FREELANCE SENIOR PRODUCTION COORDINATOR

Atrium; New York (NY); Hybrid; USD 48,000 - 55,000; Part time

Benefits offered by this job

Hybrid work model

3 days per week in NYC office

Atrium Care Package (healthcare plans,

Discount programs

Paid time off

Job summary

Atrium is seeking a Freelance Senior Production Coordinator to join our client, a leading American lifestyle retailer, for an immediate 3+ month assignment.

You will manage calendars, POs, and costs while coordinating with overseas factories and internal teams to ensure on-time delivery of casualwear, fleece, knits, and related apparel. Strong attention to detail and proactive issue resolution are essential.

Qualifications

• 4–6 years of apparel production experience in retail or fashion brand.
• Experience with overseas factories, vendors, and manufacturing partners.
• Knowledge of production calendars, POs, costing, and delivery tracking.
• Strong communication and prioritization in a fast-paced environment.

Responsibilities

• Manage production calendars, milestones, POs, and delivery timelines in a timely manner.
• Communicate daily with overseas factories and vendors on status, development, capacity, and deliveries.
• Review cost quotes, analyze pricing, and identify cost-saving opportunities.
• Partner with Buyers, Planners, Merchandising, and Product Development on costing and production plans.
• Maintain accurate production tracking in PLM, booking calendars, and PO data.
• Monitor production status, resolve issues, and communicate delays or risks.
• Coordinate labeling approvals including main label wording and origin country info.
• Lead cross-functional meetings to review progress and align priorities.
• Support costing initiatives, margin goals, factory capacity planning, and allocation strategies.
• Build strong relationships with internal teams and external manufacturing partners.

Skills

Apparel production experience

Excel proficiency

Overseas vendor communication

Production calendars & POs

Costing & vendor management

Strong organizational skills

Cross-functional collaboration

Deadline-driven

Proactive problem solving

Education

Bachelor's degree in Fashion Merchandising/Business

Tools

Bamboo Rose PLM

PLM systems

Microsoft Excel

Job description

About Atrium:

What you do matters. Guided by our Applicant-Centric™ approach, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team committed to your growth and success.

Client Overview:

We are looking to hire a Freelance Senior Production Coordinator to join our client, a leading American lifestyle and apparel retailer known for their trend-driven collections, iconic casualwear, and versatile everyday essentials. With a strong presence in the fashion industry, this brand brings together style, comfort, and quality across a wide range of clothing. Be part of a fast-paced, collaborative team where production, product development, and merchandising come together to bring the latest styles from concept to consumer.

Salary/Hourly Rate:

$35/hr - $40/hr

Position Overview:

Our client is seeking a Freelance Senior Production Coordinator for an immediate 3+ month assignment. This is an exciting opportunity for an experienced apparel production professional to work with a well-established retail brand, managing production timelines, costing, purchase orders, and overseas vendor relationships. Working closely with cross-functional teams and international manufacturing partners, you will help drive seasonal production from initial planning through final delivery. The ideal candidate is detail-oriented, analytical, and proactive, with experience managing men's apparel production, particularly casualwear, fleece, knits, sweatshirts, or similar apparel categories.

Responsibilities of the Freelance Senior Production Coordinator:

• Manage production calendars, seasonal milestones, purchase orders, and delivery timelines to ensure deadlines are met.
• Communicate daily with overseas factories and vendors regarding production status, product development, capacity, and deliveries.
• Review cost quotes, analyze historical pricing, identify cost-saving opportunities, and escape costing challenges as needed.
• Partner with Buyers, Planners, Merchandising, and Product Development teams on garment costing, production planning, buys, and delivery schedules.
• Maintain accurate production tracking systems, booking calendars, and purchase order information within PLM.
• Monitor production status reports, resolve outstanding issues, and proactively communicate potential delays or risks.
• Coordinate product labeling approvals, including main label wording and country-of-origin information.
• Lead cross-functional meetings to review progress, align on priorities, and keep seasonal milestones on schedule.
• Support seasonal costing initiatives, margin goals, factory capacity planning, and production allocation strategies.
• Build strong relationships with internal teams and external manufacturing partners while helping improve tracking and reporting processes.

Required Experience/Skills for the Freelance Senior Production Coordinator:

• 4 - 6 years of apparel production experience, ideally within a retail or fashion brand environment.
• Strong Microsoft Excel skills and proficiency with Microsoft Office and Google Workspace.
• Experience communicating with overseas factories, vendors, and manufacturing partners.
• Knowledge of production calendars, purchase orders, costing, vendor management, and delivery tracking.
• Strong organizational, analytical, and problem-solving skills with exceptional attention to detail.
• Excellent communication skills and the ability to collaborate across multiple departments.
• Ability to manage competing priorities and meet deadlines in a fast-paced environment.
• Proactive approach to identifying production challenges and communicating solutions.

Preferred Experience/Skills for the Freelance Senior Production Coordinator:

• Experience with men's apparel, particularly fleece, knits, sweatshirts, hoodies, sweatpants, or casualwear.
• Familiarity with PLM systems, particularly Bamboo Rose.
• Experience with seasonal costing, IMU goals, factory capacity planning, and production allocation.
• Background working with cross-functional teams in a large apparel or retail organization.

Education Requirements:

Bachelor's degree in Fashion Merchandising, Business, or a related field is preferred. Equivalent relevant experience may be considered.

Benefits:

• Opportunity to work with a well-established, nationally recognized apparel retailer.
• Hybrid flexibility with at least three days per week in the NYC office.
• Collaborative, cross-functional environment with exposure to large-scale apparel production.
• Freelance assignment expected to last 3+ months, with an immediate start.
• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).