Food & Beverage Administrative Assistant | Full Time

Omni Hotels & Resorts; Florida; On-site; USD 34,000 - 52,000; Full time

Job summary

Omni Amelia Island Resort & Spa is seeking a detail-oriented Administrative Assistant to support the Food and Beverage Directors. You will design menus and promotional materials, handle day-to-day F&B administration, and assist with payroll and scheduling.

The role requires strong organizational skills, excellent communication, and familiarity with MS Word/Excel. F&B or culinary exposure is preferred, and you will be part of a team committed to exceptional service.

Qualifications

• Customer service oriented with admin background.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication in a diverse environment.
• Experience communicating with a large group of associates is a plus.
• F&B or culinary exposure is advantageous.

Responsibilities

• Assist design and layout all menus and promotional materials for all Food and Beverage Departments.
• Responsible for all collateral Food and Beverage day-to-day running and administration matters.
• Provide administrative support to the Food and Beverage Directors.
• Submit weekly gratuity and provide support to payroll.
• Maintain up-to-date BEO menu books.
• Coordinate Food and Beverage meetings and produce minutes.
• Produce and consolidate weekly management schedules for all F&B departments.
• Maintain stationary supplies & proper filing systems.
• Ensure work area is clean and clear of hazards.

Skills

Customer Service

Administrative experience

Organizational skills

Communication skills

Deliver to diverse crowd

Literature skills

F&B or culinary experience

Tools

Microsoft Word

Excel

Delphi

Job description

Omni Amelia Island Resort & Spa

At Omni Amelia Island Resort & Spa, guests enjoy 3.5 miles of beach, scenic marshlands, luxurious oceanfront accommodations, world-class golf, dining, family-friendly activities and a full-service spa.

Our associates are part of a dynamic, supportive team that values respect, gratitude, and empowerment. We offer hands-on training, growth opportunities, and the pride of working for a company known for exceptional service. If you're friendly, motivated, and passionate about serving others, Omni Amelia Island Resort & Spa may be your perfect fit.

Overview

This team member will assist the Food and Beverage Directors in maintaining administrative matters, cost controls, payroll, and budget controls.

Responsibilities

• Assist design and layout all menus and promotional materials for all Food and Beverage Departments.
• Responsible for all collateral Food and Beverage day-to-day running and administration matters.
• Provide administrative support to the Food and Beverage Directors.
• Submit weekly gratuity and provide support to payroll.
• Maintain up-to-date BEO menu books.
• Coordinate Food and Beverage meetings and produce minutes.
• Produce and consolidate weekly management schedules for all F&B departments.
• Maintain stationary supplies & proper filing systems.
• Ensure work area is clean and clear of standing water, debris or any objects that can obstruct the job duties from being performed safely, efficiently and effectively.

Qualifications

• Customer Service, prior admin experience preferred.
• Knowledge of Microsoft Word, Excel, Delphi or similar programs.
• Excellent organizational skills.
• Clear, positive, energetic communication skills.
• Able to deliver and communicate to diverse crowd of associates.
• Excellent communication and literature skills.
• Food & beverage or culinary experience preferred.

Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer.

The EEO is the Law poster is available using the following link: EEOC is the Law Poster.

Omni Hotels & Resorts does not discriminate on the basis of any protected category with respect to the payment of wages.