FoodPro Assistant Manager

The University of Georgia; Athens (GA); On-site; USD 30,000 - 40,000; Full time

Job summary

The University of Georgia is seeking a detail-oriented individual to handle invoice entry and inventory tasks in FoodPro. Responsibilities include accurate entry of invoices, monitoring credits, and auditing inventory on a rotation cycle. The ideal candidate should be organized, able to work independently, and willing to assist with various departmental needs.

This position offers a great opportunity to support the university's mission and interact with various stakeholders. The role requires a high school diploma and willingness to work varied shifts.

Qualifications

• Extremely organized with strong analytical skills and attention to detail.
• Ability to accurately maintain records and prepare reports.
• Willingness to work varied shifts, including evenings and weekends.

Responsibilities

• Accurate invoice entry into FoodPro and review of scanned invoices.
• Monitor credits on invoices and enter credit memos into FoodPro.
• Audit and verify inventory counts on a predetermined rotation cycle.

Skills

Organizational skills

Analytical skills

Time management skills

Team player

Education

High school diploma or equivalent

Job description

Responsibilities

• Accurate invoice entry into FoodPro. Review of scanned invoices and EDI from locations to ensure catchall numbers are identified and resolved through communication with Dining Hall staff.
• Monitor credits indicated on invoices vs. credits claimed on vendor payment portal. Enter credit memos into FoodPro.
• Audit and verify inventory counts and procedures on predetermined rotation cycle.
• Monitor Location Cost Summary and Inventory Analysis weekly reporting. Investigate issues that may be causing report anomalies.
• Create inventory numbers and add them to the relevant FoodPro locations with correct inventory and purchase units and pack ratios per requests from TeamDynamix Ticket system.
• Communicate new inventory information to key stakeholders.
• Report issues or irregularities to FoodPro Manager and Executive Chef.
• Serve as back‑up to FoodPro Manager and Point‑of‑Sale manager. Assist with FoodPro duties and special projects.
• Provide training and support to all units on receiving goods and using FoodPro.
• Maintain Master List Management software for Prime Vendor ordering; troubleshoot out‑of‑stock items.
• Represent department at committee meetings, campus events and external food service organization meetings.
• Perform other duties as assigned.

Qualifications

• High school diploma or equivalent.
• Extremely organized with strong analytical skills and attention to detail.
• Ability to accurately maintain records and prepare reports.
• Strong time management skills and ability to meet deadlines.
• Strategic planning and logistical execution of workflows.
• Ability to manage through crisis and extenuating circumstances.
• Team player with strong internal relationship building.
• Capable of working autonomously with minimal supervision.
• Willingness to work varied shifts, including evenings and weekends.
• Professional image and collegial working style.
• High integrity, ethics, and dedication to the University mission.

Physical Demands and Other Requirements

• Regularly sit; occasionally stand/walk. Lift 20–50 pounds.
• Driving responsibility: Yes.
• Position of trust: Yes.
• Control of financial resources: Yes.
• Security access: Yes.

EEO Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([e-mail]).