Foreclosure Legal Assistant

McCalla Raymer Leibert Pierce, LLP; New York (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

McCalla Raymer Leibert Pierce, LLP is seeking an administrative professional to manage all foreclosure-related tasks. The role involves drafting, updating client systems, and coordinating with attorneys in a busy multi-disciplinary team. Strong communication and organizational skills are essential.

The candidate will handle updates to the firm’s case management systems, interact with clients and court personnel, and support attorneys with research and pleadings in a fast-paced environment.

Qualifications

• High school diploma required; associate degree preferred.
• 2+ years of relevant administrative experience in a professional setting.
• Experience with foreclosure or legal processes is a plus.

Responsibilities

• Update internal and client case management systems regularly and accurately.
• Provide exceptional customer service to clients at all interaction levels.
• Support attorneys in a high-volume, time-sensitive environment.
• Provide timely client status updates and follow up on documents.
• Conduct legal research to support case strategy and preparation.
• Organize and manage case files, electronic and physical.
• Communicate with clients and court personnel professionally.
• Draft legal notices and pleadings, including summons and complaints.
• Update systems promptly and accurately.
• Perform other duties as needed.

Skills

Verbal communication

Written communication

Organizational skills

MS Office

Multi-tasking

Teamwork

Client interaction

Research skills

Education

High School Diploma

Associate degree (preferred)

Tools

Case management software

Loansphere

Lenstar

Clairfire

Tempo

Vendorscape

Job description

JOB SUMMARY

Job Description

Job entails managing all administrative tasks associated with the legal process of NY foreclosures. These tasks generally include drafting, responding to correspondence and updating client systems. The position requires substantial coordination with other legal assistants and attorneys in multi-disciplinary team environment.

DUTIES & RESPONSIBILITIES

• Consistently and accurately updating the firm’s internal case management system, as well as clients’ systems.
• Providing exceptional customer service to clients at every level of interaction.
• Providing support to attorneys in a high volume, time sensitive atmosphere.
• Providing regular and timely client status updates, as well as continual follow-up on outstanding documents and or services.
• Conduct legal research and analysis to support case strategy and preparation.
• Manage and organize case files, including electronic and physical documents.
• Communicate with clients and court personnel professionally and effectively.
• Draft legal notices or other types of legal pleadings.
• Draft foreclosure Summons and Complaint
• Update case management system and client systems accurately and promptly.
• Performing other duties and responsibilities as needed.

SUPERVISORY RESPONSIBILITIES

This job does not require supervisory responsibilities.

EDUCATION & WORK EXPERIENCE

• Minimum of a High School Diploma; preferably an associate degree
• Preferably at least 2 years of relevant work experience.
• Preferably relevant foreclosure work experience

KNOWLEDGE, SKILLS, & ABILITIES

• Must have excellent verbal and written communication skills.
• Must be committed to providing exceptional customer service.
• Ability to communicate courteously and effectively with borrowers, clients, attorneys, other internal employees, and outside parties.
• Must be able to work with others in a congenial and team-oriented manner.
• Must possess exceptional organizational skills; the position requires the ability to multi-task and be adaptable to continual change.
• Ability to read and write at a high level for proof reading and editing purposes.
• High-level proficiency in MS Office suite.
• Proficiency in internet research activities.
• Familiarity with case and document management software
• Experience with client systems such as Loansphere, Lenstar, Clairfire, Tempo, Vendorscape and others is preferred.
• Good understanding of the legal process surrounding foreclosure preferred.
• Experience with drafting legal documents and pleadings, such as complaints and motions
• Experience with Title review and Title resolution preferred; but not required.
• Ability to proficiently operate computer, fax machine, scanner, photocopier, typewriter, and telephone is required.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit, talk, or hear. The employee is occasionally required to stand, walk, use hands to finger, handle, or feel; reach with hands and arms, and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job: Normal office working conditions, with quiet to moderate noise level within the work environment.

We offer a comprehensive compensation package, which includes a salary commensurate with experience and accomplishments.

All applicants applying for U.S. job openings must be authorized to work in the United States.

• Please note: No employment sponsorship or support will be given for this position. McCalla Raymer Leibert Pierce, LLP will not consider any employment immigration sponsorship or support. This means that McCalla Raymer Leibert Pierce, LLP will not support any CPT, OPT, or STEM OPT plans, nor sponsor in any NIV category (including TN, E-3, H-1B, O-1), or
• Visa sponsorship nor immigration support is not available. Applicants must be legally authorized to work in the United States now and in the future. The company does not provide visa sponsorship or any immigration support (including STEM OPT training plan) for this position

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties to meet the ongoing needs of the organization.

Company Description

McCalla Raymer Leibert Pierce, LLP has historically represented over 350 financial institutions nationwide. With its finger to the pulse of the financial services industry, the firm works with legislators on both the state and federal level to assure quality legislation, particularly for it's mortgage servicing clients. The firm’s unique ability to meet the specific needs of clientele, combined with industry perspective, experience, team approach, and personalized attention, assures clients cost effective and comprehensive legal counsel.

McCalla Raymer Leibert Pierce, LLP is passionate about fostering an environment that supports both personal and professional development. Our most valued investment is human capital. The firm is an Equal Opportunity Employer committed to diversity in the work place.