Forms and Records Analyst 2

State of Washington; Lacey (WA); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Telework options

Flexible schedule

Job summary

The Department of Ecology in Washington state is hiring a Forms and Records Analyst (Forms and Records Analyst 2) to support the Environmental Assessment Program. The role includes records management, handling public disclosure requests, and supporting staff with form design and document control.

Based in Lacey with telework and hybrid options, the position requires in-office presence 1–2 days weekly and full-time commitment during onboarding. Training period in-office is around six months.

Qualifications

• 3 years of experience and/or education related to the duties of the position.
• Attention to Detail – ability to carefully review and verify information to ensure documents, records, and publications are accurate and compliant.
• Customer Service & Teamwork – ability to assist staff and work cooperatively with others to support daily operations.
• Problem-Solving & Professional Judgment – ability to assess issues and apply policies appropriately to support efficient operations and protect confidential information.
• Records Management – ability to organize, maintain, and retrieve paper and electronic records to ensure proper retention and easy access.
• Public Disclosure Response – ability to interpret and process public disclosure requests to provide accurate information while meeting legal and policy obligations.
• Forms Management – ability to design, update, and manage forms to support program needs and maintain consistency with agency standards.
• Records and Tracking Systems – ability to use records databases and tracking tools to maintain accurate and up-to-date information.
• Digital Document & Records Tools – ability to use Microsoft Office software and related tools to create, manage, and organize digital and scanned materials.

Responsibilities

• Serve as Records Information and Management and Public Disclosure Coordinator for EAP.
• Respond to public disclosure requests from staff, other governmental agencies, and the public.
• Retain electronic records and archive tracking related to requests in accordance with the records retention requirements.
• Attend monthly Records and Public Disclosure agency meetings.
• Assist with development of record retention schedules and essential records protection programs; research and retrieve documents and assist staff in organizing files.
• Create, design, and revise forms; process forms orders; maintain forms inventory.
• Format, process, and post SOPs online and on internal SharePoint sites as required.

Skills

Attention to Detail

Customer Service

Teamwork

Problem-Solving

Professional Judgment

Records Management

Public Disclosure Response

Forms Management

Records and Tracking Systems

Digital Document & Records Tools

Education

Business administration / accounting related field

Tools

Microsoft Office Suite

SharePoint

Job description

Keeping Washington Clean and Evergreen

The Department of Ecology is hiring a Forms and Records Analyst (Forms and Records Analyst 2) within the Environmental Assessment Program (EAP).

Location:

• Headquarters Office in Lacey, WA.
• Upon hire, you must live within a commutable distance from the duty station.

Schedule:

• This position is eligible for telework and flexible schedule options.
• A minimum of 1-2 days per week is required in the office. This position will be required to be in the office every day during the training and onboarding period (around 6 months).
• Schedules are dependent upon position needs and are subject to change.

Application Timeline:

• Apply by September 29, 2026
• This job posting will not be accepting applications after the above date.

In this role, you will contribute to the program and agency mission by providing records management, responding to Public Disclosure Requests, and administrative support to the Environmental Assessment Program (EAP) staff. You will interact with the agency’s Records and Information Management Lead (RIM) and information Governance Manager, the Program Managers Assistant (PMA), and the EAP Administrative Support Team. You will also interact with the EAP Management Team, EAP staff, the other program/facilities staff and public.

What you will do:

• Serve as Records Information and Management and Public Disclosure Coordinator for EAP.
• Respond to public disclosure requests from staff, other governmental agencies, and the public.
• Retain electronic records and archive tracking related to request in accordance with the records retention requirements.
• Attend monthly Records and Public Disclosure agency meetings.
• Assist with development of record retention schedules, essential records protection programs, and records disposition. Research and retrieve documents and assist staff in developing, organizing, and maintaining files using proper records management procedures.
• Create, design, and revise manual and electronic/automated forms, layouts, and screen; process forms orders; maintain forms inventory.
• Format, process, and post Standard Operating Procedure’s (SOP’s) online and when required on to the internal SharePoint sites.

For detailed information on how we calculate experience and responses to other frequently asked questions, please visit our Recruitment website.

Required Qualifications:

3 years of experience and/or education related to the duties of the position, which includes the following:

• Attention to Detail – Ability to carefully review and verify informationto ensure documents, records, and publications are accurate and compliant.
• Customer Service & Teamwork – Ability to assist staff and work cooperatively with othersto support daily operations and positive working relationships.
• Problem-Solving & Professional Judgment – Ability to assess issues and apply policies appropriatelyto support efficient operations and protect confidential information.
• Records Management – Ability to organize, maintain, and retrieve paper and electronic recordsto ensure proper retention, easy access, and compliance with requirements.
• Public Disclosure Response – Ability to interpret and process public disclosure requeststo provide accurate information while meeting legal and policy obligations.
• Forms Management – Ability to design, update, and manage formsto support program needs and maintain consistency with agency standards.
• Records and Tracking Systems – Ability to use records databases and tracking toolsto maintain accurate and up-to-date information.
• Digital Document & Records Tools– Ability to use Microsoft office software (Word, Excel, Outlook, SharePoint, Access, and Teams), document-production tools, and electronic file systems to create, manage, and organize digital and scanned materials for accurate, accessible, and well-maintained records.

Educationinvolving a major study in business administration, accounting or related field.

Examples of how to qualify:

• 3 years of experience.
• 2 years of experience AND 30-59 semester or 45-89 quarter college credits.
• 1 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
• 90-119 semester or 135-179 quarter college credits or higher

Desired Qualifications:

• Document Editing & Formatting – Ability to review, edit, and format documents to ensure clarity, correctness, accessibility, and professional quality.
• Accessibility & Compliance – Ability to apply plain language, ADA standards, and retention rules to ensure documents, records, and processes meet required guidelines.
• Time Management & Organization – Ability to plan and prioritize work activities to complete tasks and requests on time.
• Effective Communication – Ability to communicate clearly and professionally to help staff and the public understand processes, requirements, and decisions.

Studies have shown that some applicants, especially women and people of color, are less likely to apply unless they meet every listed qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging, and we welcome applicants with varied backgrounds and unique perspectives.

Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.

Our Commitment to DEIR

Diversity: We celebrate and appreciate diversity; our unique perspectives and abilities enrich us all and lead to innovative approaches and solutions.

Equity:We champion equity, recognizing that each of us need different things to thrive.

Inclusion: We intentionally create and hold space so that we all have meaningful opportunities to participate and contribute to Ecology’s work.

Respect: We treat each other with respect and dignity, acknowledging the inherent worth of our diverse perspectives and lived experiences, even in times of uncertainty and disagreement.

We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.

Application Process

Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.

Need an Accommodation?

• Please contact us at 360-407-6186 or [e-mail]
• If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.

Questions?

• For specific questions about the position location options, schedule, or duties, please contact Tara-Lyn Poole at [e-mail]
• If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at [e-mail]

The mission of the Environmental Assessment Program

is to measure, assess, and communicate environmental conditions in Washington State, and our program’s vision is: “Improving the environment for current and future generations through innovative and excellent science and thriving partnerships”. Commitments include behavior that demonstrates: professionalism, respectfulness, responsiveness, timeliness, innovation, exceptional customer service, fostering partnerships, cooperative relationships, and continuous improvement.

About the Department of Ecology

As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.

Ecology employees may be eligible for the following Medical/Dental/Vision for employee & dependent(s) Public Employees Retirement System (PERS) Vacation, Sick, and other Leave* 11 Paid Holidays per year* Public Service Loan Forgiveness Tuition Waiver Long Term Disability & Life Insurance Deferred Compensation Programs Dependent Care Assistance Program (DCAP) Flexible Spending Arrangement (FSA) Employee Assistance Program Commute Trip Reduction Incentive Combined Fund Drive SmartHealth *Click here for more information

To learn more about Ecology, please visit our website, explore Working at Ecology, check out our Strategic Plan, and connect with us on LinkedIn, Facebook, Instagram, YouTube, or our blog.

Equal Opportunity Employer

The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.

Collective Bargaining

This is a position covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.

Note

This recruitment may be used to fill other positions of the same job classification across the agency. Once all the position(s) from the recruitment announcement are filled, the recruitment may only be used to fill additional open positions for the next sixty (60) days.

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