Foundation Operations Coordinator (Hybrid)

GECU Federal Credit Union; El Paso (TX); Hybrid; USD 27,000 - 41,000; Full time

Job summary

GECU Federal Credit Union seeks a Foundation Operations Coordinator to support the Foundation’s administrative, financial and program activities. The role includes managing records, donor data, and campaign reporting, with emphasis on accuracy and compliance.

Hybrid position based in El Paso, TX, requiring 2–3 years of related experience and strong Excel/Donor management proficiency. This role collaborates with the Executive Director, Foundation staff and external partners to advance charitable

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree in business administration, accounting, finance, nonprofit management or related field preferred.
• 2–3 years of similar administrative, financial, nonprofit, accounting or program coordination experience preferred.
• Excellent organizational skills with a high level of detail and accuracy.
• Ability to handle financial transactions and confidential donor information with discretion.
• Strong clerical, administrative and recordkeeping skills.

Responsibilities

• Provides administrative, program and operational support to the GECU Foundation and assists with day-to-day operations.
• Processes Foundation financial transactions (checks, deposits, ACHs, invoices) and maintains records in Financial Edge/Blackbaud, Stripe, DonorCharm and Kadince.
• Monitors accounts and assists with reconciliations and campaign reporting.
• Prepares materials for annual financial statement audits and coordinates audit materials with the Foundation’s CPA.
• Oversees governance records, board packets and minutes for Foundation Board administration.

Skills

Organizational skills

Time management

Communication skills

Discretion with confidential info

Education

High school diploma or equivalent

Associate or Bachelor’s in business/finance/nonprofit

Tools

Financial Edge/Blackbaud

Stripe

DonorCharm

Kadince

Job description

Foundation Operations Coordinator (Hybrid)

#749

Job Description

Are you passionate about making a positive impact in the community you live in? Do you want to be on the forefront of paving the way to financial freedom for the members we serve? At GECU, our Core Values drive our Culture: Advocate, Integrity, Accountable, Dedicated and Passionate. Come grow your career with an award- winning team!

BASIC RESPONSIBILITIES
Provides administrative, program and operational support to the GECU Foundation. Supports the Executive Director in the administration of charitable giving, donor activity, Foundation programs, Board governance, financial transactions, audit documentation, nonprofit coordination and impact reporting.

Maintains accurate and organized Foundation financial and program records and supports the administration of year-round Foundation initiatives, including Matching May, Matching School Impact, the annual Golf Tournament and charitable distributions. Serves as a central point of operational support to help ensure Foundation activities, transactions, documentation and nonprofit communications are completed accurately and timely.

TYPICAL DUTIES
Provides administrative and operational support to the Executive Director and assists with the day-to-day operations of the GECU Foundation.

Processes Foundation and applicable VITA financial transactions, including checks, deposits, ACH payments, invoices and transaction entry. Maintains organized and accurate financial records, supporting documentation, and transaction registers within applicable systems, including Financial Edge/Blackbaud, Stripe, DonorCharm, and Kadince.

Monitors Foundation accounts and assists with financial reconciliations, including DonorCharm, Stripe and Foundation account activity related to fundraising campaigns and initiatives.

Prepares documentation for the GECU Foundation’s annual financial statement audit. Reviews, compiles, and organizes required financial and supporting records; identifies and addresses documentation gaps or discrepancies; and works closely with the Foundation’s CPA to ensure requested audit materials are accurate, complete, and provided within established deadlines.

Leads administrative and back-end operations for Foundation programs, events, and fundraising initiatives, including tracking and reconciling donations, payments, and distributions; reviewing campaign reporting; researching discrepancies; and ensuring accurate financial and program records in collaboration with the grant accountant.

Oversees the annual impact reporting process for nonprofit organizations receiving Foundation funding. Reviews reports for completeness and alignment with the intended use of funds, identifies necessary follow-up, and maintains documentation to support the Foundation’s impact measurement and future funding considerations.

Manages in-kind donations from GECU and the GECU Foundation to nonprofit organizations. In coordination with the GECU Facilities team, distributes available items; identifies the most fitting nonprofit organizations for potential in-kind giving; communicates with nonprofit organizations regarding donation opportunities; coordinates pickup, delivery, or distribution as needed; and collects and maintains corresponding acknowledgment letters and documentation.

Coordinates Foundation Board administration, including preparing meeting materials, attending meetings, recording minutes, distributing Board packets, and maintaining governance records.

Communicates and coordinates with nonprofit organizations, donors, vendors and internal departments to support timely completion of Foundation initiatives and operational needs.

Manages donor administration and campaign-related processes, including the accurate reporting and reconciliation of donations, maintenance of comprehensive donor and campaign records, preparation and distribution of donor acknowledgment communications, and coordination of supporting documentation to ensure accurate recordkeeping and compliance with Foundation procedures.

Supports the administration of charitable giving programs by reviewing funding requests, preparing approval and decline communications, coordinating charitable distributions, collecting required documentation, and maintaining nonprofit records.

Identifies opportunities to improve Foundation administrative processes, documentation and operational efficiency.

Maintains and understands compliance to ensure that work complies with GECU’s established policies, procedures and applicable regulations, to include Bank Secrecy Act (BSA), Anti-Money Laundering Act (AML) addressing Money Laundering and the Countering the Financing of Terrorism (CFT), Member Identification Program (MIP), and Office of Foreign Asset Control (OFAC).

Other duties that may be assigned or required in connection with the general operation of the credit union.

Requirements

CRITICAL KNOWLEDGE, SKILL AND EDUCATIONAL REQUIREMENTS
High school diploma or equivalent required; associate or bachelor's degree in business administration, accounting, finance, nonprofit management or a related field preferred.

Two (2) to three (3) years of similar or related administrative, financial, nonprofit, accounting or program coordination experience preferred.

Excellent organizational skills with a high level of attention to detail and accuracy.

Ability to handle financial transactions, confidential donor information and sensitive organizational documentation with discretion.

Strong clerical, administrative and recordkeeping skills.

Ability to manage multiple assignments, recurring responsibilities and deadlines effectively.

Excellent time management and follow-through skills.

Excellent oral and written communication skills.

Strong interpersonal skills and ability to communicate professionally with nonprofit organizations, donors, Board members, employees, vendors and GECU leadership.

Ability to work independently while collaborating effectively with the Executive Director and internal departments.

Strong problem-solving skills and ability to identify opportunities for improved processes and operational efficiencies.

Proficient in Microsoft Office applications, including Excel, Word and Outlook.

Ability to learn and effectively utilize Foundation financial, donor and program management systems, including Financial Edge/Blackbaud, Stripe, DonorCharm, Kadince and other applicable platforms.

Basic understanding of financial recordkeeping, reconciliation, accounts payable and documentation practices preferred.

Flexible and adaptable to changing priorities and Foundation needs.

“Requires sitting the majority of the day, lifting up to 35 pounds continuously, and lifting up to 50 pounds occasionally. Bending, twisting, reaching above and below shoulder frequently, squatting, climbing and kneeling occasionally.”

PRIMARY RESPONSIBILITY
Providing quality service is the primary responsibility of this position. Quality service means treating members, donors, nonprofit partners, Board members, coworkers and other stakeholders with respect and courtesy at all levels, whether in person, by telephone or through written communication, in accordance with GECU standards and the Employee Handbook.

Availability Required: Monday - Friday: 8:00 a.m. - 5:30 p.m.

After hours flexibility for offsite events

Salary Information

$19.85 - $29.78 Per Hour

GECU is proud to be an equal opportunity workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, genetic information, disability, or protected Veteran status.