Agent, Purchasing

Bell Flavors & Fragrances; City of Middletown (NY); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Competitive salary

Full benefits

Growth opportunities

Regulatory compliance experience

Job summary

Bell Flavors & Fragrances is seeking a Purchasing professional in New York to manage purchasing needs, issue and track purchase orders, and monitor supplier performance to support production and customer requirements.

The role emphasizes AX/ERP proficiency, strong communication, and the ability to coordinate cross-functional teams to address shortages and optimize inventory levels within a regulated flavor & fragrance environment.

Qualifications

• Bachelor’s degree in business, Supply Chain, Operations, Finance, or related field preferred; equivalent experience may be considered.
• 2–5 years of purchasing, procurement, materials, or supply chain experience, preferably in manufacturing or regulated environment.
• Experience using ERP/MRP systems to manage purchase orders, supplier records, and inventory-related transactions.
• Strong Excel skills and proficient Microsoft Office.
• Excellent communication, analytical, problem-solving, and organizational abilities.
• Ability to manage multiple priorities, work cross-functionally, and build supplier relationships.
• Professional certifications such as CPSM, CPM, or APICS/ASCM are a plus.

Responsibilities

• Review demand, inventory, forecasts, and system recommendations to determine purchasing needs for assigned materials and suppliers.
• Create, issue, revise, and manage purchase orders while ensuring pricing, lead times, and supplier requirements are accurate.
• Monitor supplier confirmations, shipment schedules, and delivery performance to support production and customer needs.
• Expedite critical orders, address shortages, and coordinate solutions for supply disruptions.
• Support inventory optimization while balancing service levels, working capital, and storage considerations.
• Solicit quotes, compare supplier offerings, and support cost savings and sourcing initiatives.
• Resolve receiving invoices, pricing, and delivery discrepancies with suppliers and internal teams.
• Maintain accurate purchasing, supplier, and item data in ERP and related systems.
• Prepare reports related to open orders, inventory exposure, and purchasing activity.
• Ensure purchasing activities comply with company policies and applicable quality and regulatory standards.

Skills

Microsoft Excel

Communication

Analytical skills

Problem-solving

Organizational skills

Supplier relations

Cross-functional collaboration

Education

Bachelor’s degree in business or related field

Tools

ERP/MRP systems

Job description

Job Details

• Review demand, inventory, forecasts, and system recommendations to determine purchasing needs for assigned materials and suppliers.
• Create, issue, revise, and manage purchase orders while ensuring pricing, lead times, and supplier requirements are accurate.
• Monitor supplier confirmations, shipment schedules, and delivery performance to support production and customer needs.
• Expedite critical orders, address shortages, and coordinate solutions for supply disruptions.
• Support inventory optimization while balancing service levels, working capital, and storage considerations.
• Solicit quotes, compare supplier offerings, and support cost savings and sourcing initiatives.
• Resolve receiving invoices, pricing, and delivery discrepancies with suppliers and internal teams.
• Maintain accurate purchasing, supplier, and item data in ERP and related systems.
• Prepare reports related to open orders, inventory exposure, and purchasing activity.
• Ensure purchasing activities comply with company policies and applicable quality and regulatory standards.

Description

• Review demand, inventory, forecasts, and system recommendations to determine purchasing needs for assigned materials and suppliers.
• Create, issue, revise, and manage purchase orders while ensuring pricing, lead times, and supplier requirements are accurate.
• Monitor supplier confirmations, shipment schedules, and delivery performance to support production and customer needs.
• Expedite critical orders, address shortages, and coordinate solutions for supply disruptions.
• Support inventory optimization while balancing service levels, working capital, and storage considerations.
• Solicit quotes, compare supplier offerings, and support cost savings and sourcing initiatives.
• Resolve receiving invoices, pricing, and delivery discrepancies with suppliers and internal teams.
• Maintain accurate purchasing, supplier, and item data in ERP and related systems.
• Prepare reports related to open orders, inventory exposure, and purchasing activity.
• Ensure purchasing activities comply with company policies and applicable quality and regulatory standards.

Key Responsibilities

• Review demand, inventory, forecasts, and system recommendations to determine purchasing needs for assigned materials and suppliers.
• Create, issue, revise, and manage purchase orders while ensuring pricing, lead times, and supplier requirements are accurate.
• Monitor supplier confirmations, shipment schedules, and delivery performance to support production and customer needs.
• Expedite critical orders, address shortages, and coordinate solutions for supply disruptions.
• Support inventory optimization while balancing service levels, working capital, and storage considerations.
• Solicit quotes, compare supplier offerings, and support cost savings and sourcing initiatives.
• Resolve receiving invoices, pricing, and delivery discrepancies with suppliers and internal teams.
• Maintain accurate purchasing, supplier, and item data in ERP and related systems.
• Prepare reports related to open orders, inventory exposure, and purchasing activity.
• Ensure purchasing activities comply with company policies and applicable quality and regulatory standards.

Qualifications

• Bachelor’s degree in business, Supply Chain, Operations, Finance, or a related field preferred; equivalent relevant experience may be considered.
• 2–5 years of purchasing, procurement, materials, or supply chain experience, preferably in a manufacturing or regulated environment.
• Experience using ERP/MRP systems to manage purchase orders, supplier records, and inventory-related transactions.
• Strong Microsoft Office skills, particularly Excel.
• Strong communication, analytical, problem-solving, and organizational skills.
• Ability to manage multiple priorities, work cross-functionally, and build effective supplier relationships.
• Professional certification such as CPSM, CPM, or APICS/ASCM is a plus.

Why Join Us?

• Competitive salary range starts at $70,000 - $80,000
• Competitive full-time benefits package
• A collaborative team environment with growth opportunities
• Hands-on experience with regulatory compliance in the flavor & fragrance industry

Bell Flavors & Fragrances is a global leader in developing innovative products for food, beverage, cosmetics, personal care, and household care industries. With nine manufacturing plants across the United States, Canada, Mexico, Colombia, Brazil, Germany, Singapore, and China, Bell serves customers worldwide. The company also operates sales offices in over 40 countries and remains proudly privately held by the Heinz family. Learn more at www.bellff.com.