Founding Operations Lead: Finance, Automation & Systems

Gilder Search Group; New York (NY); On-site; USD 120,000 - 180,000; Full time

Job summary

Gilder Search Group is seeking a Founding Operations Lead in New York City, on-site, to own diverse business operations across finance, admin, office management and tech automation. Initial focus includes AR, invoicing, collections and daily operations, with long-term goal to build scalable systems and automated processes that reduce manual work.

The role demands hands-on execution, strong finance and admin skills, and a partner who thrives in a fast-paced startup environment, driving efficiency

Qualifications

• Experience in operations, business administration, finance, startups or a related field.
• Strong organizational and project-management skills.
• Comfortable working with numbers, invoices and financial information.
• Strong technology skills and a genuine interest in automation.
• Experience with tools such as AI platforms, workflow automation, CRM systems or similar technologies is highly desirable.
• Extremely hands-on and willing to handle tasks personally.
• Excellent problem-solving abilities.
• Highly resourceful and able to figure things out independently.
• Strong personality and ability to work in a demanding, fast-paced environment.

Responsibilities

• Finance & Administration: Manage accounts receivable and invoicing; Follow up on outstanding payments and collections; Maintain financial and operational records; Coordinate vendors, bills and contracts; Assist with payroll, benefits and administrative processes; Ensure day-to-day business operations run smoothly.
• Office Operations: Manage day-to-day office operations; Coordinate supplies, vendors and facilities; Assist with recruiting and onboarding logistics; Manage administrative projects and priorities; Become the person who makes sure things actually get done.
• Technology & Automation: Identify inefficient manual processes; Build and implement automated workflows; Use technology and AI tools to improve operational efficiency; Integrate systems and eliminate unnecessary administrative work; Develop dashboards, workflows and reporting systems; Continuously look for ways to improve how the company operates.

Skills

Organizational skills

Project management

Hands-on

Problem solving

Independent / self-driven

Work in fast-paced environment

Tools

AI platforms

Workflow automation

CRM systems

Job description

Gilder Search Group is seeking a Founding Operations Lead in New York City, on-site, to own diverse business operations across finance, admin, office management and tech automation. Initial focus includes AR, invoicing, collections and daily operations, with long-term goal to build scalable systems and automated processes that reduce manual work.

The role demands hands-on execution, strong finance and admin skills, and a partner who thrives in a fast-paced startup environment, driving efficiency