Fragrance Project & Formula Management Lead

Bell Flavors & Fragrances; Northbrook (IL); On-site; USD 65,000 - 110,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Paid time off

Benefit programs in accordance with  p

Job summary

Bell Flavors & Fragrances is seeking a Fragrance Project & Formula Management Lead to support the management, accuracy, compliance, and commercialization of fragrance formulas throughout the product lifecycle.

This role will serve as a key liaison between Perfumers, Evaluation, Regulatory, Quality, Purchasing, Operations, Sales, Creative, affiliates, and other stakeholders to ensure fragrance formulas meet customer requirements, regulatory standards, cost objectives, and manufacturing

Qualifications

• Bachelor’s degree preferred.
• 5–7 years of experience in the fragrance industry.
• Experience with fragrance formula lifecycle management, commercialization processes, and project workflows.
• Proficiency in Microsoft Office Suite and related business systems; experience with Microsoft D365 and PV/GPM preferred.
• Strong analytical, mathematical, and problem-solving skills.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational and project management skills with the ability to manage multiple priorities and deadlines.
• Ability to work independently while collaborating effectively with cross-functional teams.
• High attention to detail and commitment to accuracy, quality, and compliance.
• Ability to build strong internal and external relationships and manage stakeholder expectations.
• Flexibility and agility in responding to changing priorities and business needs.

Responsibilities

• Maintain and govern fragrance formulas within formulation management and ERP systems, ensuring accuracy, data integrity, version control, and lifecycle compliance.
• Manage formula revisions, raw material substitutions, supplier changes, regulatory updates, cost optimization, and portfolio rationalization.
• Develop and maintain formula management standards, procedures, and best practices to support consistency, compliance, and operational efficiency.
• Manage the fragrance raw material portfolio, including introductions, activations, inactivation, replacements, and removals.
• Lead cross-functional implementation of raw material and formula changes in partnership with Perfumery, Regulatory, Quality Control, Purchasing, Operations, and other stakeholders.
• Coordinate formula transfers between global Bell locations and ensure accurate system documentation.
• Support supplier qualification and change management initiatives, including alternative sourcing and ASER-related activities.
• Coordinate and manage the PSI/commercialization process for the Fragrance Division, ensuring successful progression from development through commercial launch.
• Lead daily project review meetings, including Morning Meeting, and support timely follow-up on project actions.
• Serve as a point of contact for internal teams and Bell affiliates to help ensure project completion and alignment across functions.
• Act as a super-user of Fragrance Division systems, including PV/GPM, DevOps, TraceGains, and Microsoft D365.
• Support business reporting, analysis, project tracking, and other Fragrance Division initiatives aligned with divisional strategy.

Skills

Detail-oriented

Cross-functional collaboration

Project management

Communication skills

Education

Bachelor’s degree preferred

Tools

Microsoft Office Suite

Microsoft D365

PV/GPM

TraceGains

DevOps

Job description

Description Bell Flavors & Fragrances is seeking a Fragrance Project & Formula Management Lead to support the management, accuracy, compliance, and commercialization of fragrance formulas throughout the product lifecycle. This role will serve as a key liaison between Perfumers, Evaluation, Regulatory, Quality, Purchasing, Operations, Sales, Creative, affiliates, and other stakeholders to ensure fragrance formulas meet customer requirements, regulatory standards, cost objectives, and manufacturing capabilities.

Job Details

Bell Flavors & Fragrances is seeking a Fragrance Project & Formula Management Lead to support the management, accuracy, compliance, and commercialization of fragrance formulas throughout the product lifecycle. This role will serve as a key liaison between Perfumers, Evaluation, Regulatory, Quality, Purchasing, Operations, Sales, Creative, affiliates, and other stakeholders to ensure fragrance formulas meet customer requirements, regulatory standards, cost objectives, and manufacturing capabilities.

The ideal candidate is detail-oriented, highly organized, and experienced in fragrance formula management, project coordination, and cross-functional collaboration. This position plays an important role in supporting project execution, formula integrity, raw material management, system accuracy, and successful commercialization of fragrance initiatives.

Key Responsibilities

• Maintain and govern fragrance formulas within formulation management and ERP systems, ensuring accuracy, data integrity, version control, and lifecycle compliance.
• Manage formula revisions, raw material substitutions, supplier changes, regulatory updates, cost optimization, and portfolio rationalization.
• Develop and maintain formula management standards, procedures, and best practices to support consistency, compliance, and operational efficiency.
• Manage the fragrance raw material portfolio, including introductions, activations, inactivation, replacements, and removals.
• Lead cross-functional implementation of raw material and formula changes in partnership with Perfumery, Regulatory, Quality Control, Purchasing, Operations, and other stakeholders.
• Coordinate formula transfers between global Bell locations and ensure accurate system documentation.
• Support supplier qualification and change management initiatives, including alternative sourcing and ASER-related activities.
• Coordinate and manage the PSI/commercialization process for the Fragrance Division, ensuring successful progression from development through commercial launch.
• Lead daily project review meetings, including Morning Meeting, and support timely follow-up on project actions.
• Serve as a point of contact for internal teams and Bell affiliates to help ensure project completion and alignment across functions.
• Act as a super-user of Fragrance Division systems, including PV/GPM, DevOps, TraceGains, and Microsoft D365.
• Support business reporting, analysis, project tracking, and other Fragrance Division initiatives aligned with divisional strategy.

Qualifications

• Bachelor’s degree preferred.
• 5–7 years of experience in the fragrance industry.
• Experience with fragrance formula lifecycle management, commercialization processes, and project workflows.
• Proficiency in Microsoft Office Suite and related business systems; experience with Microsoft D365 and PV/GPM preferred.
• Strong analytical, mathematical, and problem-solving skills.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational and project management skills with the ability to manage multiple priorities and deadlines.
• Ability to work independently while collaborating effectively with cross-functional teams.
• High attention to detail and commitment to accuracy, quality, and compliance.
• Ability to build strong internal and external relationships and manage stakeholder expectations.
• Flexibility and agility in responding to changing priorities and business needs.

What We’re Looking For

The successful candidate will be a proactive, solution-oriented professional who thrives in a fast-paced environment and enjoys working across teams to move projects forward. This individual will demonstrate strong ownership, accountability, communication, and organizational excellence while supporting the Fragrance Division’s project and formula management needs.

Why Join Us?

• Competitive Salary range $65,000 -$110,000
• Be part of a collaborative team dedicated to innovation and quality.
• We offer opportunities for professional growth and a supportive work environment.
• Full-time employees are eligible for Bell’s comprehensive benefits package, including medical, dental, and vision coverage, paid time off, and additional benefit programs in accordance with plan eligibility requirements.