Floating Administrative Associate 2 — Cross-Department Support

Stanford University School of Medicine

Palo Alto (CA)

On-site

USD 65,000 - 90,000

Full time

5 days ago

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Job summary

Stanford University Department of Medicine Chair’s Office is seeking a full-time floating Administrative Associate 2 to provide flexible support to divisions across the Department of Medicine. The role requires independence and teamwork, and reports to the Manager of Administration in the Office of the Chair.

This on-site position is based on the Stanford campus in Palo Alto or Redwood City, Monday–Friday, with varied float assignments.

Qualifications

High school diploma and three years of administrative experience, or combination of education and relevant experience.
Proficient computer skills and experience with office software and email apps.
Strong organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize and multi-task.

Responsibilities

Respond to inquiries and serve as a resource regarding policies and procedures.
Schedule, organize, and operate conferences, seminars, and events, including coordinating logistics with vendors.
Draft and generate routine communications and disseminate documents such as presentations and reports.
Plan and schedule calendars, resolve conflicts, and arrange travel in accordance with policies.
Process and monitor routine financial transactions; resolve discrepancies.
Coordinate office moves and maintain supplies and equipment.