Flight Coordinator - Overnight

Superior Ambulance Service, Inc.; Elmhurst (IL); On-site; USD 55,000 - 85,000; Full time

Job summary

Superior Ambulance Service, Inc. is seeking a Flight Coordinator – Overnight to orchestrate flight operations for Superior Air Med, ensuring service excellence, patient transport safety, and regulatory compliance.

You will manage requests for helicopters, fixed wing, or ground transport while monitoring unit locations and crew readiness. The role emphasizes effective communication, rapid decision-making, and a strong focus on safety in a fast-paced EMS environment.

Qualifications

• High School Diploma or GED required; Associate degree preferred.
• Licensed Emergency Medical Dispatcher is a plus but not required.
• CPR certification within 3 months of hire.
• CFC certification within 1 year of hire.
• Valid driver’s license.

Responsibilities

• Operates radios and uses computer applications to dispatch helicopters and fixed wing aircraft.
• Handles and accepts calls requesting medical transportation services.
• Possesses knowledge of range, capabilities and limitations of aircraft and vehicles.
• Ensures the most appropriate mode of transport and vehicle is assigned to each request.
• Collects and maintains accurate records of information, including pre and post-transport documentation and transport records.
• Verifies operational readiness of crews.
• Develop effective solutions for customer service issues.
• Ensure effective communications, both written and verbal.

Education

High School Diploma or GED

Associate degree preferred

Tools

Microsoft Office

Job description

Overview

Superior Ambulance Service started in 1959 with one ambulance and today is the largest independent, locally owned, and operated emergency medical services provider in the Midwest. Superior employs more than 3,500 licensed EMTs, Paramedics and Nurses, operating a fleet of more than 800 ambulances throughout Illinois, Indiana, Ohio, Michigan, and Wisconsin. Superior also provides Critical Care, helicopter, and fixed wing emergency medical transportation.

All employees are expected to uphold the company’s high value and impeccable reputation within the medical community. One must demonstrate the company’s philosophy and values which are TLCS= Timelines, Look Good, Customer Service, and Safety.

The Flight Coordinator - Overnigh is responsible for coordinating flight operations for Superior Air Med, ensuring service excellence, customer satisfaction, and compliance with regulatory standards. This role manages requests for helicopters, fixed wing, or ground transport services for hospitals and emergency service agencies. The specialist continuously monitors the location of all transport units with a strong focus on safety.

Responsibilities

• Operates radios and uses computer applications to dispatch helicopters and fixed wing aircraft
• Handles and accepts calls requesting medical transportation services
• Possesses knowledge of range, capabilities and limitations of aircraft and vehicles
• Ensures the most appropriate mode of transport and vehicle is assigned to each request
• Collects and maintains accurate records of information, including pre and post-transport documentation and transport records
• Verifies operational readiness of crews
• Develop effective solutions for customer service issues
• Ensure effective communications, both written and verbal

Qualifications

• High School Diploma or GED required; Associate degree preferred.
• Licensed Emergency Medical Dispatcher (not required, but a plus)
• CPR Certified within 3 months of hire
• CFC Certified within 1 year of hire
• Valid Driver's License

Minimum Qualifications

• Working knowledge of Microsoft Office
• Ability to perform several complex tasks, prioritize various request, and work under pressure to facilitate patient transport in a fast-paced environment
• Must be able to type 30 words per minute
• Be willing to work in a 24/7 environment that includes weekends and holidays

Preferred Qualifications

• Prior dispatch experience in 911, Air Medical or EMS is a plus
• Experience in Aviation as a Dispatcher or Pilot – private or commercial is a plus
• Hospital Transfer Center experience is a plus

Physical Requirements

• Excellent manual dexterity and precise control of hands and fingers to handle complex, delicate supplies and equipment with accuracy. This includes frequent computer use for typing and accessing necessary information
• Be able to interact with providers, colleagues, customers as well as patients and clients to effectively communicate with them verbally and understand spoken information and issues quickly as well as accurately