Foreclosure Legal Assistant — Detail‑Oriented Pro

Schneiderman & Sherman, P.C.; Lake Elmo (MN); On-site; USD 42,000 - 54,000; Full time

Job summary

Schneiderman & Sherman, P.C. in the Minneapolis–St. Paul area seeks a detail-oriented Legal Assistant to support the Minnesota foreclosure practice and attorneys.

You will manage intake, title orders, and cross-functional processing with the Foreclosure and Title Departments to keep files progressing accurately and on schedule. The role requires organization, reliability, and ability to work in a deadline-driven legal environment while providing best-in-class service to clients and internal

Qualifications

• High school diploma or equivalent required; Associate's degree or higher preferred.
• 1–3 years of experience in a legal, foreclosure, mortgage servicing, title, or related environment preferred; however, we are willing to train the right candidate.
• Prior foreclosure intake, title order, or legal file processing experience is a plus.

Responsibilities

• Accurately collect, review, and process initial foreclosure file information and documentation received from clients.
• Establish new files and perform accurate data entry within the firm's case management system and applicable client portals.
• Review incoming documentation for completeness and identify missing or additional information needed to move the file forward.
• Monitor new file intake statuses and ensure files are properly assigned and transitioned for foreclosure processing.
• Initiate and monitor title orders and related title activities.
• Review title information and ensure complete and accurate title summary reports and supporting documents are uploaded to the appropriate case file.
• Send requests to clients, vendors, title companies, and other parties to obtain necessary supporting documentation.
• Follow up on outstanding documentation and information to prevent unnecessary delays.
• Assist the Minnesota attorney with the processing and administration of foreclosure files from intake through applicable foreclosure milestones.
• Prepare, process, and maintain foreclosure-related documents, correspondence, notices, and file information.
• Monitor file activity, deadlines, and required foreclosure steps to ensure matters progress timely and in accordance with established procedures.
• Maintain accurate and current information within the firm's case management system and client systems.
• Escalate file issues, documentation deficiencies, title concerns, or other exceptions to the appropriate attorney or team member.
• Provide administrative and file management support to the Minnesota attorney as needed.
• Work collaboratively with the firm's Foreclosure, Title, and other operational teams to ensure seamless file progression and client service.
• Respond professionally and timely to client and internal inquiries.
• Perform routine administrative and clerical duties as assigned.
• Complete other duties and special projects as assigned by supervisor(s).

Skills

Communication

Organization

Attention to detail

Time management

Multitasking

Teamwork

Confidentiality

Client service

Education

High school diploma or equivalent

Associate's degree or higher preferred

Tools

Case management software

MS Office

Client portals

Job description

Schneiderman & Sherman, P.C. in the Minneapolis–St. Paul area seeks a detail-oriented Legal Assistant to support the Minnesota foreclosure practice and attorneys.

You will manage intake, title orders, and cross-functional processing with the Foreclosure and Title Departments to keep files progressing accurately and on schedule. The role requires organization, reliability, and ability to work in a deadline-driven legal environment while providing best-in-class service to clients and internal