Freelance Resource / Project Manager

Ayzenberg; Pasadena (CA); Remote; USD 55,000 - 83,000; Part time

Job summary

Ayzenberg Group, based in Pasadena, CA, seeks a Freelance Project / Resource Manager to organize projects, people, and priorities. This role blends hands-on PM with resource planning and coordination to ensure on-time delivery with the right capacity.

The ideal candidate is highly organized, proactive, and capable of collaborating across departments in a fast-paced, creative environment. This is a freelance, remote role averaging 10–15 hours per week.

Qualifications

• 2–3+ years of experience in Project Management or Resource Management within an advertising, marketing, or creative agency.
• Hands-on experience with Workamajig for project tracking, resource scheduling, and workflow management.
• Experience with Monday.com is strongly preferred.

Responsibilities

• Support day-to-day project management activities to keep projects on schedule and within scope.
• Manage and maintain project schedules, milestones, and task assignments across teams.
• Coordinate resource allocation and scheduling based on availability and project needs.
• Monitor workloads and optimize staffing to avoid bottlenecks.
• Use Workamajig to manage workflows, schedules, assignments, and reporting.
• Support tracking and collaboration through Monday.com and other PM tools.

Skills

Project management

Resource planning

Communication

Organization

Cross-functional collaboration

Tools

Workamajig

Monday.com

Job description

Fiercely independent. Passionately creative. Fueled by data and the power of AI.

Ayzenberg Group, based in Pasadena, CA, is one of the largest, privately held advertising and media companies on the West Coast. We’re a culture of curiosity, filled with player/coaches who care deeply about the work from the top down, and team members with an entrepreneurial mindset. We are an equal opportunity employer.

“Okay, nice jargon, but what does that actually mean?” Good question.

Basically, we believe we can do the best work possible while still being kind, collaborative and respectful to everyone involved.

We strive to macro (not micro) manage and give all team members the support and freedom they need to thrive—both professionally and personally.

In a nutshell, whether you’re a client or a team member, we want you to love it here.

WHO WE’RE LOOKING FOR:

As a Freelance Project / Resource Manager at Ayzenberg, you’ll help keep our projects, people, and priorities organized and running smoothly. This role combines hands‑on project management with resource planning and coordination, ensuring our teams have the support, visibility, and bandwidth needed to deliver great work on time.

The right person for this role is highly organized, detail‑oriented, and proactive, with the ability to juggle multiple projects and shifting priorities in a fast‑paced, creative environment. You’re a strong communicator, a natural problem‑solver, and comfortable collaborating with teams across multiple departments.

Please note: This is a FREELANCE position, ideally averaging 10–15 hours per week, with hours potentially fluctuating based on business needs. It’s a great fit for someone who enjoys the flexibility of freelance / remote work and wants to contribute to a dynamic agency team alongside other professional commitments.

The day-to-day:

• Support day‑to‑day project management activities, helping ensure projects stay on schedule, within scope, and on track for successful delivery.
• Manage and maintain project schedules, timelines, milestones, and task assignments across multiple teams and initiatives.
• Coordinate resource allocation and scheduling, ensuring the right team members are assigned to the right projects based on availability, capacity, and project needs.
• Monitor team workloads and resource utilization, identifying potential scheduling conflicts, capacity constraints, and opportunities to optimize staffing.
• Utilize Workamajig to manage project workflows, resource schedules, assignments, and reporting.
• Support project tracking and team collaboration through Monday.com and other project management tools as needed.
• Partner with Project Managers, Account teams, Creative teams, and department leads to align project priorities, deadlines, and resource needs.
• Track project progress, proactively flag potential bottlenecks or delays, and help identify solutions to keep work moving forward.
• Maintain accurate project and resource data, providing regular updates and reports on project status, team capacity, and utilization.
• Assist with improving project management processes, resource planning workflows, and overall operational efficiency.

WHAT YOU’LL (IDEALLY) BRING TO THE TABLE:

• 2-3+ years of experience in Project Management, Resource Management, or a combination of both, ideally within an advertising, marketing, or creative agency.
• Hands‑on experience with Workamajig, including project tracking, resource scheduling, and workflow management.
• Experience with Monday.com is strongly preferred.
• Previous experience working within an advertising, marketing, or creative agency is a big plus.
• Strong understanding of project management processes, resource allocation, capacity planning, and workload management.
• Excellent organizational and time management skills, with the ability to manage multiple projects, deadlines, and competing priorities.
• Strong attention to detail and the ability to maintain accurate project schedules, resource assignments, and reporting.
• Excellent written and verbal communication skills, with the ability to collaborate effectively across departments and teams.
• Proactive problem‑solver who can anticipate challenges, identify potential roadblocks, and recommend solutions.
• Self‑starter who can work independently, take ownership of responsibilities, and adapt quickly to changing business needs.
• Comfortable working in a fast‑paced, collaborative environment with multiple stakeholders.