Founder Associate

Rayda Inc.; United States; A distancia; USD 90.000 - 150.000; Jornada completa

Descripción de la vacante

Rayda Inc. is seeking an experienced Executive Assistant to support the Founder & CEO from a remote position. You will own the commitments tracker, translate priorities into actionable plans and prepare concise briefings for leadership.

You will coordinate across departments, manage communications, and assist with internal events and executive travel. A strong ownership mindset, discretion and adaptability are essential in this fast-paced, globally distributed startup.

Formación

• Ownership mindset with ability to drive follow‑through without supervision.
• Excellent organisational and prioritisation skills across multiple deadlines.
• Strong judgment to decide what requires CEO attention or escalation.
• Clear written and verbal communication with senior leadership and stakeholders.
• Proven ability to coordinate across multiple teams and departments.
• Ability to track commitments and translate actions into outcomes.
• High discretion handling confidential information.
• Willingness to challenge senior stakeholders constructively when needed.
• Curiosity about different business functions and company priorities.
• Adaptability to changing priorities in a startup environment.
• Startup operations or executive operations experience is a plus but not required.
• Experience with Founder’s Office or Chief of Staff paths is not mandatory.

Responsabilidades

• Own and maintain the company-wide commitments tracker with owners and deadlines.
• Track blockers, dependencies and progress; escalate as needed.
• Translate CEO priorities into clear, executable plans with defined outcomes.
• Prepare internal updates, briefs and materials for leadership.
• Coordinate company-wide communications and follow-ups across teams.
• Support internal events, offsites and leadership sessions with logistics.
• Coordinate executive travel plans including flights and accommodations.
• Ensure critical information reaches the right people in a timely manner.
• Protect the CEO from unnecessary operational noise while ensuring focus on priorities.
• Help department heads improve clarity, accountability and follow-through.
• Provide operational support for company-wide initiatives and initiatives across functions.

Conocimientos

Ownership mindset

Organizational skills

Prioritisation

Executive communication

Cross-team coordination

Judgment & decision making

Discretion & confidentiality

Adaptability in fast-paced env

Descripción del empleo

Rayda is an asset lifecycle management company, enabling businesses to acquire, manage, track and dispose of their fixed assets globally.

Job Description

This is a remote position.

Company-wide visibility and execution

• Develop a strong understanding of priorities, progress, blockers, risks and upcoming decisions across Rayda.
  
• Attend leadership and company-wide meetings.
  
• Build strong working relationships with department heads.
  
• Identify issues or gaps that may require CEO attention.
  
• Prepare concise Founder Briefs covering key developments, risks, decisions and follow-ups.
  
• Maintain visibility across Rayda’s globally distributed team.
  

Commitment tracking and follow-through

• Own and maintain the company-wide commitments tracker.
  
• Track key commitments, owners, deadlines, dependencies, blockers and status.
  
• Proactively follow up with owners before commitments become overdue.
  
• Identify stalled or slipping commitments and understand the reasons.
  
• Escalate material issues where appropriate.
  
• Ensure commitments made by the CEO or during leadership discussions have clear ownership and follow-through.
  
• Translate CEO priorities and ideas into clear, executable plans.
  
• Clarify desired outcomes and identify appropriate owners and stakeholders.
  
• Define key actions, milestones, dependencies and timelines.
  
• Coordinate with relevant departments and teams.
  
• Track progress and surface blockers.
  
• Keep the CEO informed without requiring the CEO to directly manage each initiative.
  
• Help department heads improve clarity, accountability, coordination and follow-through without becoming their manager.
  
• Follow up on agreed actions and deadlines.
  
• Help unblock cross-functional work.
  
• Coordinate activities involving multiple departments.
  
• Surface emerging operational issues and elevate persistent or material issues appropriately.
  

Creating leverage for the CEO

• Distinguish between matters requiring CEO attention and those that can be resolved elsewhere.
  
• Ensure the CEO is prepared for important meetings and decisions.
  
• Track important CEO commitments, decisions and follow-ups.
  
• Identify when important priorities have stalled or lost momentum.
  
• Protect the CEO from unnecessary operational noise while ensuring critical information reaches him.
  
• Respectfully challenge the CEO where priorities or allocation of attention appear inconsistent.
  

Internal communications and coordination

• Prepare internal updates, presentations, documents and briefing materials.
  
• Coordinate company-wide communications and follow-ups.
  
• Translate leadership decisions into clear actions and ownership.
  
• Ensure important information reaches the appropriate people.
  

Company events and initiatives

• Coordinate internal offsites, leadership sessions, hackathons, team gatherings and other company initiatives.
  
• Manage logistics, stakeholders, timelines and follow-through.
  
• Work with internal teams and external providers as required.
  
• Provide operational support for external events where required.
  

Executive and travel support

• Coordinate flights, accommodation, transportation and travel itineraries.
  
• Ensure travel plans and logistics are communicated well ahead of time.
  
• Coordinate important appointments where required.
  
• Anticipate logistical requirements around travel and major commitments.
  

Requirements

• Strong ownership mindset with the ability to identify issues, take initiative and drive follow-through without constant supervision.
  
• Excellent organisational and prioritisation skills, with the ability to manage multiple priorities, commitments and deadlines simultaneously.
  
• Strong judgment and ability to determine what requires CEO attention, what should be escalated and what can be resolved independently.
  
• Excellent written and verbal communication skills, with confidence engaging employees, department heads, senior leadership and external stakeholders.
  
• Demonstrated ability to operate effectively in fast-paced, high-responsibility and ambiguous environments.
  
• Strong execution and coordination skills, particularly across multiple teams and stakeholders.
  
• Ability to proactively track commitments and ensure agreed actions translate into outcomes.
  
• High level of discretion and maturity when handling confidential or sensitive information.
  
• Confidence to respectfully challenge senior stakeholders and ask direct, constructive questions when necessary.
  
• Strong curiosity and willingness to develop a broad understanding of different business functions, including Product, Sales, Marketing, Engineering, Finance, Operations and People.
  
• High adaptability and ability to respond effectively as priorities change.
  
• Experience in startup operations, business operations, Founder’s Office, executive operations, strategy, consulting, project/programme management, investment banking or another demanding environment is advantageous but not mandatory .
  
• Prior Executive Assistant experience is not required ; exceptional early-career candidates with strong judgment, ownership and operating ability are welcome to apply.
  
• Opportunity to work directly with Rayda’s Founder & CEO.
  
• Broad exposure across Strategy, Operations, Product, Sales, Marketing, Finance, People and company-wide execution.
  
• Opportunity to work in a growing, globally distributed technology company.
  
• Significant learning and professional development through exposure to company-wide priorities and leadership decision-making.
  
• Potential to grow into broader Founder’s Office, Executive Operations or Chief of Staff responsibilities as Rayda and the individual develop.