Foreclosure Specialist I - Irvine, CA

Colonial Group; Irvine (CA); On-site; USD 52,000 - 75,000; Full time

Job summary

Colonial Group is seeking a motivated Foreclosure Specialist I to coordinate foreclosure sale activities and serve as the primary operational liaison for foreclosure attorneys and trustees. The role requires in-office presence and strong data handling capabilities.

Responsibilities include sale scheduling, instruction management, reporting, and post-sale reconciliation, alongside collaboration with internal teams to ensure compliance and timely execution.

Qualifications

• Must be able to analyze complex documents and provide feedback on processes.
• Experience handling confidential information and interacting with management and clients.
• Bachelor's or Associate degree focused on business, real estate or related field.

Responsibilities

• Coordinate and support foreclosure sale activities, including scheduling and instruction management.
• Serve as primary liaison for foreclosure attorneys and trustees and internal stakeholders.
• Validate and report sale results; ensure data accuracy and timely updates.
• Monitor shared inboxes for Auction Day and Future Sales; resolve inquiries.
• Maintain sales dashboards to ensure accurate and timely scheduling of sales.
• Complete required compliance courses within Dayforce; adhere to company values.
• Support day-to-day reconciliation for related departments and retrieve data for auction day.
• Act as main point of contact for foreclosure attorneys/trustees and facilitate information retrieval.

Skills

Analytical skills

Communication skills

Independence

Organization

Interpersonal skills

Customer service

Education

Bachelor's or Associate degree (business/real estate)

Tools

Microsoft Office Suite

Excel

Job description

Foreclosure Specialist I

Position Overview:

The position coordinates and supports foreclosure sale activities within the Concierge portfolio. Its responsibilities span sale scheduling, instruction management, communication with foreclosure attorneys and trustees, reporting, data validation, and post-sale reconciliation. The role serves as the primary operational liaison for assigned foreclosure firms and internal stakeholders, with the goal of ensuring that sales are executed accurately, on time, and in compliance with company requirements. Position is required to be in office.

Responsibilities/duties:

All areas of responsibility listed below are essential to the satisfactory performance of this position by any/all incumbents, with reasonable accommodation, if necessary.Any non-essential functions are assumed to be other related duties as assigned.

• Ensure data tapes are processed upon receipt to include sale date, time and location validation.
• Process and validate sale results for concierge assets.
• Follow-up on pending sale results for concierge states to ensure systems are updated timely, and reporting is sent on time.
• Monitor and manage shared Auction Day and Future Sales inboxes and ensure all emails are processed and resolved.
• Manage sales dashboards to successfully schedule sales.
• Complete ADC Compliance Courses and Learning Courses within Dayforce.
• Comply with Company core values and guiding principles.
• Support surrounding departments with day-to-day reconciliation functions.
• Responsible for expediting the retrieval of all data/information required for auction day and be the main Point of Contact (POC) for Foreclosure Attorneys/Trustees assigned.

Knowledge, Skills and Abilities:

• Proficient in Microsoft Office Suite (Power Point, Outlook Calendar and Word) with an intermediate to advanced level of proficiency in Excel.
• Ability to comprehend, analyze and interpret complex documents while taking initiative and providing feedback on current processes.
• Must be professional and have the ability to interact with management, colleagues and clients.
• Ability to maintain information at a high level of confidentiality.
• Basic knowledge of Foreclosure (two (2) plus years of experience preferred).
• Customer service experience is a plus.
• Possession of strong organizational skills.
• Excellent verbal and written communication skills.Possess exceptional interpersonal communication skills.
• Ability to work independently on assigned tasks as well as to accept directions on given assignments.
• Able to work collectively with the asset management team.
• Excellent morale and problem-solving capabilities.

Education/Experience:

• Advanced Excel skills.
• Strong attention to detail, written & verbal communication skills and ability to multi-task.
• Must perform well in a fast-paced environment and under pressure with time-driven tasks.
• Must be flexible with change.
• Bachelor’s or associates degree with a concentration in business, real estate or related fieldpreferred.