Freelance Senior Production Coordinator

Atrium Staffing; New York (NY); Hybrid; USD 48,000 - 55,000; Full time

Benefits offered by this job

Hybrid NYC office access

Atrium Care Package

Job summary

Atrium Staffing LLC is seeking a Freelance Senior Production Coordinator for an immediate 3+ month assignment with a major American apparel retailer in New York. You will manage production calendars, costing, purchase orders, and overseas vendor relationships from concept to consumer.

The ideal candidate has 4–6 years in apparel production, strong Excel and office suite skills, and the ability to collaborate across Buyers, Planners, Merchandising, and Product Development in a fast-paced, hybrid

Qualifications

• 4–6 years of apparel production experience.
• Strong Microsoft Excel skills and proficiency with Microsoft Office and Google Workspace.
• Experience communicating with overseas factories, vendors, and manufacturing partners.

Responsibilities

• Manage production calendars, seasonal milestones, purchase orders, and delivery timelines to ensure deadlines are met.
• Communicate daily with overseas factories and vendors regarding production status, product development, capacity, and deliveries.
• Review cost quotes, analyze historical pricing, identify cost-saving opportunities, and address costing challenges.
• Coordinate with cross-functional teams on garment costing, production planning, buys, and delivery schedules.
• Maintain production tracking systems, booking calendars, and PO information within PLM.
• Monitor production status, resolve issues, and communicate potential delays or risks.

Skills

Apparel production

Excel

Office & Google Workspace

Vendor management

Communication

Planning & calendars

Education

Bachelor’s degree (preferred)

Tools

PLM systems

Job description

Client Overview:

We are looking to hire a Freelance Senior Production Coordinator to join our client, a leading American lifestyle and apparel retailer known for their trend-driven collections, iconic casualwear, and versatile everyday essentials. With a strong presence in the fashion industry, this brand brings together style, comfort, and quality across a wide range of clothing. Be part of a fast-paced, collaborative team where production, product development, and merchandising come together to bring the latest styles from concept to consumer.

Salary/Hourly Rate:

$35/hr - $40/hr

Position Overview:

Our client is seeking a Freelance Senior Production Coordinator for an immediate 3+ month assignment. This is an exciting opportunity for an experienced apparel production professional to work with a well-established retail brand, managing production timelines, costing, purchase orders, and overseas vendor relationships. Working closely with cross-functional teams and international manufacturing partners, you will help drive seasonal production from initial planning through final delivery. The ideal candidate is detail-oriented, analytical, and proactive, with experience managing men's apparel production, particularly casualwear, fleece, knits, sweatshirts, or similar apparel categories.

Responsibilities of the Freelance Senior Production Coordinator:

• Manage production calendars, seasonal milestones, purchase orders, and delivery timelines to ensure deadlines are met.
• Communicate daily with overseas factories and vendors regarding production status, product development, capacity, and deliveries.
• Review cost quotes, analyze historical pricing, identify cost-saving opportunities, and elevate costing challenges as needed.
• Partner with Buyers, Planners, Merchandising, and Product Development teams on garment costing, production planning, buys, and delivery schedules.
• Maintain accurate production tracking systems, booking calendars, and purchase order information within PLM.
• Monitor production status reports, resolve outstanding issues, and proactively communicate potential delays or risks.
• Coordinate product labeling approvals, including main label wording and country-of-origin information.
• Lead cross-functional meetings to review progress, align on priorities, and keep seasonal milestones on schedule.
• Support seasonal costing initiatives, margin goals, factory capacity planning, and production allocation strategies.
• Build strong relationships with internal teams and external manufacturing partners while helping improve tracking and reporting processes.

Required Experience/Skills for the Freelance Senior Production Coordinator:

• 4 - 6 years of apparel production experience, ideally within a retail or fashion brand environment.
• Strong Microsoft Excel skills and proficiency with Microsoft Office and Google Workspace.
• Experience communicating with overseas factories, vendors, and manufacturing partners.
• Knowledge of production calendars, purchase orders, costing, vendor management, and delivery tracking.
• Strong organizational, analytical, and problem-solving skills with exceptional attention to detail.
• Excellent communication skills and the ability to collaborate across multiple departments.
• Ability to manage competing priorities and meet deadlines in a fast-paced environment.
• Proactive approach to identifying production challenges and communicating solutions.

Preferred Experience/Skills for the Freelance Senior Production Coordinator:

• Experience with men's apparel, particularly fleece, knits, sweatshirts, hoodies, sweatpants, or casualwear.
• Familiarity with PLM systems, particularly Bamboo Rose.
• Experience with seasonal costing, IMU goals, factory capacity planning, and production allocation.
• Background working with cross-functional teams in a large apparel or retail organization.

Education Requirements:

• Bachelor’s degree in Fashion Merchandising, Business, or a related field is preferred.
• Equivalent relevant experience may be considered.

Benefits:

• Opportunity to work with a well-established, nationally recognized apparel retailer.
• Hybrid flexibility with at least three days per week in the NYC office.
• Collaborative, cross-functional environment with exposure to large-scale apparel production.
• Freelance assignment expected to last 3+ months, with an immediate start.
• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).