Foundation Database Administrator

Essentia Health; Duluth (GA); Hybrid; USD 61,000 - 91,000; Full time

Benefits offered by this job

Medical, dental, vision

Life and disability insurance

401(k) with employer contributions

Tuition reimbursement

Flexible scheduling

Job summary

Essentia Health is seeking a Foundation Database Administrator to lead Gift (fund) management and maintain Member Database Integrity using Raiser’s Edge NXT. The role includes donor research, analytics, and reporting to advance philanthropy across the system.

You will oversee gift processing, ensure data accuracy, and collaborate with fundraising campaigns, events, and stewardship programs. A Bachelor’s degree and 3–5 years of database management in a nonprofit/healthcare setting are required.

Qualifications

• Bachelor’s degree required; fields preferred include Business Administration, Nonprofit Management, Data Science, or related.
• Minimum of 3–5 years of database management experience in nonprofit/healthcare/higher ed settings.
• Proficiency in Raiser’s Edge NXT (or similar donor database).
• Strong analytical skills and ability to translate data into actionable insights.

Responsibilities

• Design and manage Gift (Fund) Management processes for efficient disbursement requests and reporting.
• Maintain and enforce constituent data integrity with secure handling of donor information.
• Support data analysis, prospect research, and portfolio assignments to drive fundraising outcomes.

Skills

Database management

Analytics

Raiser’s Edge NXT proficiency

Attention to detail

Problem solving

Ethical conduct

Education

Bachelor’s degree

Tools

Raiser’s Edge NXT

Omatic

Almabase

Job description

Building Location: 32nd Avenue

Department: 1108530 EH FOUNDATION - EHF SS

Job Description

The Foundation Database Administrator will support fundraising execution by leading GIFT (fund) Management Processes and maintaining Member Database Integrity, while also supporting/leading donor research and analytics. This individual will require depth in aspects of the Raiser’s Edge NXT database and its add-ins, while working to ensure accuracy, efficiency, and strategic utilization of gift data to advance philanthropy initiatives. The Foundation Database Administrator will play a critical role in supporting fundraising campaigns, events, donor stewardship, and key reporting functions across the system. The Foundation Database Administrator will oversee gift processing functions performed by the Gift Processing Specialist(s).

Key Responsibilities

• Gift (Fund) Management Processes: Design and execute the processes that provide ease and efficiency in how GIFT (fund) disbursement requests are generated, reviewed and approved by Fund stewards and team members. Manage and evaluate the funds being requested and used by the hospital for proper operational approval. Using GIFT (fund) data, establish areas of impact by Foundation funds and drive storytelling back to donors and through philanthropic channels. Ensure that the requirements for specialized gifts (i.e. endowed gifts) with unique requirements for reporting and spending occur and that donor-intent is maintained by the Foundation. Build comprehensive reporting to internal and external constituents of the Foundation at the Gift (fund) level supporting knowledge on Gift growth, Gift depletion rates, Gift Stagnancy, and other information that would support decision-making as it relates to overall GIFT (fund) performance.
• Member Database Integrity: Develop and enforce best practices for constituent-related data entry, storage, and retrieval maintaining consistency in entire process, the highest security of sensitive data, a collaboration with IS resources for updates and overall compliance with internal policies and industry standards. Review and ensure donor records, using database tools that address typical data health inaccuracies (duplicates, deceased records, missing engagement activities, board members, etc.) are accurate and support the execution of Foundation programs. Create, maintain, and execute database queries and reports to support fundraising analysis, campaign support, key stewardship activities such as maintenance of our Gold Leaf and Donor Wall programs, quarterly appeal solicitation and event solicitation, etc. Determine and implement process improvements that increase internal knowledge of database management protocols including finding increased efficiency of both data input (gift recording) and data output processes (Thank You acknowledgements). Oversee event management application for its attendee, data and gift alignment to constituent records into Raiser’s Edge NXT. Oversee the daily management of Raiser’s Edge NXT, ensuring accurate data entry of gifts to campaign, fund and appeal attributes and accurate protocols for recording, receipting and depositing of gifts across the system.
• Data Analysis & Prospect Research: Supports the increase of prospect discovery activities, including but not limited to retention and upgrade analysis, while providing a recommendation for a course of action. Through research and analytical tools, provide prospects with the highest potential for major giving and then quickly and efficiently makes the proper portfolio assignments after prospects are identified and qualified. Supports the building of development officer portfolios and helping define the moves for current, lapsed and new potential donors, in partnership with development leadership.

Education Requirements

Education Qualifications: Education Requirement: Bachelor’s degree is required, preferably in Business Administration, Nonprofit Management, Data Science, or a related field.

Required Qualifications

• Experience: Minimum of 3-5 years of database management experience, preferably in a nonprofit, healthcare, or higher education setting.
• Proficiency in Raiser’s Edge NXT (or similar donor database).
• Strong analytical skills and the ability to translate data into actionable insights.
• High attention to detail with excellent organizational and time-management skills.
• Strong problem-solving skills, adaptability, and the ability to work independently and as part of a team.
• A strategic thinker with a passion for leveraging data to enhance fundraising success.
• Ability to define problems, collect data, establish facts, and draw conclusions.
• A highly ethical and discreet individual who respects the confidentiality of donor information.

Preferred Qualifications

• Experience with application plug-ins to Raiser’s Edge NXT (Omatic, Almabase, etc.) and their ability to integrate data across applications.
• Experience in grant funding.
• Experience with prospect research tools.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).

Working Conditions

• FTE: 1
• Possible Remote/Hybrid Option: Hybrid
• Shift Rotation: Shift Start Time: Shift End Time: Weekends: Holidays: No Call Obligation: No Union: Union Posting Deadline:

Compensation

• Compensation Range: $60,860.80 - $91,291.20

Employee Benefits at Essentia Health

• At Essentia Health, we’re committed to supporting your well-being, growth, and work‑life balance. Our comprehensive benefits include medical, dental, vision, life, and disability insurance, along with supplemental options to fit your needs.
• We offer a 401(k) plan with employer contributions to help you plan for the future, and we invest in your professional development through training, tuition reimbursement, and educational programs.
• To help you thrive both at work and at home, we provide flexible scheduling, generous time off, and wellness resources focused on your physical, mental, and emotional health. Please note that benefit eligibility may vary. For full details, refer to your benefit summary or contact our HR Service Center at [phone].

Essentia Health Values and Culture

Essentia Health seeks employees who embrace our commitment to patient- and family-centered care in communities both large and small. We're looking for people who are committed to making patients and their families feel known and understood. People who understand what it means to be Here with you. People who are willing to use their strengths to help others. Our Values Quality | Hospitality | Respect | Joy | Justice | Stewardship | Teamwork

Equal Opportunity Statement

Essentia Health is an Equal Opportunity/Affirmative Action Employer.

Essentia Health does not discriminate in employment because of age, color, creed, culture, disability (physical or mental), ethnicity, familial status, gender identity or expression, genetic information, language, local Human Rights Commission activity, national origin, military service, race, religion, sex, sexual orientation, socioeconomic status, or public assistance status.

Job offers are contingent upon successful completion of post-offer screenings. Screenings includes verification of your legal right to work in the United States, a health screening and immunization review, verification of applicable licensure, certifications, education, and experience, and background checks including criminal, urine drug screen and MVR where required.