Food & Beverage Admin & Payroll Coordinator

Highgate; Saint Pete Beach (FL); On-site; USD 21,000 - 32,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k) Retirement Plan with employer-m

Paid holidays

Paid vacation

Paid sick leave

Job summary

TradeWinds Island Resort in Saint Pete Beach, FL, part of Highgate Hotels, seeks an Administrative Assistant for the Food & Beverage department. You will support payroll, event planning, and guest services, coordinating with outlet managers and leadership to ensure smooth operations.

The role requires detail orientation, strong communication, and the ability to manage multiple tasks in a high-volume environment. Occasional long hours and travel-ready support are expected.

Qualifications

• High School diploma or equivalent required and/or experience in a hotel or a related field.
• 2 to 3 years of progressive experience in a hotel or related field preferred.
• Must be very detail-oriented and organized.
• Proven ability to work in a high volume, fast paced yet flexible office environment.
• Ability to support, work with outlet managers and provide supplemental assistance in outlets as needed.
• College course work in related field helpful.
• Computer knowledge/skills required.
• Flexible and long hours sometimes required.
• Light work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Responsibilities

• Greet and welcome all guests in accordance with Highgate Hotel standards.
• Process, review, and accurately monitor departmental payroll for approximately 200+ Food & Beverage employees, ensuring timely submission and compliance with established procedures.
• Maintain consistent and proactive communication with Food & Beverage Managers regarding payroll, scheduling, timekeeping, departmental updates, and administrative needs to ensure accurate and efficient operations.
• Review employee timecards regularly for accuracy and completeness, identify discrepancies, missed punches, and other timekeeping issues, and follow up with the appropriate F&B Managers to ensure corrections are addressed before payroll deadlines.
• Maintain and update the Master Function Book to ensure all event details, schedules, and changes are accurate and current.
• Prepare, distribute, and communicate BEOs and revisions promptly to ensure all relevant departments have the most up-to-date event information.
• Respond to guest inquiries and requests in a timely, professional, and courteous manner, including faxing menus, answering questions, and providing requested information.
• Type, format, and prepare special menus for Food & Beverage outlets, including holiday menus, seasonal offerings, and special events.
• Assist with VIP arrangements and coordinate guest room amenities to ensure personalized service and attention to detail.

Skills

Detail-oriented

Organized

Strong communication

Multitasking

Customer service

Education

High School diploma

College coursework helpful

Tools

Computer skills

Job description

TradeWinds Island Resort in Saint Pete Beach, FL, part of Highgate Hotels, seeks an Administrative Assistant for the Food & Beverage department. You will support payroll, event planning, and guest services, coordinating with outlet managers and leadership to ensure smooth operations.

The role requires detail orientation, strong communication, and the ability to manage multiple tasks in a high-volume environment. Occasional long hours and travel-ready support are expected.