Freight Coordinator

TRAK Group; Hamilton (OH); On-site; USD 50,000 - 75,000; Full time

Job summary

TRAK Group in Hamilton, OH seeks an experienced Freight Coordinator to manage domestic and international transportation activities. You will coordinate inbound and outbound shipments, manage carrier relationships, ensure import/export compliance, and identify opportunities to improve transportation efficiency while reducing freight costs.

The role requires strong logistics experience, knowledge of global trade regulations, and proficiency with ERP and Transportation Management Systems (TMS).

Qualifications

• Experience coordinating domestic and international freight transportation.
• Knowledge of air, ocean, import/export, and domestic transportation processes.
• Understanding of U.S. and international trade regulations.
• Experience with freight carriers, customs brokers, and third-party logistics providers.
• Ability to prepare and maintain shipping and import/export documentation.
• Experience developing cost-saving transportation initiatives.

Responsibilities

• Coordinate inbound and outbound shipments using domestic and international transportation methods.
• Manage freight movements across air, ocean, truckload (FTL), LTL, and other modes.
• Track and trace shipments and provide updates to stakeholders.
• Coordinate with carriers, freight forwarders, customs brokers, and 3PLs.
• Monitor carrier performance for service standards and compliance.
• Develop freight estimates and rates to support suppliers and opportunities.
• Identify opportunities to consolidate shipments and reduce costs.
• Maintain transportation records in SAP and TMS.
• Provide operational support to warehouse shipping and receiving teams.
• Prepare export/import documentation and ensure compliance.

Skills

Analytical skills

Organizational skills

Problem-solving

Communication skills

Customer service

Multitasking

Independent work with collaboration

Willingness to travel

Education

Bachelor's degree in Management, Supply Chain, Logistics, or related field

Tools

SAP ERP

Transportation Management Systems (TMS)

Job description

Freight Coordinator Setting/Hours: On-site | Full-time Join trak group in partnering with a growing client in Hamilton, Ohio that’s expanding its Manufacturing team. Website Summary Join trak group in partnering with a leading manufacturing client seeking an experienced Freight Coordinator to manage domestic and international transportation activities. This position is responsible for coordinating inbound and outbound shipments, managing carrier relationships, ensuring import/export compliance, and identifying opportunities to improve transportation efficiency while reducing freight costs. The ideal candidate brings strong domestic and international logistics experience, knowledge of global trade regulations, and proficiency with ERP and Transportation Management Systems (TMS). This opportunity offers the ability to work closely with internal departments, freight carriers, customs brokers, and third-party logistics providers to ensure timely, cost-effective, and compliant transportation of materials and finished products.

Responsibilities

Domestic & International Freight Coordination

• Coordinate inbound and outbound shipments of raw materials and finished products using domestic and international transportation methods.
• Manage freight movements across air, ocean, truckload (FTL), less-than-truckload (LTL), and other transportation modes.
• Track and trace shipments to ensure on-time delivery and provide updates to internal and external stakeholders.
• Coordinate transportation activities with carriers, freight forwarders, customs brokers, and third-party logistics providers.
• Monitor carrier performance to ensure compliance with established service standards and transportation requirements.
• Develop freight estimates and transportation rates to support new suppliers, components, and business opportunities.
• Identify opportunities to consolidate shipments, optimize transportation methods, and reduce freight expenses.
• Maintain accurate transportation records and shipment information within SAP and Transportation Management Systems (TMS).
• Provide operational support to warehouse shipping and receiving teams as needed.

Import/Export Compliance & Documentation

• Ensure domestic and international shipments comply with applicable U.S. And foreign trade regulations.
• Prepare and maintain required import/export documentation, including commercial invoices, packing slips, shipping records, and supporting documents.
• Create country-specific export and commercial documentation for outbound shipments.
• Manage Denied Party Screening and support international trade compliance requirements.
• Maintain accurate commodity classifications and shipping documentation.
• Conduct periodic import/export compliance audits and implement corrective actions when necessary.
• Monitor compliance with DOT, customs, TSA, and other applicable government regulations.
• Support the development and implementation of internal transportation security controls.
• Train and support employees on proper shipping documentation and compliance procedures.
• Ensure transportation records are properly maintained in accordance with regulatory and company requirements.

Carrier Management & Freight Cost Control

• Evaluate carrier and third-party logistics provider performance, pricing, and service levels.
• Analyze domestic and international freight rates to identify cost-saving opportunities.
• Support carrier selection and transportation planning based on cost, transit time, and service requirements.
• Review and approve freight charges processed by third-party freight audit and payment providers.
• Conduct freight invoice audits to verify billing accuracy and compliance with negotiated rates.
• Investigate and resolve freight billing discrepancies.
• File and manage freight claims related to shipment delays, damage, and transportation issues.
• Develop strategies to improve transportation efficiency and simplify freight processes.

Process Improvement & Cross-Functional Collaboration

• Analyze transportation data and identify opportunities to improve freight operations.
• Develop and implement process improvements to enhance service delivery, accuracy, and cost efficiency.
• Partner with Purchasing, Production, Warehouse Operations, Quality, and Customer Service to coordinate shipping priorities.
• Maintain strong relationships with internal customers by understanding transportation needs and providing timely updates.
• Support transportation planning and logistics initiatives across the organization.
• Collaborate with internal and external stakeholders to resolve shipment delays and operational challenges.
• Participate in logistics-related meetings and initiatives to improve transportation performance.
• Provide backup support to warehouse shipping and receiving leadership when needed.

Must-Haves

• Experience coordinating domestic and international freight transportation.
• Strong knowledge of air, ocean, import/export, and domestic transportation processes.
• Understanding of U.S. And international trade regulations, including customs, DOT, TSA, and applicable import/export requirements.
• Knowledge of commodity classifications, shipping documentation, and international trade procedures.
• Experience working with freight carriers, customs brokers, freight forwarders, and third-party logistics providers.
• Understanding of domestic and international freight rates, transportation pricing, and carrier cost structures.
• Familiarity with FTL, LTL, ocean container shipping, airfreight, and international freight forwarding.
• Experience using large ERP systems and knowledge of Transportation Management Systems (TMS).
• Ability to prepare, review, and maintain accurate shipping and import/export documentation.
• Experience analyzing transportation processes and identifying opportunities for cost reduction and operational improvement.
• Strong analytical, organizational, and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong customer service skills and ability to maintain relationships with internal and external stakeholders.
• Ability to manage multiple projects and competing priorities simultaneously.
• Strong attention to detail and accuracy in documentation and financial transactions.
• Ability to make sound, time-sensitive decisions that impact shipping schedules and contractual obligations.
• Ability to work independently and collaborate with cross-functional teams.
• Willingness to travel as needed.
• Preferred Bachelor's degree in Management, Supply Chain, Logistics, or a related field.
• Experience working in a manufacturing or automotive industry environment.
• Proficiency with SAP ERP.
• Experience managing freight audits, invoice reconciliation, and transportation claims.
• Knowledge of global trade compliance auditing and Denied Party Screening.
• Familiarity with international customs brokerage and buyer consolidation programs.
• Understanding of hazardous materials transportation requirements.
• IATA, IMDG, or DOT certification related to hazardous materials transportation.
• Experience developing transportation cost-saving initiatives and freight consolidation strategies.
• Background evaluating and managing carrier performance and logistics service providers.

Position Details

Department: Logistics Travel: As needed to support business and logistics requirements.