Foundation Coordinator

American Academy of Sleep Medicine

Darien (IL)

Hybrid

USD 32,000 - 37,000

Part time

14 days+

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Benefits offered by this job

Flex-time hours

Paid Time Off

Business casual environment

Service recognition and peer-to-peer平台

Job summary

American Academy of Sleep Medicine (AASM) in Darien, IL seeks a part-time Foundation Coordinator to support the Sleep Research Society Foundation's grant and awards programs. You will be the primary contact for applicants and recipients, manage grant records, and coordinate reporting and promotional efforts.

The role emphasizes strong organization, clear communication, and collaboration with researchers, institutions, and staff.

Qualifications

Associate degree or equivalent combination of education and relevant work experience.
Strong organizational, time management, and project coordination skills.
Excellent written communication skills with the ability to prepare clear reports, correspondence, and promotional content.
Strong interpersonal skills and the ability to build positive relationships with members, volunteers, grant recipients, and staff.
Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, SharePoint, Teams, and Zoom.
Ability to work independently, manage multiple priorities, and meet deadlines with minimal supervision.
Attention to detail and commitment to maintaining accurate records and data.

Responsibilities

Coordinate the administration of SRS Foundation grant programs, including applicant communications, grant agreements, payments, reporting, and grant closeouts.
Maintain grant records and data within the grants management system, ensuring accuracy, reporting, and data integrity.
Track and analyze grant outcomes, manage follow-up surveys, and prepare reports for committees, leadership, and annual reporting.
Serve as the primary point of contact for grant recipients, institutions, and program inquiries via phone and email.
Develop and coordinate promotional content that highlights grant opportunities and award recipients across newsletters, the website, and social media.
Create and collect marketing materials, testimonials, and visual content to showcase Foundation impact and support conference-related promotion.

Skills

Organizational skills

Time management

Project coordination

Written communication

Interpersonal skills

MS Office proficiency

Independent work

Attention to detail

Education

Associate degree or equivalent

Tools

Microsoft Office

SharePoint

Teams

Excel

Word

PowerPoint

Outlook

Zoom

Job description

Foundation Coordinator

Sleep Research Society Foundation (SRSF)

Location: Hybrid - Darien, IL (local candidates only)
Hourly Range: $23-27 per hour
Hourly Commitment: Up to20 hours per week

Company Overview

The American Academy of Sleep Medicine (AASM) is the only professional society in the U.S. dedicated exclusively to the medical subspecialty of sleep medicine. Founded in 1975 and based in Darien, IL, AASM advances sleep care and improves lives through education, advocacy, research, and accreditation. Werepresentmore than 11,000 accredited member sleep centers and individual members nationwide.

In pursuit of improving sleep health and promoting high-quality patient-centered care for all people, the AASM is dedicated to fostering a culture that is committed to excellence, inclusive, flexible, collaborative, appreciative, supportive, and innovative. Our staff connects to these team values in many ways, and we are looking for others who would like to experience the same.

We support work-life balance through a flexible hybrid work environmentwith Wednesday as an anchor day to promote connection and collaboration. Managers with direct reportsare required tobeonsiteon Wednesdays. All employees report onsite twice per year for two consecutive days for all-staff meetings and functions. This position will require initial on-site training.Due to these requirements, only local candidates will be considered for positions requiring onsite presence.

Position Overview

The Sleep Research Society (SRS), managed by AASM,is a professional organization dedicated to advancing sleep and circadian science, and its philanthropic arm, theSleep Research Society Foundation (SRSF) supports that mission by funding research and recognizing scientific achievement through grants and awards.
The SRS is seeking a detail-oriented and highly organized Foundation Coordinator to support and execute the SRSF's grant and award programs. This part-time role serves as a key point of contact for grant applicants, recipients, and institutions while coordinating grant administration, reporting, communications, and promotional activities. The ideal candidate is a strong communicator with excellent project management skills who enjoys working both independently and collaboratively to support the advancement of sleep and circadian science research.

What You'll Do

Coordinate the administration of SRS Foundation grant programs, including applicant communications, grant agreements, payments, reporting, and grant closeouts.
Maintain grant records and data within the grants management system, ensuring accuracy, reporting, and data integrity.
Track and analyze grant outcomes, manage follow-up surveys, and prepare reports for committees, leadership, and annual reporting.
Serve as the primary point of contact for grant recipients, institutions, and program inquiries via phone and email.
Develop and coordinate promotional content that highlights grant opportunities and award recipients across newsletters, the website, and social media.
Create and collect marketing materials, testimonials, and visual content toshowcaseFoundation impact and support conference-related promotion.

What We're Looking For

Associate degree oran equivalentcombination of education and relevant work experience.
Strong organizational, time management, and project coordination skills.
Excellent written communication skills with the ability to prepare clear reports, correspondence, and promotional content.
Strong interpersonal skills and the ability to build positive relationships with members, volunteers, grant recipients, and staff.
Proficiencywith Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, SharePoint, Teams, and Zoom.
Ability to work independently, manage multiple priorities, and meet deadlines with minimal supervision.
Attention to detail and commitment tomaintainingaccuraterecords and data.

Preferred Qualifications

Experience in a medical or health care association, and/or philanthropic organization
Bachelor’s degree
Experience in grants management
Experience with survey software (LimeSurvey, Microsoft Forms, Cognito)
Experience with Smartsheet and Canva

Our Culture

The AASM is proud to be anEqual Employment Opportunityemployer and a recipient of the2025 Best Workplaces in Illinois award. We celebrate diversity and are committed to creating an inclusive environment for all employees. Aside from thegreat jobopportunity, we offer a collaborative and fun work culturewith amazing benefits. Visit "Working at AASM" for a glimpse of AASM work life.