FMLA & Leave Administration Specialist

Sunbelt Rentals, Inc.; Fort Mill (SC); On-site; USD 64,790 - 89,086; Full time

Benefits offered by this job

Health, Dental and Vision plans

401(k) Match

Volunteer time off

Short-term and long-term disability

Tuition Reimbursement Options

Employee Assistance Program

Length of Service Awards

Job summary

Sunbelt Rentals, Inc. is seeking a Leave of Absence (LOA) professional to manage FMLA leave administration from initial notification through return to work.

You will coordinate with employees and managers, determine eligibility, gather documentation, and ensure compliance with FMLA, ADA, HIPAA, and related laws. The role requires Bachelor’s degree with 2-3 years’ LOA experience, strong organizational and communication skills, and familiarity with Workday.

Qualifications

• Bachelor’s Degree or equivalent experience plus 2-3 years of administering leave of absence or related experience.
• Extensive knowledge of the leave requirements and other legal protections afforded by the FMLA, ADA, and other applicable laws.
• Ability to process multiple requests and maintain the highest level of organization.
• Strong follow-through skills and ability to resolve issues in a fast-paced environment.
• Ability to communicate effectively and provide the highest level of service across all levels of the organization.
• Excellent verbal and written communication skills.
• Maintain highly confidential employee personal health information and files.
• Ensure HIPAA compliance.
• Experience with Workday preferred.

Responsibilities

• Manages the FMLA leave administration process from the employee’s initial notice of the need for leave through return to work.
• Communicates and coordinates with employees throughout the process: their initial need for leave and/or modified work schedules, their responsibilities, documentation, and notice required to qualify for and to take leave, and necessary actions to facilitate smooth and timely return to work, including any necessary accommodations.
• Collaborates with appropriate HR and employee managers to designate leaves and determine if requests should be approved, based on eligibility and/or other requirements.
• Manages process to collect all necessary documentation, determine leave eligibility, distribute appropriate leave paperwork, identify leave as FMLA-qualifying, request medical certification as needed, and monitor for intermittent and reduced schedule leave use.
• Advises managers and employees on the interaction of leave laws with paid time off, short-term and long-term disability benefits.
• Facilitates communication between employees and their managers during leave as necessary and in compliance with respective leave laws.
• Oversees the return-to-work process for employees returning from extended FMLA, military leave, or other leave(s).
• Manages other leave requests, which may include accommodation requests or intermittent leave under the ADA.
• Manages coordination with disability provider to ensure proper administration of disability claims.
• Collaborates, educates, and informs key stakeholders regarding change management, training, and communications.

Skills

FMLA knowledge

ADA/leave laws

Communication skills

Workday experience

HIPAA compliance

Organizational skills

Education

Bachelor’s Degree or equivalent experience

Tools

Workday experience

Job description

Sunbelt Rentals, Inc. is seeking a Leave of Absence (LOA) professional to manage FMLA leave administration from initial notification through return to work.

You will coordinate with employees and managers, determine eligibility, gather documentation, and ensure compliance with FMLA, ADA, HIPAA, and related laws. The role requires Bachelor’s degree with 2-3 years’ LOA experience, strong organizational and communication skills, and familiarity with Workday.