FM Coordinator

DHL; Westerville (OH); On-site; Confidential; Full time

Benefits offered by this job

International environment

Flexible schedule

Learning opportunities

Competitive compensation

Job summary

DHL Corporate Real Estate (CRE) in Westerville, OH, seeks an experienced Facilities Administrator to provide day-to-day FM support and assist with budget modeling. You will coordinate mailroom, reception, and vendor relationships, while overseeing facilities-related activities and maintenance.

The role includes admin support and updating floor plans within a global CRE network. Join DHL to work in an international, virtual-friendly environment with learning opportunities and competitive

Qualifications

• Experience in facilities management or corporate real estate operations.
• Ability to coordinate vendors and service providers.
• Experience with budget planning or financial modeling for FM budgets.

Responsibilities

• Provide day-to-day Facility Management support.
• Assist in financial modeling of FM budget.
• Coordinate mailroom and receptionist duties.
• Manage vendor relationships and services within scope.
• Coordinate facilities-related activities daily.
• Provide Administrative Assistant support.
• Maintain and repair facilities and perform preventative maintenance.
• Develop and maintain facilities services database.
• Support security operations for facilities.
• Update facility floor plans as needed.
• Supervise office services staff; assist with scheduling and performance evaluations.
• Act as a backup to Facilities Supervisor.

Skills

Facilities management

Vendor coordination

Budget analysis

Administrative support

Facilities maintenance

Database management

Floor plan updates

Team supervision

Job description

About DHL and CRE:

DHL Group the logistics provider of the world with over 580,000 employees in more than 220 countries and territories. We are an organization that is not just moving goods around, we have a very clear purpose, and we are: Connecting People. Improving Lives. We provide challenges and opportunities for personal and professional development, we recognize the difference you bring to our business and together we share the pride of building one of the largest world leaders in logistics and supply chain.

About DHL and CRE:

DHL Group the logistics provider of the world with over 580,000 employees in more than 220 countries and territories. We are an organization that is not just moving goods around, we have a very clear purpose, and we are: Connecting People. Improving Lives. We provide challenges and opportunities for personal and professional development, we recognize the difference you bring to our business and together we share the pride of building one of the largest world leaders in logistics and supply chain.

Corporate Real Estate (CRE) at DHL Group is responsible for more than 12,000 properties across all DHL business units worldwide. This portfolio covers an area of more than 30 million m2 and is managed by around 1700 dedicated real estate experts worldwide. Corporate Real Estate - that's us! Together with our global colleagues, we offer excellent services along the property lifecycle Commercial, Construction and Facility Management for all DHL properties in a sustainable way. We ensure that DHL develops and grows in the future. Ready to immerse yourself in the exciting world of CRE? Join the team and bring your expertise on board! As part of DHL, you will be working with a global network of CRE colleagues and benefit from a wide range of development opportunities.

Job Purpose:

Provide day-to-day Facility Management support with readily available advice for facility management processes and activities. Manage the preparation of routine analysis and updates for financial modeling of FM budget. Coordinate the activities related to the mailroom, reception area, vendor relationships, and the overall support of assigned facilities.

Your tasks:

• Coordinates vendors within scope of established services and order products within established levels.
• Submits service requests with established vendors within scope of services.
• Coordinates mailroom and receptionist duties
• Coordinates facilities-related activities on a daily basis
• Administrative Assistant support
• Maintain and repair facilities/preventative maintenance
• Develop and maintain facilities services database
• Security
• Equipment maintenance
• Update facility floor plans
• Supervise office services staff; work scheduling, work coordination, coaching and performance evaluation
• Back up to Facilities Supervisor

Stakeholders

• Ensures policies and practices related to job area are followed
• Uses network of contacts established by Facility manager to strengthen the organization
• Address task-related issues appropriately to maintain work relationships

Your profile:

Experience Level

• Relevant FM experience preferred

We offer:

• Great opportunity to work for the biggest logistics company in the world
• International and virtual environment
• Flexibility and great opportunity to learn
• Tempting Compensation and benefits

DHL is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic. The EEO is the Law poster is available here: https://www.eeoc.gov/employers/eeo-law-poster We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.