Director - Business Operations

Forest Hills Local Schools; Cincinnati (OH); On-site; USD 100,000 - 130,000; Full time

Job summary

Forest Hills Local Schools in Cincinnati, OH, seeks a Director of Business Operations to oversee Facilities/Maintenance, Food Service, and Transportation. You will partner with the Superintendent, Treasurer and HR to ensure safe, compliant operations district-wide and drive financial planning and capital projects.

The role requires strong leadership, project management, budget oversight, and ability to manage multiple priorities in a fast-paced public school environment.

Qualifications

• Bachelor's degree in education, accounting, business or related field; master's preferred.
• Three to five years of related business management experience.
• Valid Ohio Department of Education and Workforce Business Manager License or ability to obtain license.
• Strong communication skills, oral and written, with diverse stakeholders.
• Project management skills for capital improvement projects.
• Computer skills to maintain departmental records and reports.
• Analytical ability and mathematical aptitude for forecasting and financial analyses.
• Supervisory skills to manage daily operations.

Responsibilities

• Oversee Facilities & Maintenance, Food Service, and Transportation departments.
• Develop and implement departmental goals, standards, policies, and procedures; revise workflows to improve efficiency.
• Identify facility needs and capital improvement plans for each building in the District.
• Ensure compliance with regulatory standards and permits; contract services as needed.
• Monitor progress of projects; review documents and coordinate site visits.
• Maintain communications on project status with stakeholders and leaders.

Skills

Interpersonal skills

Project management

Budgeting

Analytical ability

Supervisory skills

Written and oral communication

Time management

Education

Bachelor's degree in education, accounting, business or related field

Master's degree preferred

License: Ohio DOE Business Manager License or administrative license

Job description

Forest Hills Local Schools Forest Hills School District Main Office - Cincinnati, Ohio Open in Google Maps

Job Description

Title: Director - Business Operations

Reports To: Superintendent

Employment Status: Full-Time

Terms of Employment: 260 Days

FLSA Status: Exempt

Qualifications: 1. Bachelor's degree in education, accounting, business or related field. (Master's degree preferred).

2. Three to five years of related business management experience

3. Valid Ohio Department of Education and Workforce Business Manager License

or other administrative license and/or the ability to obtain such license

4. Interpersonal skills necessary to effectively communicate, orally and in written

form, with District staff, parents, external contractors, vendors, county,

township and village officials, and others in the exchange of information.

5. Project management skills necessary to successfully implement a variety of

capital improvement projects

6. Computer skills necessary to maintain various departmental records,

documents, and reports

7. Analytical ability and mathematical aptitude to forecast financial

requirements and prepare financial analyses

8. Supervisory skills to effectively manage the daily operations and

administration of assigned function(s).

9. Mental ability to adapt and respond to multiple priorities and demands,

resolve problem situations in a positive manner, and respond to emergency

situations.

10. Physical ability to conduct building site visits.

Definition: The Director of Business Operations will work directly with the Superintendent, Treasurer, and Executive Director of Human Resources to oversee the Facilities/Maintenance, Food Service, and Transportation departments to ensure a safe and secure environment for students, staff, and the community.

Essential Functions:

• General Oversight of Classified Departments:
  • Supervises Facilities & Maintenance, Food Service, and Transportation department coordinators through regular observation and evaluation
  • Supports coordinators in their selection, assignment, and scheduling of personnel
  • Provides appropriate orientation and training to staff
  • Coordinates and conducts regular leadership team meetings within department
  • Develops and implements departmental goals, operational standards, policies, and procedures; revises departmental work systems and procedures as necessary to improve the efficiency and productivity of the departments
• Facility and Capital Improvement Projects:
  • Identifies and communicates to the Superintendent all short and long-term facility and equipment needs for each building within the District, including capital improvements
  • Works with Coordinator of Facilities & Maintenance to develop and implement a comprehensive plan for the maintenance, repair, and enhancements of the District's buildings, grounds and equipment
  • Maintains compliance with related regulatory standards and permits
  • Contracts services for repair and construction projects; responds to contractor issues
  • Reviews all contract documents and recommends changes as appropriate
  • Conducts site visits to monitor progress of various facilities projects and maintain compliance with established plans, contract specifications, schedules, permit requirements, and related regulatory standards; initiates corrective action as necessary
  • Attends internal/external meetings relating to building projects
  • Establishes and maintaining internal and external communications to keep appropriate individuals informed of the status of building renovation and construction projects
  • Completes required documentation and reports
• Safety and Compliance:
  • Directs the development, implementation and monitoring of an effective strategy to mitigate risk, maintain continuity of operations, and provide for the safety and security of all students, staff and visitors
  • Coordinates school safety compliance with federal, state and local regulations, including filing of required reports
  • Conducts building site visits as needed to assure safe conditions and compliance with cleanliness, health and safety standards; initiates corrective action as necessary
  • Contributes to team effort by integrating safety, security and emergency preparedness measures into the organization's daily practices in a manner supportive of other departments and functions
  • Works collaboratively with Hamilton County, Anderson Township and Village of Newtown emergency responders, including fire and police, as well as county, township and village officials, to respond to and enhance safety/security in the district
  • Supports the Director of Student Services in all District safety initiatives, including regular coordination with emergency responders and School Resource Officers (SROs)
  • Maintains a budget to support the District's necessary safety and security capital improvements
• Budget and Operations:
  • Prepares the annual department budget for approval by the Superintendent
  • Monitors expenditures to ensure all are within the approved budget
  • Communicates personnel and equipment needs of the department to the Executive Director of Human Resources
• Other:
  • Performs other duties as assigned

• Fast-paced environment
• Ability to occasionally lift and carry up to 50 pounds
• Possible exposure to blood and other bodily fluids
• Prolonged and irregular hours

NOTE: The job description statements are intended to describe the general nature and level of work being performed by the person(s) assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, skills and physical demands required of personnel so classified.

Forest Hills Board Policy 4122 - Nondiscrimination and Equal Employment Opportunity: The Board of Education does not discriminate on the basis of race, color, national origin, sex (including sexual orientation and transgender identity), disability, age, religion, military status, ancestry, genetic information (collectively, "Protected Classes"), or any other legally protected category, in its programs and activities, including employment opportunities.