Foundational Program Success Coordinator

Colorado School of Mines; Colorado; Hybrid; USD 70,000 - 80,000; Full time

Benefits offered by this job

Flexible health and dental care

13 paid holidays per year

Fully vested retirement plan

Tuition benefits

Job summary

Colorado School of Mines in Golden, CO seeks a Foundational Program Success Coordinator to lead student engagement, program operations, and transition support for Saudi-sponsored scholars in the Foundational Year Success Program.

The role collaborates with Mines Admissions, faculty, and external partners; manages logistics for virtual and on-site delivery; and monitors cohort participation and outcomes to inform leadership reports.

Qualifications

• Bachelor’s degree in Higher Education, Education, or related field (or 5+ years of equivalent higher education administrative experience).
• 3+ years of higher education administrative experience.
• Experience with Workday or comparable HRIS/ERP systems.
• Strong Excel data analysis skills.
• Ability to translate high-level strategic objectives into operational workflows with deadlines.
• Ability to adapt to ambiguity and shifting priorities in fast-paced environments.

Responsibilities

• Manage Learning Communities Programming & Student Engagement, coordinating scheduling, logistics, guest speakers, and resources.
• Oversee Student Onboarding & Community Engagement activities and office hours.
• Maintain regular communications with cohorts, Admissions, and families; liaise with Mines faculty and staff.
• Oversee Fiscal & Data Management: budgets, expenses, and reports; track cohort persistence and performance.
• Provide Administrative Support to the Mines Online/Professional Education Team.

Skills

International student engagement

Strategic execution & planning

Agility & ambiguity

Administrative & systems expertise

Communication

Education

Bachelor’s degree in Higher Education, Education, Communication, Student Life, Project Management, Human Development, or related field

Tools

Workday

MS Office Excel

Calendar management

Job description

Engineering a world of possibilities

Colorado School of Mines (Mines) is seeking a Foundational Program Success Coordinator to oversee student engagement, program operations and academic and cultural transition support for company-sponsored students from Saudi Arabia participating in the Foundational Year Success Program. The coordinator will support scholars preparing to pursue undergraduate education at Mines and other international higher education institutions, coordinate with internal and external stakeholders, monitor program participation and completion, and help ensure consistent delivery across current and future cohorts. This is a contract-funded position. Current funding supports the position through December 2028. Additional funding might be available to extend the position further depending on performance.

Key Responsibilities

Learning Communities Programming & Student Engagement (70%) Program Operations & Knowledge Management: Manage scheduling, logistics, guest speakers, and resource allocation across virtual and on-site delivery models in collaboration with the AVP Online & Professional Education and Student Life leadership. Archive, organize, and preserve program materials, curriculum structures, technical resources, and cohort data to ensure institutional continuity and future accessibility.

Student Onboarding & Community Engagement Design, co-facilitate, and deliver orientation sessions, monthly virtual/in-person office hours, and professional development programs to foster early community connections. Support Mines-bound scholars’ transition to campus and participation in Fall orientation and student-success activities.

Communication & Stakeholder Management Maintain regular communication streams with student cohorts, partner with Mines Admissions for enrollment/registration, and facilitate parent/family engagement events. Serve as a primary program liaison among student cohorts, Maaden, Mines faculty and staff, and other institutional partners; monitor student participation and completion; respond to student questions; and support regular program reporting.

Fiscal & Data Management (20%) Budget Stewardship: Monitor allocated program budgets, track operational expenses, process financial transactions, manage faculty travel logistics, and compile accurate expense reports. Impact & Data Analytics: Track cohort persistence, retention, academic performance, and event feedback to create detailed impact reports and data-driven presentations for university leadership.

Administrative Support (10%) Provide general administrative and operational support to the Mines Online/Professional Education Team team as directed by leadership.

Minimum Qualifications

Education & Experience: Bachelor’s degree in Higher Education, Education, Communication, Student Life, Project Management, Human Development, or a related field (or 5+ years of equivalent higher education administrative experience). International Student Engagement: Proven background developing orientation, transition, or student-success programs tailored to international college students or recent high school graduates. Administrative & Systems Expertise: Minimum 3 years of higher education administrative experience, with advanced proficiency in Workday (or comparable HRIS/ERP systems), MS Office (specifically Excel data analysis), and complex calendar management. Strategic Execution & Planning: Proven capability to translate high-level strategic objectives into operational workflows, with a demonstrated ability to balance long-range strategic planning with detail-oriented daily execution while meeting strict deadlines. Agility & Ambiguity: Demonstrated ability to adapt operational plans on short notice, navigate ambiguous scenarios, and manage shifting priorities in fast-paced environments.

Preferred Qualifications

Full professional fluency in oral and written Arabic. Direct background in university budget management, accounting, or fiscal oversight. Demonstrated experience coordinating complex, multi-institutional projects or collaborating with international teams.

About Mines & Golden, CO

When the world looks for answers, the world looks to Mines. Colorado School of Mines is a top-ranked public university solving the grand challenges facing our society, particularly those related to the Earth, energy and the environment. Founded in 1874 with specialties in mining and metallurgy, Mines’ scope and mission have continually expanded to meet the needs of industry and society. Today, we are the No. 36 public university in the nation, recognized for our innovation and undergraduate teaching in science, technology engineering and math (U.S. News and World Report, 2025). Mines graduates are change makers, boundary breakers and problem solvers. Since our earliest days, a Mines education has been and continues to be a transformational opportunity, with one of the strongest returns on investment out there for talented STEM students of all backgrounds. At the same time, Mines faculty members are pushing their fields in new directions, whether that’s manufacturing, space resources, quantum engineering, carbon capture or more. Mines was recently classified as a R1 “Very High Activity” research institution by Carnegie, a notable feat for any university but particularly one of our size.

Annual Rate $70,000 to $80,000

Mines takes into consideration a combination of candidate’s education, training and experience as well as the position’s scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees. In addition to the amazing benefits mentioned below, Mines continues to show its dedication to its employees by offering an 11% employee contribution through our Mines Defined Contribution Plan and an incredible 12% employer contribution with immediate 100% vesting for our University Staff positions!

Benefits

• Flexible health and dental care options
• Generous sick/vacation time: 13 paid holidays per year – including a week-long winter break for entire campus.
• Fully vested retirement plan on first day of employment, with generous employer contribution
• Tuition benefits (6 credits per year for employees, 50 percent discount for dependents)
• Free RTD Ecopass
• All Mines employees also have access to discount programs through the State of Colorado and free tickets for Mines Athletics home games, as well as access to the state-of-the-art Recreation Center (fitness classes and training, swimming pool and more) and equipment rentals through the Outdoor Rec Center.

We are proud to have recently opened an on campus daycare center. For more details about benefits at Mines, visit mines.edu/human-resources/benefits.

Additional Information and Reasonable Accommodation Requests

It is the intent of Mines to comply with the applicable requirements of the Americans with Disabilities Act and the Americans with Disabilities Act Amendments Act of 2008, and their implementation rules and regulations, in support of equal opportunities for qualified applicants with disabilities. To meet this goal, Mines will make reasonable accommodations during the employment selection process and within our working environment. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on our site as a result of your disability. You can request a reasonable accommodation by contacting our Human Resources team at [e-mail] or 303.273.3250 for assistance. Successful completion of a background investigation may be required for this position.

Equal Opportunity

Equal Opportunity Colorado School of Mines is committed to equal opportunity for all persons. Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.

Mines’ commitment to nondiscrimination, equal opportunity and equal access is reflected in the administration of its policies, procedures, programs and activities and in its efforts to achieve a talented student body and workforce. Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequality or concerns for safety.

Colorado's premier engineering and applied science university for 150 years and counting

We are pleased that you have interest in exploring career opportunities at Mines. Founded in 1874, Mines has an international reputation for excellence in engineering and applied sciences. We are committed to serving the people of Colorado, our nation and the global community in the development and stewardship of the Earth’s resources.

WHY CHOOSE MINES?

Mines is consistently ranked among the top engineering colleges in the United States and ranks number one as the best public school in the state for best value colleges. Mines is located in the heart of Golden, Colorado, a western suburb of Denver. The campus location offers a small-town ambiance with close proximity to all that the Denver metropolitan area has to offer with an abundance of cultural events, museums, theaters and sporting venues. An arid climate and an average 300 days of sunshine per year make the area an ideal place to live, work and play. We seek individuals who value a diverse and inclusive community – offering different perspectives, experiences, and cultures that enrich the educational and work experience.

We seek individuals who value a diverse and inclusive community – offering different perspectives, experiences, and cultures that enrich the educational and work experience.