FOIA & Records Specialist – Police Dept

The City of Saginaw; Saginaw (MI); On-site; USD 36,000 - 48,000; Full time

Job summary

The City of Saginaw is seeking an administrative support specialist to process and coordinate FOIA requests for the Police Department, reviewing, redacting, and preparing responses under applicable laws. The role also manages sex offender registrations and supports the Support Services Administrator with daily tasks.

On-site work requires discretion, strong organizational skills, and the ability to meet deadlines while maintaining confidentiality of sensitive information.

Qualifications

• High school diploma or equivalent required.
• 1–3 years administrative experience in public sector, law enforcement or FOIA.
• Ability to obtain Notary Public within 6 months of hire.
• Maintain confidentiality of sensitive information and data.
• Complete required training within six months of placement.
• Possess valid Michigan driver's license.
• Strong verbal and written communication with diverse contacts.
• Evaluate complex FOIA requests and determine release or redaction.
• Proficient in Microsoft Office and law enforcement software.
• Excellent organizational skills and ability to meet deadlines.

Responsibilities

• Respond to FOIA requests and appeals; prepare and disseminate information.
• Review information for FOIA compliance and potential exemptions.
• Redact confidential data in accordance with law and case law.
• Prepare final response letters and extension notices.
• Process subpoenas for police reports and other documents.
• Maintain and update the FOIA request log.
• Calculate and handle billing based on applicable statutes.
• Register new sex offenders and update registrant information.
• Process Crime Victim Services Requests.
• Assist Support Services Administrator with daily tasks.
• Other duties as assigned.

Skills

Administrative experience

FOIA knowledge

Notary eligibility

Communication skills

Confidentiality

Organizational skills

Attention to detail

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

The City of Saginaw is seeking an administrative support specialist to process and coordinate FOIA requests for the Police Department, reviewing, redacting, and preparing responses under applicable laws. The role also manages sex offender registrations and supports the Support Services Administrator with daily tasks.

On-site work requires discretion, strong organizational skills, and the ability to meet deadlines while maintaining confidentiality of sensitive information.