Foster Care Administrative Coordinator

Children's Aid Society; New York (NY); On-site; USD 292,000 - 341,000; Full time

Job summary

Children's Aid Society in New York seeks a Home Finding Coordinator to support the certification and ongoing compliance of foster homes across multiple programs. You will help manage data, coordinate trainings, and assist with medical clearances and documentation for OSIs and KIN-GAP units.

The role involves data entry, file management, and building collaborative relationships with foster families, with a focus on accuracy and timely paperwork.

Qualifications

• Associate degree required, Bachelor's preferred.
• Bilingual preferred.
• Experience with Connections/Evolv preferred.
• Computer literacy with some experience with Microsoft Excel and Outlook Calendar a plus.
• Excellent verbal, writing and organizational skills.
• Flexibility and ability to work under pressure and meet deadlines.
• Office skills for managing phone and filing needs of the unit.

Responsibilities

• Work with the Home Finding Team to ensure the certification, reauthorization and maintaining of all homes across all foster care programs with Children's Aid including Family Foster Care, Therapeutic Family Foster Care, Medical Foster Care and Medical Foster Care with Developmental Disabilities.
• Oversee tracking, follow-up and compliance related to foster parent medicals.
• Assist in the tracking of data related to foster home compliance including but not limited to training hours and ancillary items needed for foster homes such as radiators and window guards.
• Utilizing reports provided, create lists of due dates for recertifications, Youth Voices and fingerprints as well as SEL and SCR.
• Process clearances for SCR and SEL.
• Provide documents as requested particularly for OSIs and to the Adoption/KinGAP unit.
• Oversee and ensure data entry into spreadsheets.
• Management of data/documents within Binti/Evolv/Connections.
• Prepare document packets and track document collection for foster parents.
• Filing of documents in foster parent records and preparation of records for closing.
• Conduct mailings to foster parents.
• Develop collaborative and supportive relationships with foster parents.
• Other duties as assigned.

Skills

Bilingual

Verbal communication

Written communication

Organizational skills

Time management

Education

Associate degree

Bachelor's degree preferred

Tools

Microsoft Excel

Outlook Calendar

Connections/Evolv

Binti/Evolv/Connections

Job description

Children's Aid Society in New York seeks a Home Finding Coordinator to support the certification and ongoing compliance of foster homes across multiple programs. You will help manage data, coordinate trainings, and assist with medical clearances and documentation for OSIs and KIN-GAP units.

The role involves data entry, file management, and building collaborative relationships with foster families, with a focus on accuracy and timely paperwork.