Founding Community & Events Coordinator

Mosaic Learning Academy; Buckeye (AZ); On-site; USD 34,000 - 41,000; Part time

Benefits offered by this job

Employee benefits starting Jan 2027

Job summary

Mosaic Learning Academy is opening a new public charter school in Buckeye, AZ, and seeks a hands-on Founding Community & Events Coordinator to launch our community presence. This part-time role is approximately 18 hours per week, with compensation of $25–$30 per hour, starting September 2026 and located in Buckeye, Arizona.

You’ll own the full cycle of community events—from planning and registrations to setup, execution, and post-event follow-up—ensuring every interaction aligns with Mosaic’s

Qualifications

• High school diploma required; additional education or training in event management preferred.
• At least three years coordinating events or community programs.
• Demonstrated ownership from planning through execution of events.
• Strong project-management, organizational, and communication skills.
• Ability to coordinate people, materials, deadlines, vendors, and logistics independently.
• Comfort using spreadsheets, calendars, and digital communication tools.
• Willingness to travel within Buckeye and surrounding area.

Responsibilities

• Develop event plans, timelines, checklists, staffing plans, and readiness deadlines.
• Complete registrations, permits, and fee coordination on time.
• Coordinate equipment, signage, activities, supplies, staff, volunteers, and logistics.
• Pickup, transport, setup, teardown, and return of event materials.
• Maintain event inventory and identify repair or replenishment needs.
• Identify community events and partnerships aligned with enrollment strategy.
• Ensure event presence reflects Mosaic’s brand and family experience.
• Coordinate event promotion and photography with Mosaic’s social media resources.
• Track participation, lead interest, feedback, and lessons learned.
• Suggest improvements based on evidence and community response.

Skills

Event coordination

Project management

Organizational skills

Communication skills

Bilingual English/Spanish

Resourcefulness

Education

High school diploma

Event management education or certification preferred

Tools

Spreadsheets

Calendar apps

Productivity tools

Job description

Mosaic Learning Academy is preparing to open a new public charter school in Buckeye in August 2027. We are seeking an experienced, hands‑on Founding Community & Events Coordinator to join our founding team and help create the community experiences that introduce families to Mosaic.

At A Glance

The essentials.

Type. Part‑time, approximately 18 hours per week

Compensation. $25–$30 per hour

Anticipated start. September 2026

Location. Buckeye, Arizona. Highly community‑based, not primarily remote.

Help introduce Mosaic to the Buckeye community.

Before families can visit our campus or experience a Mosaic classroom, a community event may be their first meaningful interaction with our school. We want that experience to feel welcoming, organized, engaging, thoughtful, and distinctly Mosaic.

We’re looking for someone who sees what needs to happen, builds the plan, and takes ownership of creating community experiences that are thoughtfully planned, exceptionally executed, and meaningful to families.

The Opportunity

Much more than event‑day support.

Community engagement is one of Mosaic’s primary strategies for building awareness, developing relationships with Buckeye families, and enrolling our founding scholars. You’ll coordinate Mosaic’s participation in community and citywide events, Mosaic-sponsored and Mosaic-produced events, and other grassroots outreach activities.

You’ll take substantial ownership of the complete event lifecycle — planning, registrations, logistics, supplies, staffing, transportation, setup, execution, teardown, inventory, lead capture, results tracking, and continuous improvement.

Mosaic already has an established brand, event concepts, activities, materials, and reusable assets. We need someone who can execute that foundation exceptionally, protect the brand, learn from results, and improve the experience over time.

What You’ll Do

The work itself.

Develop event plans, timelines, checklists, staffing plans, and readiness deadlines.

Complete registrations, reservations, applications, permits, and fee coordination on time.

Coordinate equipment, signage, activities, supplies, materials, staff, volunteers, and other event logistics.

Pick up, transport, set up, tear down, and properly return Mosaic event materials and equipment.

Maintain event inventory and identify repair, replacement, and replenishment needs.

Help identify community events, partnerships, locations, and grassroots outreach opportunities aligned with Mosaic’s enrollment strategy.

Ensure Mosaic’s event presence consistently reflects our established brand and family experience.

Coordinate event promotion and appropriate photography and documentation with Mosaic’s social media resources.

Track participation, prospective‑family interest, results, feedback, and lessons learned.

Recommend improvements based on evidence and community response.

You’re also part of the enrollment team.

Events are an important part of how Mosaic meets families, builds trust, and enrolls scholars. You’ll engage prospective families, ensure accurate lead capture, and work closely with the Enrollment & Family Coordinator and the Founding Enrollment & Operations Manager to move interested families into Mosaic’s enrollment process.

When enrollment volume requires additional hands, you’ll also help with prospective‑family calls, outreach, information sessions, follow‑up, or other enrollment activities. At Mosaic, primary ownership does not eliminate shared responsibility.

Who Will Thrive Here

A hands‑on operator and community connector.

You’ll thrive here if you:

Own details and follow work through to completion.

Think ahead and anticipate needs before they become urgent.

Can create the checklist — not wait for someone else to hand you one.

Stay calm and resourceful when plans change.

Are equally comfortable planning an event and rolling up your sleeves to execute it.

Understand that every public interaction shapes how families perceive Mosaic.

Use budgets, equipment, and reusable resources thoughtfully.

Measure results and bring observations, solutions, and recommendations to the team.

Work across traditional role boundaries when the team’s success requires it.

Mosaic’s culture is grounded in Unwavering Belief, Shared Responsibility, Intentional Community, Continuous Growth, and Purposeful Action.

What You’ll Bring

Required qualifications.

High school diploma required. Additional education, certification, or professional training in event management, hospitality, marketing, communications, business, or a related field is preferred.

At least three years of professional experience coordinating events, community programs, experiential marketing, nonprofit or community outreach, hospitality events, trade shows, school and community events, or comparable work.

Demonstrated experience meaningfully owning events from planning through execution — not solely participating as event staff.

Strong project-management, organizational, communication, and follow‑through skills.

Ability to independently coordinate people, materials, deadlines, vendors, volunteers, and logistics.

Comfort using spreadsheets, calendars, and productivity and digital communication tools.

Reliable transportation and the ability to travel throughout Buckeye and the surrounding area.

Ability and willingness to participate in setup and teardown, transport and move event materials, work outdoors, and remain on‑site for extended event periods — with reasonable accommodation as required by law.

Availability for all required Mosaic events, including evenings and weekends.

Especially valuable: experience with community outreach, enrollment, family engagement, event budgets, inventory and logistics, schools, or mission‑driven organizations. English/Spanish bilingual capability and familiarity with Buckeye and the West Valley are highly desirable.

Location, Schedule & Compensation

$25–$30 per hour.

This position will average approximately 18 hours per week, with schedules varying based on Mosaic’s event calendar. Work combines independent planning with in‑person meetings, event preparation, community outreach, and required evening and weekend events.

This is a highly community‑based, hands‑on position and should not be viewed as primarily remote. Residence in Buckeye or very near the community is strongly preferred.

Compensation is $25–$30 per hour, depending on experience and qualifications. Mosaic anticipates offering employee benefits beginning January 2027; offerings and eligibility will vary based on employment status. This founding position is expected to continue through Mosaic’s August 2027 school opening, with the long‑term structure evaluated as school operations begin.

Mosaic Learning Academy is an equal opportunity employer. We do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, military or veteran status, or any other characteristic protected by applicable federal, state, or local law. Mosaic is committed to providing equal opportunity in recruitment, hiring, compensation, promotion, training, and all other terms and conditions of employment.

Help shape how Buckeye families first experience Mosaic, and build a community presence that grows stronger with every interaction.

Want the long version of what working here is meant to feel like? Read For Educators .