• Ensure shipment data accuracy and consistency within operational systems.
• Track: Job Closure KPI, Cost Accrual Accuracy and timeliness, Billing Timeliness, WIP Aging, NR.
• Follow and resolve financial disputes with internal and external vendors or customers.
• Analyze trends and identify operational and financial risks.
• Drive continuous improvement initiatives to increase productivity and profitability.
• Support automation, system enhancements, and process standardization.
• Ensure compliance with internal controls, accounting guidelines, and audit requirements.
• Support UAT testing and implementation of system enhancements.
• Train and coach operational teams, shared services on financial KPIs, job costing, and file management best practices.

Skills

Advanced Excel

Power BI

Data analytics

Stakeholder management

Financial analysis

Education

High School Diploma or GED

Associates Degree or an equivalent

Tools

Cargowise TMS

Onbase

Job description

CEVA Logistics is seeking an Operations & Financial Ops Specialist in Melrose Park, IL to protect profitability and financial integrity across Air and Ocean freight operations. You will monitor revenue, costs, billing accuracy, and data quality while collaborating with Operations, Finance, Shared Services, customers, and vendors.

The role emphasizes controls, KPIs, and process improvements, supporting month-end closes, system enhancements, and training teams on best practices.