Fleets Parts Specialist

Kickapoo Traditional Tribe of Texas; Eagle Pass (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Kickapoo Traditional Tribe of Texas is seeking a Fleet Parts Specialist to support the mechanic shop by ordering auto parts, materials, and tools. You will work with vendors, perform data entry, and maintain an organized parts room while ensuring confidentiality and professionalism with tribal members and staff.

The role requires a high school diploma or GED and relevant automotive parts experience. Strong communication and organizational skills are essential for success in this on-site position.

Qualifications

• High school diploma or GED required.
• 3+ years of automotive parts and storeroom experience preferred.
• Ability to work with vendors and maintain accurate records.

Responsibilities

• Process orders for auto parts, materials, supplies, tools, and equipment.
• Handle incoming calls and data entry for inventory records.
• Determine required parts based on inspections or customer descriptions.
• Procure quotes and check availability with vendors.
• Pickup parts from stores or dealerships as needed.
• Keep parts room clean, organized, and secure.
• Generate daily or periodic reports.
• Maintain professional conduct with employees and members.

Skills

Administrative procedures

Vendor management

Data entry

English communication

Attention to detail

Time management

Problem solving

Independent judgment

Confidential data security

Cultural awareness

Education

High school diploma or GED

Tools

Excel

Word Processing

Inventory system

Job description

In House Only Applicants (Tribal Members and Employees currently working within a Kickapoo Entity)

Position: Fleet Parts Specialist

Supervisor: Assistant Director

Division: Reservation Services Administration

Department: Transportation

Responsibilities:

The Fleet Part Specialist will provide general assistance in ordering parts and receiving materials, supplies, tools and equipment for the mechanic shop. Performs any other duties assigned by immediate supervisor or director.

Essential Duties and responsibilities include the following:

• Reports to Assistant Manager.
• Responsible for processing the orders for auto parts, materials, supplies tools and equipment.
• Effectively manage incoming calls.
• Data entry of inventory records using a computer.
• Determine replacement parts required, according to inspections of old parts, customer requests, or customers' descriptions of malfunctions. (by mechanics)
• Work with vendors to obtain quotes and find out availability on auto parts for fleet and tribal members, and for supplies, materials, tools or equipment needed at the mechanic shop.
• Pickup parts from auto part stores or dealerships as needed.
• Responsible of maintaining the parts room clean and organized.
• Ensure a maximum level of professionalism and satisfaction is achieved and maintained with employees and tribal members.
• Generate reports daily or as needed.
• Regular attendance record must be maintained.
• Employee shall be responsible of having all documents current and valid at all times.

Knowledge, skills and abilities for the position:

• Knowledge of administrative and clerical procedures and system such as but not limited to: Word Processing, Excel and/or other system required for the job.
• Shall be able to work with vendors.
• Shall be able to work under pressure.
• Shall be able to work extended hours if necessary.
• Shall be self-motivated and willing to work with others.
• Shall possess a positive attitude.
• Mathematics: Ability to perform simple arithmetic for time-keeping and counting calculations.
• Language & Communication: Ability to read, write, speak and understand English, and communicate effectively with others.
• Ability to understand and follow written and verbal direction.
• Attention to detail and accuracy.
• Ability to manage and maintain security of confidential data and information.
• Ability to exercise independent and sound judgment.
• Cultural awareness of and sensitivity to Kickapoo traditions, religious beliefs and way of life.
• Maintain a pleasant, friendly, and welcoming attitude at all times.
• Focus is the internal Customer – Peers – Employees – Management

Supervision exercised:

This position does not carry out supervisory responsibilities in accordance with the organization's policies and applicable laws.

Education/experience requirements:

Minimum Qualifications: High school diploma or graduation equivalent diploma (GED).

Preferred Qualifications: Three (3) years of experience including two years of proficiently performing CDP level II duties, or three or more years of other progressively responsible automotive parts and storeroom experience resulting in the necessary proficiencies.

Native American preference is observed:

KTTT recognizes preference for KTTT tribal members and qualified Native American tribal members including preferential treatment in recruitment, hiring, promotions, layoffs and reductions in force so long as they meet minimum job qualifications.